Notice of Intent to Sole Source - DSMAC A/V Equipment
ID: W9133L25QP1269Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW39L USA NG READINESS CENTERARLINGTON, VA, 22204-1382, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)
Timeline
  1. 1
    Posted Dec 31, 2024, 12:00 AM UTC
  2. 2
    Updated Dec 31, 2024, 12:00 AM UTC
  3. 3
    Due Jan 6, 2025, 8:30 PM UTC
Description

The Department of Defense, specifically the Department of the Army, intends to award a sole-source contract for Audio/Visual (A/V) equipment to the Omni Hotel in Houston, Texas, for the Directors’ 54 Strength Maintenance Awards Conference (DSMAC) scheduled from March 11 to March 13, 2025. The procurement will include a range of A/V services and equipment, such as speakers, microphones, projectors, and technical support, to ensure the conference meets its operational standards and enhances participant experience. This specialized A/V setup is critical for various sessions and a gala event, with specific requirements outlined in the associated documentation. Interested parties may submit capability statements to the primary contact, Sophie Chen, at sophie.chen4.civ@army.mil, although the government retains discretion over the competitive procurement process.

Point(s) of Contact
Files
Title
Posted
Dec 31, 2024, 10:04 PM UTC
The document outlines the Audio/Visual (A/V) requirements for the 2025 Directors Strength Maintenance Awards Conference (DSMAC) scheduled from March 9 to March 14, 2025, at the Omni Houston Hotel in Texas. It details specific A/V needs across various sessions, including general sessions and breakout rooms, specifying types of equipment required such as speakers, microphones, and projectors, along with labor requirements for technicians. Key requirements include MIS internet access for all areas, extensive audio setups involving powered speakers, mixers, microphones, and projection equipment for different sessions on March 11, 12, and 13. Additionally, it includes details for a gala event featuring combined equipment usage. The structured layout specifies start and end times, descriptions, quantities, and labor categories. The purpose of this document is to provide A/V specifications for procurement and service provision related to the conference via government Requests for Proposals (RFPs) or grants, ensuring all technical aspects meet event standards and enhance participant experience.
Lifecycle
Title
Type
Special Notice
Similar Opportunities
Sound Equipment
Buyer not available
The Department of Defense, specifically the Department of the Army, is seeking qualified vendors to provide sound equipment under a total small business set-aside contract. The procurement includes updated models of audio and video equipment, specifically the Yamaha Rio3224-D3 and Rio1608-D3 Dante Stage Boxes, as well as the Yamaha DM3-D Digital Mixer, which are essential for sound recording and reproducing applications. This equipment is critical for military operations and events requiring high-quality audio management. Interested parties should contact Sonja Larson at sonja.e.larson.mil@army.mil or 615-924-4397, or Joy Davis at joy.l.davis18.civ@army.mil or 315-772-9900 for further details regarding the solicitation process.
NOTICE OF INTENT TO AWARD A SOLE SOURCE Falls Church Marriott Fairview Park
Buyer not available
The Department of Defense, through the Defense Health Agency (DHA), intends to award a sole source contract to the Falls Church Marriott Fairview Park for the provision of conference rooms and audiovisual support for various training programs. This contract aims to facilitate the Assistant Director, Resources and Personnel Integration Sponsored Training, which is critical for the training of civilian personnel and administration within the DHA. The procurement falls under the NAICS code 721110, and the contract will be awarded as a Firm-Fixed Price agreement, utilizing Simplified Acquisition Procedures. Interested parties may express their interest and capability within 15 calendar days of this notice, with inquiries directed to Paul H. Desilets at paul.h.desilets.ctr@health.mil or Linda M. Walker at Linda.m.walker38.civ@health.mil.
RFI- Army Medical Conference - Feb 25
Buyer not available
The Department of Defense, specifically the U.S. Army, is seeking qualified vendors to provide hotel accommodations and conference facilities for the Army Medical Conference scheduled for February 23-28, 2025, in Leesburg, Virginia. The requirements include a main conference room capable of hosting up to 650 attendees, along with 20 to 30 breakout rooms equipped with necessary audio-visual equipment, tables, and chairs. Additionally, the procurement calls for a total of 650 lodging rooms, with specific amenities such as 5G Wi-Fi access, on-site parking, and 24/7 security to enhance the experience for attendees. Interested parties are encouraged to submit a capability document to the primary contacts, Deric Harris and Delbert Spriggs, via email, as this request for information is intended for market research and planning purposes only, with no commitment to award a contract.
58--A/V Equipment
Buyer not available
Presolicitation DEPT OF DEFENSE DEPT OF THE NAVY is seeking A/V Equipment for the OCHR NORFOLK COMMAND. The equipment will be used to replace audiovisual equipment in two classrooms. The procurement will be processed under FAR Part 12 and FAR Part 13, and will be awarded on a 100% small business set aside basis. The NAICS code for this acquisition is 334310. Interested vendors can obtain a copy of the Request for Quote (RFQ) from http://www.neco.navy.mil or http://www.fedbidopps.gov. Vendors must be registered in the SAM database to be eligible for award. A site visit will be held on September 21, 2018, at 5301 Robin Hood Road, Suite 130, Norfolk, VA 23513. Attendance is highly encouraged to ensure a clear understanding of the requirement.
Speakers
Buyer not available
The Department of Defense, specifically the Department of the Army, is seeking qualified vendors to supply audio equipment for the 1st Cavalry Division Band. The procurement includes two QSC LA108 Array Frames, eight QSC LA108 1,300 W 8-inch Active Line Array Speakers, and two QSC LA108 Stack Adapter Kits, which are essential for enhancing the band's performance capabilities. This equipment is critical for military ceremonies and events, ensuring high-quality sound delivery. Interested small businesses are encouraged to reach out to Michael Darcy at michael.b.darcy.mil@army.mil or 254-618-8839, or Joy Davis at joy.l.davis18.civ@army.mil or 315-772-9900 for further details regarding the total small business set-aside opportunity.
Audio Visual (AV) Services
Buyer not available
The Defense Finance and Accounting Service (DFAS) is seeking sources for audio-visual (AV) support services in Rome, New York, as part of a market research initiative. The procurement aims to identify qualified providers capable of delivering comprehensive AV operational and technical support for events, including All Hands meetings, requiring equipment rental, seamless operation, troubleshooting, maintenance, and system updates in compliance with Department of Defense (DoD) guidelines. This opportunity is critical for ensuring effective communication and engagement during official gatherings, with specific requirements outlined in the attached Performance Work Statement (PWS) and Contractor Capability Survey. Interested companies must submit their responses, including a capability statement and estimated pricing, via email to the designated contacts by April 18, 2025, at 3 PM EST. All qualified businesses, including small and underserved enterprises, are encouraged to participate.
IT EQUIPMENT
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking proposals from small businesses for the procurement of IT equipment at Eglin Air Force Base in Florida. The procurement includes electronic display, audio, and video devices for a multi-purpose room, with strict compliance to technical and security standards, including Energy Star compliance and Information Assurance regulations. This opportunity is crucial for enhancing operational capabilities and ensuring secure communication within military environments. Interested vendors must RSVP for a site visit by March 28, 2025, submit questions by April 3, 2025, and provide quotes by April 18, 2025, with all submissions adhering to Federal Acquisition Regulation guidelines. For further inquiries, vendors can contact Naomi Letting at naomi.letting@us.af.mil or Brittany Linthicome at brittany.linthicome@us.af.mil.
766 ESS SVTC Conference Room Upgrade
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the installation and testing of a SIPR Secure Video Teleconferencing (VTC) System at Joint Base Pearl Harbor-Hickam, Hawaii. The objective of this procurement is to modernize the existing VTC systems to enhance secure communication capabilities and improve mission situational awareness, requiring compliance with Defense Information Systems Agency standards and integration with existing audio-visual equipment. This project is critical for ensuring secure communications within military operations, and the contract will be awarded based on the Lowest Price Technically Acceptable (LPTA) approach, pending the availability of funds. Interested contractors must submit their quotes by April 14, 2025, and can direct inquiries to Kasarah Hernandez at kasarah.hernandez.2@us.af.mil or Dominick Cagle at dominick.cagle@us.af.mil.
Audio and Video Peripheral Equipment
Buyer not available
The Department of Defense, through the NAVSUP Fleet Logistics Center Norfolk, is seeking proposals for a firm fixed-price contract to procure audio and video peripheral equipment to support the U.S. Fleet Forces Command in Norfolk, Virginia. The procurement focuses on acquiring specific brand-name video teleconferencing (VTC) equipment, including USB cables, video adapters, and LCD monitors, ensuring compatibility with existing systems and maintaining operational continuity. Interested contractors must submit a capability statement via beta.SAM.gov and be registered in the System for Award Management (SAM) database to be eligible for the award, with inquiries directed to Lauren Hardee or Christopher Whiteside at the provided contact information. The solicitation emphasizes compliance with federal regulations and encourages participation from small businesses, including those owned by service-disabled veterans and economically disadvantaged individuals.
30 FSS PCC Sound Installation
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is soliciting quotes for an audio upgrade project at the Pacific Coast Center located at Vandenberg Space Force Base in California. This procurement aims to enhance audio-visual capabilities by installing existing Crestron equipment and various auxiliary systems, with a focus on compliance with Federal Acquisition Regulations (FAR). The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will be awarded based on a combination of price, technical capability, and past performance, with proposals due by April 18, 2025, at 1:00 PM PST. Interested offerors are encouraged to contact Vince Mills or TSgt Mark Wheeler for inquiries and must be registered with the System for Award Management (SAM) to be eligible for contract award.