Notice of Intent to Sole Source - DSMAC A/V Equipment
ID: W9133L25QP1269Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW39L USA NG READINESS CENTERARLINGTON, VA, 22204-1382, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/dafbeb2f996f42689bb4f4b503410b1b/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, intends to award a sole-source contract for Audio/Visual (A/V) equipment to the Omni Hotel in Houston, Texas, for the Directors’ 54 Strength Maintenance Awards Conference (DSMAC) scheduled from March 11 to March 13, 2025. The procurement will include a range of A/V services and equipment, such as speakers, microphones, projectors, and technical support, to ensure the conference meets its operational standards and enhances participant experience. This specialized A/V setup is critical for various sessions and a gala event, with specific requirements outlined in the associated documentation. Interested parties may submit capability statements to the primary contact, Sophie Chen, at sophie.chen4.civ@army.mil, although the government retains discretion over the competitive procurement process.

    Point(s) of Contact
    Sophie Chen
    sophie.chen4.civ@army.mil
    Files
    Title
    Posted
    Product Description - AV for 2025 DSMAC Conference.pdf
    The document outlines the Audio/Visual (A/V) requirements for the 2025 Directors Strength Maintenance Awards Conference (DSMAC) scheduled from March 9 to March 14, 2025, at the Omni Houston Hotel in Texas. It details specific A/V needs across various sessions, including general sessions and breakout rooms, specifying types of equipment required such as speakers, microphones, and projectors, along with labor requirements for technicians. Key requirements include MIS internet access for all areas, extensive audio setups involving powered speakers, mixers, microphones, and projection equipment for different sessions on March 11, 12, and 13. Additionally, it includes details for a gala event featuring combined equipment usage. The structured layout specifies start and end times, descriptions, quantities, and labor categories. The purpose of this document is to provide A/V specifications for procurement and service provision related to the conference via government Requests for Proposals (RFPs) or grants, ensuring all technical aspects meet event standards and enhance participant experience.
    Sole Source Justification SAT FAR Part 13 - DSMAC Conference 2025 - Redacted.pdf
    Lifecycle
    Title
    Type
    Notice of Intent to Sole Source - DSMAC A/V Equipment
    Currently viewing
    Special Notice
    Similar Opportunities
    343TRS Carter Hall Auditorium A/V Refresh
    Active
    Dept Of Defense
    The Department of Defense, through the Air Force, is seeking quotes for an audio/visual refresh at the Carter Hall Auditorium located at Joint Base San Antonio-Lackland, Texas. The project aims to update the outdated and nonfunctioning audio system to enhance the experience for distinguished visitors, guests, and graduates during Air Force Security Forces Academy ceremonies, which graduate over 5,000 students annually. Proposals must be submitted electronically by January 30, 2025, and will be evaluated based on the Lowest Priced, Technically Acceptable (LPTA) method, with a site visit scheduled for December 11, 2024. Interested small business contractors in audio and video equipment manufacturing must ensure registration in the System for Award Management (SAM) and comply with cybersecurity measures; for further inquiries, contact Heather Ellingsworth at heather.ellingsworth@us.af.mil or Belinda Tindal at belinda.tindal.1@us.af.mil.
    LECTURE HALL AND LOBBY AUDIO/VISUAL (A/V) REFRESH
    Active
    Dept Of Defense
    The Department of Defense, through the Army Medical Research Acquisition Activity, is seeking information from qualified vendors for a project titled "Lecture Hall and Lobby Audio/Visual (A/V) Refresh" located in Natick, MA. The objective is to upgrade the audio-visual systems in both the Lecture Hall and Lobby area, specifically requiring a Microsoft Teams supported solution, with a preference for Logitech products, to enhance functionality and user experience. This initiative is crucial for improving communication and presentation capabilities within the United States Army Medical Research Institute of Environmental Medicine (USARIEM), ensuring high-quality audio and visual outputs for various events. Interested parties must submit their responses, including company information and capabilities, by January 7, 2025, at 2:00 PM EST, to Jennifer Bassett at jennifer.s.bassett.civ@health.mil.
    RFI- Army Medical Conference - Feb 25
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.
    58--A/V Equipment
    Active
    Dept Of Defense
    Presolicitation DEPT OF DEFENSE DEPT OF THE NAVY is seeking A/V Equipment for the OCHR NORFOLK COMMAND. The equipment will be used to replace audiovisual equipment in two classrooms. The procurement will be processed under FAR Part 12 and FAR Part 13, and will be awarded on a 100% small business set aside basis. The NAICS code for this acquisition is 334310. Interested vendors can obtain a copy of the Request for Quote (RFQ) from http://www.neco.navy.mil or http://www.fedbidopps.gov. Vendors must be registered in the SAM database to be eligible for award. A site visit will be held on September 21, 2018, at 5301 Robin Hood Road, Suite 130, Norfolk, VA 23513. Attendance is highly encouraged to ensure a clear understanding of the requirement.
    Enterprise Command Leadership Forum
    Active
    Dept Of Defense
    The Department of Defense, through the Naval Surface Warfare Center, is seeking proposals for facility rental services to host the Enterprise Command Leadership Forum (CLF) scheduled for March 18-20, 2025, at the Washington Navy Yard in the District of Columbia. The selected contractor will be responsible for providing a general session room, breakout rooms, and necessary audio-visual equipment, accommodating up to 200 attendees, while ensuring compliance with all applicable laws and regulations. This procurement reflects the government's structured approach to organizing significant events, emphasizing the importance of confidentiality and logistical support. Interested offerors must submit their quotations electronically by the specified deadline and are reminded to register in the System for Award Management (SAM) prior to submission; for further inquiries, they can contact Mia Barela at maria.p.barela3.civ@us.navy.mil.
    David Grant Medical Center's (DGMC) Simulation Center Audiovisual System Upgrade
    Active
    Dept Of Defense
    The Department of Defense, through the 60th Contracting Squadron, is soliciting quotes for an Audio-Visual (AV) System Upgrade at the David Grant Medical Center's Simulation Center located at Travis Air Force Base, California. The project aims to enhance training capabilities by replacing outdated AV equipment with advanced technology, including high-definition cameras and microphones, while ensuring the system operates independently of military networks. Interested contractors must adhere to stringent security protocols for base access and submit their quotes by January 16, 2025, following a mandatory site visit on January 6, 2025. For further inquiries, vendors can contact Clark Teninty at clark.teninty.1@us.af.mil or Ms. Maekyla Rosendo at maekylajane.rosendo.3@us.af.mil.
    Mental Health Symposium (A/V) Rental BPA
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide audio and visual (A/V) equipment and support services for the Mental Health Symposium scheduled from March 3-7, 2025, at The Florida Hotel & Conference Center in Orlando, Florida. The procurement aims to facilitate the training of over 250 Mental Health Flight leaders and personnel, emphasizing the importance of readiness within the Air Force Medical Service through effective A/V support, including projectors, microphones, and technical assistance. Interested parties must submit their responses to the Request for Information (RFI) by January 20, 2025, with inquiries directed to Eric Oliver at eric.oliver.5@us.af.mil or Taylar Harris at taylar.harris@us.af.mil.
    Det 2 Camera Refresh
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the "Det 2 Camera Refresh" project, which involves the procurement of audio and video equipment, particularly motion picture cameras. This opportunity is set aside for small businesses under the SBA guidelines, emphasizing the importance of supporting smaller enterprises in fulfilling government contracts. The cameras will be utilized at Joint Base Andrews in Maryland, highlighting their role in enhancing operational capabilities. Interested vendors should reach out to SrA Kristopher Kostenko at kristopher.kostenko@us.af.mil or call 228-377-8596 for further details regarding the solicitation process.
    Materials Research Society (MRS) 2025 Video for ERDC GSL
    Active
    Dept Of Defense
    The U.S. Army Corps of Engineers Research and Development Center (ERDC) is seeking to procure video services for the Materials Research Society (MRS) conference scheduled for spring 2025. The objective is to create a video that showcases the work of the Geotechnical and Structures Laboratory (GSL), which will be distributed during the conference in collaboration with WebsEdge Limited, the exclusive vendor for this service. This procurement is critical for effectively communicating the GSL's research contributions to a broader audience at the MRS conference. Interested vendors may submit capability statements and past performance references to Angie Stokes and David Ammermann by 12:00 PM CST on January 7, 2025, as this notice is not a request for competitive proposals.
    Web-Based Scheduling Program
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is seeking to award a sole source contract for a Web-Based Scheduling Program to Serco, Inc., focusing on training help desk support for the Training Management Scheduling System (TMSS) at Fort Sam Houston, Texas. The contract aims to provide non-personal services, including technical expertise and timely helpdesk support, with a commitment to resolving service requests within 24 hours and implementing system patches during scheduled outages. This initiative is crucial for maintaining the operational efficiency of the TMSS software, which supports the Medical Center of Excellence's needs while adhering to federal regulations. Interested vendors, particularly small businesses, are encouraged to respond to the Sources Sought Notice by January 7, 2025, and can direct inquiries to Osvaldo C. Vela or Jared Kiser via their provided email addresses. The estimated contract value is $587,094, with a performance period of 12 months and potential extensions.