Grass Valley Video Matrix Maintenance - Library of Congress
ID: 030ADV25Q0067Type: Special Notice
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Switchgear and Switchboard Apparatus Manufacturing (335313)

PSC

SWITCHES (5930)

Original Source

https://sam.gov/opp/1775973c65924c62891907fb5ba19f0b/view
Timeline
    Description

    The Library of Congress is seeking maintenance and support services for its Grass Valley N-Vision 8500 Series video matrix switch and associated systems. The procurement involves a sole-source contract with Grass Valley USA, LLC, which is the only entity capable of fulfilling the specialized requirements due to the proprietary nature of the equipment. This contract will span a base year with two optional years, requiring 24/7 technical support, hardware exchanges, and software updates, with all personnel needing to be factory-trained. Interested parties can reach out to Colleen Daly at cdaly@loc.gov or James Robinson at jarobinson@loc.gov for further information, with the contract expected to commence on March 19, 2025.

    Point(s) of Contact
    Colleen Daly
    cdaly@loc.gov
    James Robinson
    jarobinson@loc.gov
    Files
    Title
    Posted
    JA_Video Matrix Maintenance_Redacted.pdf
    The document provides a Justification and Approval for contracting without full and open competition for the Library of Congress's need to maintain and support the Grass Valley N-Vision 8500 Series Video Router at the National Audiovisual Conservation Center. It details that Grass Valley USA LLC is the sole source capable of fulfilling the contract due to the proprietary nature of the equipment and its essential role in digitizing video materials. The planned contract spans from March 19, 2025, to March 18, 2026, with two option years. The justification notes the legal foundations enabling this action, such as 41 U.S.C. § 6101 and FAR regulations, which support contracting without competition in specific situations like brand-name singularity and urgent requirements. Although efforts to solicit broader interest were made, it confirmed that only the manufacturer can meet their specialized needs. The contracting officer certifies the prices are fair and reasonable, concluding that contracting with Grass Valley represents the best value for the Library’s requirements. This document underscores compliance with federal acquisition regulations while addressing the unique needs for preserving moving image and sound elements at the Library.
    SOW_Matrix Switch Service_v3.docx
    The Library of Congress' National Audiovisual Conservation Center (NAVCC) is seeking contractor support for maintenance and support services for its Grass Valley brand N-Vision 8500 Series video matrix switch and associated systems. The contractor will provide all necessary hardware, software, and repair services to keep the equipment fully functional. The contract spans a base year with two potential option years, requiring 24/7 technical support with specific response time standards, as well as hardware exchanges and software updates. The vendor must also provide end-of-support dates for all equipment to the Contracting Officer Representative (COR). All equipment involved is classified as Government Furnished Property. Moreover, all personnel must be factory-trained and the contractor's firm-fixed pricing must account for any travel expenses, as the Library will not reimburse such costs. This document outlines the specific requirements and expectations related to the contract, emphasizing compliance with equipment maintenance procedures. It reflects a standard practice in government Requests for Proposals (RFPs) by detailing the scope of work and service level agreements necessary for the preservation of audiovisual resources.
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    Grass Valley Video Matrix Maintenance - Library of Congress
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