The Department of Commerce, specifically the Bureau of Industry and Security, is seeking qualified U.S. contractors to provide End User Devices and Networking Equipment (CISCO) for the NATO Communications and Information Agency (NCIA). The procurement will involve two Firm Fixed Price (FFP) Single Award Schedules under an Indefinite Delivery Indefinite Quantity (IDIQ) contract, focusing on enhancing NATO's capabilities through efficient and standardized procurement processes. This initiative is crucial for ensuring that NATO operations are supported with reliable ICT-related goods and services, with the project set to commence in Q1 2026 and conclude in Q4 2030. Interested contractors must contact Lee Ann Carpenter at LeeAnn.Carpenter@bis.doc.gov and submit their applications for a Declaration of Eligibility by August 12, 2025, as the IFB is planned for distribution in Q3 2025.

Summary+of+Requirements+(complete).pdf

The file outlines the requirements for a project by the NATO Communications and Information Agency (NCIA) aimed at establishing a Catalogue of Goods and Services for the procurement of End User Devices and Networking Equipment, specifically from CISCO. The project is divided into two schedules: Schedule A focuses on end user devices, while Schedule B addresses networking equipment. It is scheduled to commence in Q1 2026 and conclude in Q4 2030, spanning five years.

To facilitate swift procurement, the initiative will utilize Rapid Procurement Vehicles, including Indefinite Delivery Indefinite Quantity (IDIQ) contracts, which are designed to enhance competition and standardize processes across NATO. The Enterprise Frequent and Swift Transaction (e-FAST) Program will be leveraged to meet procurement needs efficiently.

The resulting contract will set overarching terms and conditions with individual task orders executed as required. Performance criteria will include discounts, rapid delivery options, and warranty support. This initiative underscores NCIA's commitment to streamline the process for acquiring ICT-related goods while ensuring flexibility and cost-efficiency for NATO operations.

The NATO Communications and Information Agency (NCIA) intends to issue an Invitation for Bid (IFB) for the procurement of End User Devices and Networking Equipment (CISCO).

Two Firm Fixed Price (FFP) Single Award Schedules (lots), Indefinite Delivery Indefinite Quantity (IDIQ) Contract(s) are estimated to be awarded. 

Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) be pre-approved for participation in NATO International Competitive Bidding (ICB), 3) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 4) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement 

In addition, contractor personnel will be required to work unescorted in Class II Security areas. Therefore, access can only be permitted to cleared individuals. Only companies maintaining the appropriate personnel clearances will be able to perform the resulting contract.

The reference for the IFB is IFB-CO-424286-e-FIT and all correspondence concerning the IFB should include this reference.

Competition Type: Lowest Priced Technically Compliant

SUMMARY OF REQUIREMENTS

The complete Summary of Requirements is attached. 

BECOMING ELIGIBLE TO BID

NATO ICB requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NATO ICB.  U.S. firms are approved for NATO ICB on a facility-by-facility basis. 

The U.S. NATO ICB application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

U.S. firms can download a copy of the U.S. NATO ICB application from the following website:

https://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities 

DOC is the U.S. Government agency that approves NATO ICB applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NATO ICB project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project
- the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NATO ICB application, DOC will then know to follow up by issuing a DOE for the project.  DOC will transmit the DOE to the NATO contracting agency.  

IMPORTANT DATES:

Request a DOE (and, for firms new to NATO ICB, submit the completed one-time NATO ICB application): 12 August 2025

NCIA distributes the IFB (planned): Q3 2025

Bid closing (anticipated): Q4 2025

Contract Award (estimated): Q4 2025

Buyer

NAICS

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