Kitchen Fire Suppression System
ID: FA460026Q0002Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4600 55 CONS PKPOFFUTT AFB, NE, 68113, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

OTHER QC/TEST/INSPECT- FIRE CONTROL EQUIPMENT (H912)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/82367fc79ab84ff38ab25bd6a998e340/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide inspection, preventative maintenance, and corrective maintenance services for kitchen fire suppression and exhaust systems at Offutt Air Force Base in Nebraska. The contractor will be responsible for ensuring these systems operate reliably and safely, adhering to all applicable codes and standards, including those set by the National Fire Protection Association (NFPA) and the Occupational Safety and Health Administration (OSHA). This procurement is a Total Small Business Set-Aside under NAICS Code 238220, with a focus on maintaining critical safety systems within military facilities. Interested parties must submit their offers by October 14, 2025, and are encouraged to attend a site visit on October 1, 2025, for further insights into the project requirements. For inquiries, contact A1C Hunter Hendrix at hunter.hendrix.1@us.af.mil or Casey Hupton at casey.hupton.1@us.af.mil.

    Files
    Title
    Posted
    55 SFS NCIC Screening Pass Request-FILLED.pdf
    The 55 SFS CONTRACTOR/VENDOR NCIC SCREENING & PASS REQUEST SPREADSHEET is a form for collecting Personally Identifying Information (PII) from contractors and vendors to grant access to an installation, likely Offutt AFB. The form collects details such as full name, citizenship status, date of birth, driver's license/ID number, SSAN, company information, and contract details. This PII collection is authorized under 10 U.S.C. 8013, DoD 5200.2R, and AFI 33-202. The information is maintained by local Security Forces Authority, with restricted access to personnel involved in contract administration or official DoD duties. Providing the information is voluntary, but failure to do so will result in denial of entry. The form requires signatures from the Sponsoring Unit Security Manager or Commander. This document is essential for security and access control for contractors and vendors on military installations.
    Combo - FA460026Q0002 Updated.pdf
    The Offutt Air Force Base in Nebraska has released a combined synopsis/solicitation (FA4600-26-Q-0002) for commercial services related to kitchen fire suppression systems and kitchen exhaust systems. This 100% Small Business Set-Aside under NAICS Code 238220 requires a contractor to provide all management, tools, supplies, equipment, and labor for inspection, preventative maintenance, and corrective maintenance. Services must adhere to NFPA, DAF, OSHA, and all applicable local, state, and federal codes. Prospective offerors must be registered in SAM.gov. The solicitation includes a site visit on September 11, 2025, with questions due by September 15, 2025, and offers by October 6, 2025, at 11:00 AM CST. Proposals will be evaluated on price and technical capability, with an intent to award to the lowest-priced, technically acceptable offeror. The contract includes a base year and multiple option years for quarterly, semi-annual, and annual cleanings, fire suppression inspections, and repairs. Important clauses regarding payment, labor standards, and contractor access to Air Force installations are also detailed.
    Combo - FA460026Q0002.pdf
    This is a combined synopsis/solicitation (FA4600-26-Q-0002) for commercial services for kitchen fire suppression and exhaust system maintenance at Offutt Air Force Base, NE. The solicitation is a 100% Small Business Set-Aside under NAICS Code 238220, requiring offerors to be registered in SAM. The contractor will provide all management, tools, supplies, equipment, and labor for inspection, preventative, and corrective maintenance in accordance with NFPA, DAF, OSHA, and local, state, and federal codes. Key dates include a site visit on September 11, 2025, questions due by September 15, 2025, and offers due by September 22, 2025, at 11:00 AM CST. Offers will be evaluated based on price and technical capability, with an intent to award without discussions to the most advantageous offeror. The contract includes provisions for a base year and multiple option years, with specific clauses for government contracts and ombudsman contact information.
    PWS draft v3 Kitchen Hoods and Ducts Fire Suppression Maintenance (NEW).docx
    This Performance Work Statement outlines the requirements for contractors to provide inspection, preventative maintenance, and corrective maintenance services for kitchen fire suppression and exhaust systems at Offutt Air Force Base, Nebraska. Services must adhere to NFPA, DAF, OSHA, and local/state/federal codes. Key tasks include semi-annual inspections of fire suppression systems with immediate reporting of deficiencies, and required maintenance such as replacing fusible links and nozzle covers at no additional cost. Kitchen exhaust systems require inspections and cleaning to bare metal, with specific protocols for protection and cleaning methods. The contractor must also install new access panels as needed and label equipment post-service. Schedules for inspections are provided, primarily in March and September for fire suppression systems, and quarterly, semi-annually, or annually for exhaust systems depending on the facility. The document also details quality control, government remedies, hours of operation, contractor personnel requirements, security protocols, and reporting deliverables.
    PWS draft v4 Kitchen Hoods and Ducts Fire Suppression Maintenance Working.pdf
    This Performance Work Statement outlines the requirements for contractors to provide inspection, preventative maintenance, and corrective maintenance services for kitchen fire suppression and exhaust systems at Offutt Air Force Base, Nebraska. Services must comply with NFPA, DAF, OSHA, and local/state/federal codes. Key tasks include semi-annual inspections of fire suppression systems (Ansul R102, Guardian III, Pyrochem 460) and recurring inspections/cleaning of kitchen exhaust systems, with frequencies ranging from quarterly to annually. The contractor is responsible for all necessary management, tools, supplies, equipment, and labor. The document details reporting requirements, quality control measures, and general information regarding hours of operation, base access, and personnel security. Future growth is anticipated, requiring contract modifications for additional buildings. Adherence to schedules and coordination with base personnel are critical for mission success.
    Questions and Answers_Hoods and Ducts.pdf
    The provided government file indicates that the document content could not be displayed. It suggests that the user's PDF viewer might not be able to render the document type and recommends upgrading to the latest version of Adobe Reader. The file also provides links for downloading Adobe Reader and for further assistance. It includes trademark information for Windows, Mac, and Linux. The purpose of this file appears to be a placeholder or an error message for an unrenderable PDF, rather than containing substantive government information or an RFP.
    SCA WD 2015-5005 Rev 26.pdf
    Updated PWS draft v4 Kitchen Hoods and Ducts Fire Suppression Maintenance.docx
    Lifecycle
    Title
    Type
    Kitchen Fire Suppression System
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    Facility Maintenance Contract IDIQ Sources Sought
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking industry capabilities for a Facility Maintenance Contract (FMC) Indefinite Delivery Indefinite Quantity (IDIQ) Support contract for the 55th Wing at Offutt Air Force Base, Nebraska. This procurement aims to gather information on comprehensive facility maintenance, repair, inspection, and operation services, which are critical for ensuring the continuous, safe, and efficient operation of infrastructure and systems at the base. The contract will encompass a wide range of services, including preventative and corrective maintenance, emergency repairs, and compliance with regulatory standards, with individual Task Orders issued to address specific needs. Interested parties should contact Casey Hupton at casey.hupton.1@us.af.mil or Nichole Barragan at nichole.barragan.2@us.af.mil for further information, as the government is evaluating responses to inform its acquisition strategy.
    Edwards AFB Fire Suppression Maintenance 2026
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the Fire Suppression Maintenance contract at Edwards Air Force Base (AFB) for the year 2026. This contract encompasses the testing, maintenance, and repair of the pre-action fire suppression system at the Benefield Anechoic Facility, Building 1030, ensuring compliance with NFPA and UFC standards, with a total potential contract value of approximately $19.5 million over a five-year period. The procurement includes specific recurring tasks across multiple quadrants, with contractors required to utilize boom lifts for high-ceiling inspections and adhere to various federal regulations and standards. Interested vendors must submit their quotes by December 15, 2025, and are encouraged to attend a site visit on November 24, 2025, with prior registration required. For further inquiries, contact Jamil Minosa at jamil.minosa.2@us.af.mil or Abel Alcantar at abel.alcantar.1@us.af.mil.
    B185 Cooling Tower Repairs
    Buyer not available
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the B185 Cooling Tower Repairs project at Offutt Air Force Base in Nebraska. The project involves procuring and installing two new cooling tower fan transmissions, associated hardware, and a new fan motor for Tower 2, along with necessary maintenance tasks such as rebalancing the fans and ensuring compliance with safety and labor standards. This procurement is crucial for maintaining the operational efficiency of the cooling systems at the base, with an estimated contract value of $19 million and a performance period from January 1, 2026, to March 31, 2026. Interested contractors must submit their offers by December 17, 2025, and can direct inquiries to SSgt Eyvind Boyesen at eyvind.boyesen@us.af.mil or Mr. Daniel Kuchar at daniel.kuchar@us.af.mil.
    B451 Chiller Circuit Repairs
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the repair of the B451 chiller circuit/compressor 2 at Offutt Air Force Base in Nebraska. The project entails troubleshooting and repairing the chiller, which includes a full refrigerant recharge, replacement of oil filters, and conducting associated maintenance checks to ensure optimal functionality. This contract is particularly significant as it supports the operational efficiency of critical cooling systems, with a total estimated award amount of $19,000,000 and a performance period from January 12, 2026, to May 1, 2026. Interested small businesses, particularly Women-Owned Small Businesses, must submit their proposals by December 16, 2025, and can direct inquiries to A1C Hunter Hendrix at hunter.hendrix.1@us.af.mil or 402-294-5206.
    Offutt Tank Inspection
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for tank inspection services at Offutt Air Force Base, Nebraska. The procurement involves conducting API Modified Inspections on four Jet A fuel tanks, including tasks such as fuel removal, tank cleaning, and the development of strapping charts, all adhering to federal and state regulations. This contract is crucial for maintaining the integrity and safety of fuel storage facilities, ensuring compliance with environmental and safety standards. Proposals are due by December 16, 2025, at 2:00 PM CST, and interested parties should contact Samuel Obrist at samuel.v.obrist@usace.army.mil or Brent Bertrand at Brent.D.Bertrand@usace.army.mil for further information.
    CRAC Maintenance and Repair Service Offutt AFB
    Buyer not available
    The Department of Defense, through the Department of the Air Force, is seeking qualified contractors to provide Computer Room Air Conditioning (CRAC) Maintenance and Repair Services at Offutt Air Force Base in Nebraska. The procurement aims to ensure the efficient operation, maintenance, and repair of CRAC units for the 55th Civil Engineering Squadron, the 557th Weather Wing, and various tenant units, emphasizing compliance with federal, state, and local regulations. This service is critical for maintaining optimal environmental conditions in computer rooms, which are essential for mission-critical operations. Interested vendors must submit their proposals by December 29, 2025, with a site visit scheduled for December 15, 2025, and all inquiries due by December 18, 2025. For further information, contact Mr. Casey Hupton at casey.hupton.1@us.af.mil or 402-232-1475, or 2d Lt Liv Nemeck at liv.nemeck.1@us.af.mil or 402-232-1449.
    J041--Kitchen Hood Cleaning
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office 19, is seeking qualified contractors for Kitchen Hood Cleaning services at the Cheyenne VA Medical Center in Wyoming. The procurement requires comprehensive cleaning and inspection of kitchen exhaust systems, adhering to NFPA 96 and IKECA standards, with services to be performed quarterly and coordinated with facility operations. This contract is crucial for maintaining safety and compliance in kitchen environments, ensuring that all systems are free from grease and other deposits that could pose fire hazards. Interested small businesses must respond to the solicitation by December 15, 2025, at 4:30 PM Mountain Time, and can contact Contracting Officer Aaron Thurber at aaron.thurber@va.gov or 303-712-5745 for further details.
    Cross Connection Survey
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to conduct a Cross Connection Survey and Backflow Prevention Program at Offutt Air Force Base (AFB) in Nebraska. The contractor will be responsible for performing a comprehensive survey of all water-using facilities, identifying potential cross-connections, and evaluating existing protections in compliance with federal, state, and local regulations. This project is critical for ensuring water safety and compliance, and it requires the contractor to develop a work plan, health and safety plan, and compile findings into a consolidated database with prioritized recommendations and cost estimates for program improvement. Interested parties should contact Daniel Kuchar at daniel.kuchar@us.af.mil or Guillermo Espinoza at guillermo.espinoza@us.af.mil for further details, and responses must be submitted via email to demonstrate capability and interest in the requirement.
    Hangar 3211 Fire Suppression Repair
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors for the Hangar 3211 Fire Suppression Repair project at Joint Base McGuire-Dix-Lakehurst in New Jersey. This project involves the demolition and removal of an existing High Expansion Foam fire suppression system and fire alarm system, followed by the installation of a new mass notification fire alarm and HEF system, along with related incidental work. The project is critical for ensuring the safety and operational readiness of the hangar, and it will be conducted in an occupied building, requiring careful coordination to minimize disruption. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses, should contact Kristen Rodgers at kristen.rodgers.1@us.af.mil or 609-754-4690 for further details.
    NEARNG Kitchen Equipment Diagnostic Inspection
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking proposals for a contract titled "NEARNG Kitchen Equipment Diagnostic Inspection." This procurement involves conducting diagnostic inspections of kitchen equipment at various locations to assess operability and service status, along with performing minor preventative maintenance tasks. The services are crucial for ensuring the functionality and safety of food preparation and serving equipment used by the Army National Guard. This opportunity is set aside for small businesses under NAICS code 811310, with a size standard of $12,500,000. Interested parties should contact Zachery Sehnert at zachery.l.sehnert.civ@army.mil or call 402-309-8253 for further details.