MHE SERVICERS - OCONUS
ID: N0040625QS069Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNAVSUP FLT LOG CTR PUGET SOUNDBREMERTON, WA, 98314-5100, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT (J035)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8f591a2161874c69a39ac5eb00958cc7/view
Timeline
    Description

    The Department of Defense, through the Department of the Navy's NAVSUP FLT LOG CTR PUGET SOUND, is soliciting proposals for the servicing of Material Handling Equipment (MHE), specifically HYSTER brand forklifts, under a Women-Owned Small Business (WOSB) initiative. The procurement aims to secure a firm, fixed-price contract that encompasses comprehensive supply and service responses, including annual inspections and certifications of MHE, with strict adherence to packaging and shipping guidelines for deliveries to Sasebo, Japan. This contract is crucial for maintaining operational efficiency and safety standards within naval logistics operations. Interested vendors must submit their proposals by June 5, 2025, and are required to register with the System for Award Management (SAM) prior to contract award. For further inquiries, contact Ashley Rollin at ashley.a.rollin@navy.mil or call 564-230-3001.

    Point(s) of Contact
    Ashley Rollin
    (564) 230-3001
    ashley.a.rollin@navy.mil
    Files
    Title
    Posted
    1.4 1301235112 BN J&A REDACTED.pdf
    25QS0690001 CONFORMED.pdf
    This government document outlines a solicitation for services related to material handling equipment (MHE), specifically for HYSTER authorized servicing of forklifts, under a Women-Owned Small Business (WOSB) initiative. The contract, identified by requisition number N0040625QS0690001, is set for a fixed-price, firm contract with a due date of May 6, 2025. It emphasizes that the government's evaluation of offers will primarily focus on price but can also consider past performance if a low price offer raises concerns about value. The contractor is expected to monitor risks concerning inflation and COVID-19 impacts, as the contract pricing will not be adjustable for such factors. Key components include compliance with electronic invoicing through the Wide Area Workflow (WAWF) system and adherence to strict packaging and shipping requirements for deliveries to Sasebo, Japan. The statement of work requires annual inspection and certification of MHE. Key clauses and representations ensure compliance with legal, ethical, and operational standards within federal procurement procedures, underlining the government’s commitment to fair contracting practices, including provisions for small business development. Overall, the RFP is structured to ensure efficiency, safety, and regulatory compliance in government contracting processes.
    25QS0690001 SF 30.pdf
    The government solicitation amendment N0040625QS069 modifies existing contract procedures, extending the submission deadline for offers related to the procurement of HYSTER brand forklifts. The closing date is now set for June 5, 2025, instead of April 21, 2025. The amendment outlines that the contract will be a firm, fixed-price agreement with risks fully borne by the contractor. It emphasizes the necessity for authorized distributors to provide proof of their status when submitting proposals. The contract expects comprehensive supply and service responses, indicating that separate awards for partial submissions may be unacceptable. The change also highlights key delivery logistics, specifying locations in Sasebo, Japan, and adjustments in the delivery period from May 1-30 to May 12-June 12, 2025. Furthermore, strict requirements for packaging, proof of delivery, and invoicing methods are reiterated to ensure compliance with government standards. The document ultimately reinforces the importance of past performance in the assessment of submissions and the requirement for all vendors to register with the System for Award Management (SAM) before contract award.
    4.0 25QS069 Solicitation.pdf
    The document outlines a Request for Proposal (RFP) aimed at procuring materials and services from Women-Owned Small Businesses (WOSB) for the U.S. Navy’s logistics operations, specifically for material handling equipment (MHE) and forklifts. It emphasizes a firm, fixed-price contract structure, where the government seeks a single award encompassing all items listed, using industry-standard procurement protocols. The solicitation indicates a brand-name requirement for HYSTER products, directing bids from authorized servicers while stipulating a firm deadline for submissions. Key requirements include annual inspections and certifications for MHE, adherence to strict packaging and shipping guidelines, and electronic invoicing through the Wide Area WorkFlow (WAWF) system. Additional clauses cover pricing stability, emphasizing no adjustments for COVID-19 or inflation impacts during contract performance. The document reinforces the need for thorough familiarity with contracting regulations and mandates a proposal submission that includes compliance with various federal acquisition regulations and certifications. This solicitation not only seeks to fulfill specific logistical needs but also promotes inclusion of small businesses in federal contracting, showcasing a commitment to fostering diverse economic participation within government procurement activities.
    4.0 25QS069 SOW.pdf
    The document outlines the requirements for the annual inspection, testing, and certification of Material Handling Equipment (MHE) such as forklifts aboard ships. It references various technical manuals and outlines forms for initial inspections, maintenance, and safety certifications. The key tasks include thorough examination and operational tests, adhering to safety standards, and ensuring compliance with government regulations. Each MHE's inspection includes checks on tires, fluid levels, engine functions, and braking systems, with specific criteria for acceptance or rejection. Additionally, it mandates the inspection of forks, marking compliance, and documentation of results for maintenance records. The overarching goal is to ensure safe operation and longevity of MHE, crucial for effective naval operations. This document serves as a guideline for contractors involved in maintaining these essential pieces of equipment while adhering to strict regulatory standards.
    DRAFT SOW.pdf
    The document outlines the requirements for the annual inspection, testing, and certification of Material Handling Equipment (MHE) such as forklifts used aboard ships. It references several technical manuals and provides detailed guidance on inspection procedures, maintenance, and safety checks to ensure operational efficiency and compliance. Key responsibilities include the removal of obstructions, coordination with ship personnel, and meticulous documentation of equipment condition on specified forms. The inspection process involves evaluating various components, including tires, hydraulic systems, and electrical systems, to identify hazards and necessary repairs. Additionally, it mandates the certification and reporting of MHE conditions, ensuring all procedures comply with established regulations. Reports must be submitted in PDF format, including mandatory markings and condition assessments. The document emphasizes the need for well-trained operators and highlights safety protocols around testing, maintenance, and potential hazards, showcasing the government's commitment to maintaining industrial equipment standards and enhancing maritime safety. This comprehensive set of guidelines is critical for governmental and regional agencies, ensuring that all equipment used for material handling is safe, reliable, and operationally fit for duty.
    Lifecycle
    Title
    Type
    MHE SERVICERS - OCONUS
    Solicitation
    MHE SERVICERS - OCONUS
    Presolicitation
    MHE SERVICERS - OCONUS
    Currently viewing
    Sources Sought
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