7E--Audio Visual Upgrade Lafayette LA
ID: 140G0124Q0161Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEUS GEOLOGICAL SURVEYOFC OF ACQUSITION GRANTS-NATIONALRESTON, VA, 20192, USA

NAICS

Electrical Contractors and Other Wiring Installation Contractors (238210)

PSC

IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW) (7E20)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/471e6c77344f4518b57aa60cb7da3b79/view
Timeline
    Description

    The U.S. Geological Survey (USGS) is seeking qualified contractors to install a new audiovisual (AV) system at the Wetland and Aquatic Research Center auditorium in Lafayette, Louisiana. The project aims to implement a "Microsoft Teams Rooms" modular conferencing system, which includes the installation of high-resolution projectors, cameras, ceiling microphones, and necessary wiring to enhance the auditorium's functionality and usability while complying with federal regulations. This initiative reflects the government's commitment to modernizing its facilities and improving communication capabilities. Interested vendors must submit their quotations by September 11, 2024, with the anticipated contract performance period running from September 30, 2024, to December 29, 2024. For inquiries, contact Jenna Dunning at jmdunning@usgs.gov or call 703-648-7398.

    Point(s) of Contact
    Dunning, Jenna
    (703) 648-7398
    (703) 648-7899
    jmdunning@usgs.gov
    Files
    Title
    Posted
    Lafayette_Auditorium_Salient_-_Updated_0001.pdf
    The USGS Wetland and Aquatic Research Center in Lafayette, LA, is seeking a new audiovisual (AV) system for its auditorium, specifically a "Microsoft Teams Rooms" modular conferencing system solution. The primary objective is to streamline presentations and reduce IT requirements. The project entails the installation of various components, including two projectors, projector screens, cameras, ceiling microphones, and related wiring, ensuring compliance with federal regulations such as the FAR clause 52.225-3. Key specifications include purchasing a "Polycom G7500" for the conferencing system, high-resolution projectors (minimum 7000 lumens), and ceiling microphones with a 20-foot pickup range. Additionally, there are specific requirements for the podium area, necessitating multiple HDMI connections. The overall aim is to enhance the functionality and usability of the auditorium for all users while meeting USGS security standards. This initiative reflects the federal government's commitment to modernizing its facilities and ensuring effective communication through upgraded technology.
    Sol_140G0124Q0161_Amd_0001.pdf
    This document is an amendment to a solicitation identified by the number 140G0124Q0161, issued by the United States Geological Survey (USGS) Reston Acquisition Branch. The primary purpose of the amendment is to update the salient characteristics of the Statement of Work (SOW) and to extend the Request for Quotation (RFQ) closing date to September 4, 2024, with a revised period of performance from May 31, 2024, to August 29, 2024. Contractors must acknowledge receipt of this amendment through one of several specified methods before the deadline to avoid rejection of their offers. Additionally, written inquiries regarding the RFQ must be directed to Jenna Dunning via the provided email, with a cutoff for questions set three business days prior to the new closing date. The amendment emphasizes adherence to proper administrative procedures and highlights critical deadline changes that may influence potential bidders' participation in the solicitation process. Overall, this document serves to ensure clarity and facilitate the continuation of the contracting process while accommodating necessary updates to the RFQ details.
    Sol_140G0124Q0161_Amd_0002.pdf
    This document is an amendment to solicitation number 140G0124Q0161, issued by the U.S. Geological Survey (USGS). The primary purpose of the amendment is to extend the submission deadline for offers to September 9, 2024, with a change in the period of performance from May 31, 2024, to August 29, 2024. The amendment outlines the rules for acknowledging receipt of this amendment, indicating that failure to do so may lead to the rejection of offers. It specifies that contractors may modify previously submitted offers via letter or electronic communication as long as these are received before the specified deadline. Additionally, it instructs vendors to submit any inquiries regarding the Request for Quotations to Jenna Dunning via written communication, with a deadline for questions set three business days prior to the closing date. This document serves to ensure transparency and compliance during the solicitation process by providing key updates and outlining submission procedures for contractors involved in the bidding process.
    Sol_140G0124Q0161_Amd_0003.pdf
    The document details an amendment to a solicitation (140G0124Q0161) issued by the US Geological Survey (USGS) related to a Request for Quotation (RFQ). The amendment includes responses to vendor questions, as well as site photos and drawings, provided in Attachment 2. The RFQ submission deadline has been extended to September 11, 2024, with a performance period set from September 30, 2024, to December 29, 2024. Offerors are required to acknowledge receipt of this amendment through specified communication methods, including providing details in proposals for any modifications. Questions regarding the RFQ should be directed to Jenna Dunning via written inquiries only, and must be submitted no later than three business days before the amended solicitation closing date. This amendment serves to clarify aspects of the solicitation and assist potential bidders in preparing their proposals.
    Sol_140G0124Q0161.pdf
    The file outlines a Request for Quotation (RFQ) from the U.S. Geological Survey (USGS) for the installation of a new audiovisual (AV) system at the USGS Wetland and Aquatic Research Center in Lafayette, Louisiana. Issued on May 8, 2024, the RFQ details the requirement for a “Microsoft Teams Rooms” modular conferencing system aimed at simplifying existing setups and minimizing IT involvement. The project includes the removal of outdated equipment, installation of new projectors, screens, cameras, and microphones, as well as the necessary wiring and integration of existing systems. A site visit is scheduled for May 16, 2024, with quotations due by May 24, 2024. The contract period for the project spans from May 31 to August 29, 2024, with completion required within 90 days of order receipt. The document emphasizes compliance with security standards and contains several clauses related to payment, labor standards, and subcontracting. The RFQ encourages submissions from responsible sources and outlines specific technical requirements for the AV system installation, highlighting the government's commitment to transparency and efficiency in acquiring necessary services.
    Vendor_Q_A_with_drawings_and_photos_0003.pdf
    The document, RFQ 140G0124Q0161-00003, outlines a series of vendor inquiries regarding the audiovisual (AV) and architectural specifications for a US Geological Survey (USGS) auditorium. Key requests include the provision of various architectural and AV plans, current equipment lists, and detailed specifications for the existing AV systems. Notably, the auditoria's podium will be provided by USGS, along with specific dimensions and details of the podium model. The document also addresses the replacement of an existing projector and the de-installation of certain government-furnished equipment, including an unused projector and installed AV components. Additionally, the need for updated diagrams for video outputs and information on currently installed monitors is highlighted. The Q&A format serves to clarify project requirements and ensure all necessary specifications are well documented for the bidding process, aimed at enhancing the auditorium's AV capabilities. This RFQ exemplifies the procedural rigor and detailed nature typical in government RFP processes, ensuring all parties have a clear understanding of project needs and requirements.
    Lifecycle
    Title
    Type
    AUDITORIUM AV REFRESH
    Currently viewing
    Solicitation
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