FIRE COMMAND TRUCK UP-FITTING, CURLEW, WA AND MOSES LAKE, WA.
ID: 1282A725Q0028Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFUSDA, DEPARTMENTAL ADMINISTRATIONUSDA, OCP-POD-ACQ-MGMT-BRANCH-FTCFORT COLLINS, CO, 80521, USA

NAICS

Motor Vehicle Electrical and Electronic Equipment Manufacturing (336320)

PSC

ELECTRIC VEHICULAR LIGHTS AND FIXTURES (6220)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a7a2ca5633344750a92eaef81fc81701/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA) is seeking qualified vendors to provide fire command truck up-fitting services for vehicles located in Curlew and Moses Lake, Washington. The procurement involves the installation of emergency equipment on Fire Command and Utility vehicles, including labor, parts, and products that meet manufacturer specifications, with a focus on enhancing the vehicles for effective emergency response. This initiative underscores the USDA Forest Service's commitment to maintaining functional and safe emergency vehicles through standardized equipment installation. Interested contractors must submit their proposals by March 19, 2025, and are encouraged to contact Paige Francis at paige.francis@usda.gov for further information. The contract will be awarded as a Firm-Fixed-Price model, with a completion timeline of 90 days post-vehicle delivery.

    Point(s) of Contact
    Paige Francis
    paige.francis@usda.gov
    Files
    Title
    Posted
    Attachment 1 Fire Support Vehicle Upfit Specifications.docx
    The USDA Forest Service's Collbran Job Corps has issued a specification for equipping a 2024 3500 RAM command vehicle with advanced emergency lighting and communication systems. The contract outlines meticulous workmanship standards to prevent vehicle damage and ensure employee competency. Key features include a comprehensive LED light bar on the front cab, multiple zones of flashing lights, and a siren/switch controller with both manual and automatic functions. Emergency lights will have a minimum five-year warranty, and installation must adhere to OEM specifications and applicable regulations. The siren system includes various tones and a PA system, all operated centrally for accessibility. Additional components involve specialized mounting for radios and chargers, a heavy-duty power supply setup, and a detailed pre-wiring harness for agency communications. Finally, the contractor is tasked with providing manuals and warranty information in suitable formats. This project reflects the USDA Forest Service's commitment to safety and operational efficiency through properly equipped emergency response vehicles.
    Attachment 2 FS-Schedule of Items.xlsx
    The document serves as a guide for preparing an Independent Government Estimate (IGE) for procurement purposes within federal projects, particularly for tasks related to vehicle upfitting as indicated by the example for the Curlew and Moses Lake Job Corps. It outlines various types of IGEs, such as Stand Alone IGE, IDIQ for ongoing needs, and Task Orders for existing contracts. The IGE must be an independent estimate, not merely a contractor's quote, and should detail assumptions and rationale. Initially, it aids Contracting Officers (CO) in assessing the estimated value of procurement and relevant thresholds for solicitations. Later, the IGE is compared against received prices to evaluate contractor understanding and price reasonableness. The document includes a sample Schedule of Items section, requiring input for project details, estimated quantities, and specific periods of performance. It emphasizes that the award will likely be a firm fixed-price contract, indicating fiscal planning is vital. This structure highlights the necessity of documenting and justifying estimates in public procurement practices, ensuring transparency and informed decision-making in government contracts, particularly for multi-year projects or recurring needs.
    Attachment 3 JC Fire Support Vehicle Upfitting Statement of Work Moses Lake.pdf
    The USDA Forest Service's Columbia Basin Job Corps seeks to contract a qualified vendor for the installation of emergency equipment on Fire Command and Utility vehicles. This includes labor, parts, and products that meet manufacturer specifications. The primary goals are to enhance the vehicles for effective emergency response, ensuring the installation adheres to industry standards. The contractor will be responsible for providing all necessary resources, including labor and equipment, while the government supplies the vehicles, specifically a 2023 Tradesman Ram 3500. The up-fitting process must be completed within 90 days post-delivery. Security measures for the vehicles in the contractor's possession are mandated, and the contractor assumes responsibility for any damage occurring during their work. Post-installation, an inspection by the Contracting Officer Representative (COR) will identify any deficiencies, which must be promptly corrected. The contractor is also obligated to provide a warranty for their work, with set processes for addressing warranty claims to ensure vehicle reliability. This RFP reflects the Forest Service's commitment to maintaining functional and safe emergency vehicles through standardized equipment installation.
    Attachment 4 JC Fire Support Vehicle Upfitting Statement of Work Curlew.pdf
    The USDA Forest Service (FS) Curlew Job Corps seeks a vendor to provide emergency equipment installation services for Fire Command and Utility vehicles. The necessary up-fitting must comply with manufacturer specifications and industry standards, ensuring vehicles are equipped for safe emergency response. The government will provide a specific vehicle for up-fitting, while the contractor is responsible for all labor, supervision, and necessary equipment. Work must be completed within 90 calendar days post-vehicle receipt, and all installations must follow standardized procedures to ensure consistency and safety. Security protocols for vehicle storage while in the contractor's possession are strict, and any damage to government property during work must be rectified by the contractor. Inspections will be carried out by a designated Contracting Officer Representative (COR) to ensure quality and adherence to requirements. Warranty provisions will safeguard vehicle performance and necessitate prompt contractor responses to any issues. These stipulations emphasize the importance of quality workmanship and operational readiness for the Fire Command and Utility vehicles, aligning with the Forest Service's mission to maintain safety and readiness in emergency situations.
    Sol_1282A725Q0028.pdf
    The document outlines a Request for Quotation (RFQ) for fire command truck upfitting services for the U.S. Department of Agriculture Forest Service, focusing on locations in Curlew and Moses Lake, Washington. This procurement is designated as a Total Small Business Set-Aside, indicating that only small businesses are invited to submit proposals. Interested contractors must provide their technical capabilities, past performance information, and pricing, with evaluated factors including technical capability, past performance, and price. Key submission deadlines include questions due by March 7, 2025, and proposal submissions by March 19, 2025. The government emphasizes the need for active registration in the System for Award Management to be eligible for contract awards. The contract will follow a Firm-Fixed-Price model, with a delivery timeline of 180 days after receipt of order. The solicitation highlights the importance of both compliance with specifications and the necessity of providing relevant information to showcase past performance on similar contracts, guiding the evaluation process towards awarding the contract to the most advantageous offer for the government. Overall, this RFQ reflects a structured, competitive approach in federal contracting with a focus on supporting small businesses.
    Lifecycle
    Title
    Type
    FIRE COMMAND TRUCK UP-FITTING, CURLEW, WA AND MOSES LAKE, WA.
    Currently viewing
    Combined Synopsis/Solicitation
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