Personal Assistant Services for DR4856-CA
ID: 70FBR925Q00000023Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL EMERGENCY MANAGEMENT AGENCYREGION 9: EMERGENCY PREPAREDNESS ANSAN FRANCISCO, CA, 94107, USA

NAICS

Home Health Care Services (621610)

PSC

Q533

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fd3c5bbd9c4b411fa257684e2eb370f6/view
Timeline
    Description

    The Department of Homeland Security's Federal Emergency Management Agency (FEMA) is seeking quotes for Personal Assistant Services (PAS) in Los Angeles County, California, in response to disaster declaration FEMA-4856-CA. The procurement aims to provide essential support to FEMA employees engaged in recovery operations, including logistical assistance and personal care, while ensuring compliance with ADA standards. This contract is a 100% Small Business set-aside, with a base performance period of 30 days and two optional 30-day extensions, emphasizing the importance of local economic support during disaster recovery efforts. Interested contractors must submit their proposals by 4:00 PM PT on April 4, 2025, to the Contracting Officer, Demetria Carter, at demetria.carter@fema.dhs.gov, with a copy to kimberly.sanders@fema.dhs.gov.

    Point(s) of Contact
    Demetria Carter
    demetria.carter@fema.dhs.gov
    Kimberly Sanders
    kimberly.sanders@fema.dhs.gov
    Files
    Title
    Posted
    70FBR925Q00000023.pdf
    The Federal Emergency Management Agency (FEMA) has issued a Request for Quotation (RFQ) 70FBR925Q00000023, soliciting quotes for Personal Assistant services within Los Angeles County, California, following Disaster Declaration 4856. This urgent request emphasizes the immediate need for services under a 100% Small Business set-aside, impacting local enterprises. Contractors must submit their quotes by April 3, 2025, 2:00 PM PT, with proposals evaluated on experience, personnel qualifications, past performance, and price. An active registration with the System for Award Management (SAM) is mandatory for proposal consideration. The contract has a base performance period of 30 days, with two optional 30-day extensions. It is governed by the Service Contract Act, necessitating compliance with specified wage determinations. The solicitation aims to engage firms primarily operating in Los Angeles County, reinforcing local economic support amid the ongoing disaster relief efforts. Detailed billing instructions and contract provisions are outlined to facilitate performance tracking and cost reporting. This RFQ underscores the government’s commitment to swift regional assistance and regulatory compliance in procurement processes.
    Attachment 1 - Statement Of Work PAS.pdf
    The document outlines a Statement of Work (SOW) for Personal Assistant Services (PAS) by FEMA in response to the Southern California wildfires under disaster declaration FEMA-4856-CA. FEMA aims to provide assistance and support to a FEMA employee engaged in recovery operations. The contractor is expected to deliver essential PAS, including logistical support and personal care, ensuring compliance with ADA standards. Services will include transportation to the duty station and assistance with daily activities such as bathing and mobility. The contract spans an initial 30-day period with five optional extensions, focusing on maintaining consistency in support. The contractor must provide qualified personnel, ensuring that assistants are female, fluent in English, and capable of accommodating specific physical requirements. Progress reports and communication with FEMA's representatives are necessary throughout the contract's duration, emphasizing adherence to safety regulations and operational needs. This SOW underscores FEMA's commitment to optimizing worker effectiveness during disaster recovery efforts while addressing the needs of employees with disabilities. Overall, it highlights the federal government's initiative to enhance disaster response by ensuring appropriate support services.
    Attachment 2 - Solicitation - Contract Notice 1 and 2.pdf
    This government document outlines important notices related to solicitations governed by Executive Orders 14168 and 14173. Notice #1 details that updates in the System for Award Management (SAM) may not reflect current policy changes, meaning certain representations related to affirmative action compliance and contract terms remain required despite their exclusion from agency solicitations. Contracting officers will disregard specific representations in award decisions, and entities are neither required nor able to remove these representations from their SAM registration. Notice #2 informs contractors that their orders will conform to DHS FAR Class Deviation 25-01, aligned with the mentioned executive orders. The document serves as guidance for entities engaging with federal contracts, emphasizing compliance with existing regulations and clarifying procedural expectations in the award process.
    Attachment 3 - 52.226-3 Disaster or Emergency Area Representation.docx
    The provision titled "Disaster or Emergency Area Representation" relates to federal contracts specifically set within Los Angeles County, California. It requires offerors to declare whether they reside or primarily conduct business in this designated area. An offeror qualifies as doing so if their main office has been in the area for the last twelve months, generating a significant portion of their gross revenues and employing a majority of their permanent workforce there. If they do not meet these criteria, the provision outlines additional factors, such as physical office locations, contractual history within the area, and local organization memberships, which may support their representation. Offerors that claim local residency must provide documentation upon request by the Contracting Officer, which may also be required at the time of offer submission. This provision aims to prioritize local businesses in disaster or emergency-related contracts, enhancing economic support in affected areas during recovery efforts.
    Lifecycle
    Title
    Type
    Personal Assistant Services for DR4856-CA
    Currently viewing
    Combined Synopsis/Solicitation
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