Raiders Challenge - HVAC Rental
ID: W9124D-24-Q-0215Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-FT KNOXFORT KNOX, KY, 40121-5000, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

AIR CONDITIONING EQUIPMENT (4120)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b80611d4d2b146c98ec6a62947d7a9d8/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is soliciting proposals for the rental of HVAC units for the 2024 Raiders Challenge at Fort Knox, Kentucky. The contractor will be responsible for providing, delivering, and maintaining self-supported HVAC systems for four GP Medium tents, ensuring a consistent internal temperature between 72 and 78 degrees Fahrenheit for personnel accommodations. This procurement is crucial for maintaining comfort and operational efficiency during the event, with a total small business set-aside to encourage participation from veteran-owned and economically disadvantaged firms. Proposals are due by 11:00 AM on October 9, 2024, with delivery of the HVAC units expected between October 21 and October 28, 2024. Interested contractors can reach out to Jayden Geary at jayden.n.geary.civ@army.mil or Ranetta M. DeRamos at ranetta.m.deramos.civ@army.mil for further information.

    Files
    Title
    Posted
    Attachment 1 - 52.212-1 Addendum.pdf
    This document is an addendum to FAR Provision 52.212-1, detailing instructions for offerors participating in a Request for Quote (RFQ) from the Mission and Installation Contracting Command (MICC) – Fort Knox. It outlines the requirements for submitting quotes, emphasizing that the RFQ is set aside for small businesses, projected to result in a firm fixed-price contract awarded based on the lowest price that meets the solicitation’s criteria. Offerors must provide essential company information and possess a valid Unique Entity ID (UEI), ensuring active registration in the System for Award Management (SAM). The document specifies submission procedures, including a deadline for inquiries and the necessity of acknowledging any amendments posted on the SAM website. Late submissions may not be accepted. Offerors are encouraged to submit their best prices initially, with an expectation that negotiations may occur post-quote submission. The overall intent of the document is to standardize the offer submission process while ensuring compliance with federal regulations and facilitating efficient contracting operations.
    Attachment 2 - ACWS for Offerors.pdf
    The Army Contract Writing System (ACWS) is being implemented to modernize the Army's solicitation and contract writing processes globally. During this transition, Offerors should be aware that the Contracting Office may use various contract writing systems, leading to potential differences in solicitation documents. It is crucial for Offerors to carefully review submission instructions and all documentation received throughout the solicitation and award process, as discrepancies may arise due to system changes. The Government stresses that any modifications will not unintentionally alter solicitation terms but advises Offerors to report any discrepancies that may affect their eligibility or contract performance. If technical issues delay the awarding process, alternative mechanisms will be employed to ensure work can commence legally, with the original solicitation serving as a framework until normal operations resume. This document serves as a guiding notice for Offerors dealing with Army contracts during the software transition, emphasizing diligence in document review and communication with Contract Specialists and Officers to facilitate a smooth contracting process.
    Attachment 3 - Statement of Work (SOW).pdf
    The Statement of Work (SOW) outlines the requirements for leasing HVAC systems for a short-term project during the 2024 Raider Challenge at Fort Knox. The contractor is responsible for delivering, setting up, and maintaining self-supported HVAC units for four GP Medium tents, ensuring a consistent internal temperature of 72 to 78 degrees Fahrenheit. The government will supply diesel fuel for the generators used in this task. The contractor must have the HVAC systems operational by October 23, 2024, and maintain the required temperature range until October 27, 2024. Additionally, a 24/7 support service is mandated, with rapid response times for equipment failures. The document also specifies security access protocols for the contractor and their personnel, emphasizing compliance with OSHA standards and installation access regulations. Proper inventory and inspection processes are highlighted to document equipment condition and facilitate accountability for damages. This comprehensive SOW indicates a detailed and regulated approach to ensure the event's logistical requirements are met efficiently while maintaining safety and compliance standards.
    IB08 - Industry Questions and Answers.pdf
    The document provides clarifications regarding the Request for Proposal (RFP) W9124D24Q0215 for HVAC rental services related to the Raiders Challenge. It confirms that this RFP is a continuation of the previous year’s contract (W9124D24P0006) with a value of $5,271, highlighting that there was an incumbent company for the service in the prior years. Proposals must be submitted via email using the specified form, IB08 – W9124D24Q0215. Security requirements for access to Fort Knox necessitate background checks for contractors. Also specified is the proposal submission deadline, which is October 9, 2024, at 11:00 EST. Importantly, the government will not require insurance for the rented A/C equipment. Overall, the file serves to inform potential contractors about key aspects of the proposal process and contractual obligations related to the HVAC rental services needed for the event.
    IB08 - W9124D24Q0215.pdf
    The document is a solicitation (W9124D24Q0215) issued by the Mission and Installation Contracting Command at Fort Knox for the rental of HVAC and power generation units. It outlines the requirements for four HVAC units to maintain a temperature range of 72-78 degrees Fahrenheit in insulated tents housing 16 personnel. The solicitation is set aside for small businesses, particularly those owned by veterans or designated as economically disadvantaged. Offers are due by 11:00 AM on October 9, 2024, with delivery expected from October 21 to October 28, 2024. The document includes various federal acquisition regulations and clauses related to terms and conditions, contractor responsibilities, and compliance measures, ensuring the contractor meets federal standards regarding safety, inspections, and reporting. Overall, the solicitation emphasizes coordination with government oversight for equipment delivery and acceptance in line with established procurement procedures.
    Lifecycle
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    Raiders Challenge - HVAC Rental
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