Grounds Maintenance Services at MN076 (Multi-site) Fort Snelling, MN
ID: W911SA-25-Q-A007Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC FT MCCOY (RC)FORT MCCOY, WI, 54656-5142, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking qualified contractors to provide Grounds Maintenance Services at multiple sites in Fort Snelling, Minnesota, under solicitation number W911SA-25-Q-A007. The contract encompasses a range of services including regular grounds maintenance, snow services, spring and fall clean-ups, and weed treatments across six designated locations, with a performance period from February 1, 2025, to January 31, 2026, and the potential for four additional option years. This procurement is crucial for maintaining the aesthetic and operational standards of Army Reserve facilities, ensuring compliance with federal regulations and safety protocols. Interested vendors must submit their quotes by the specified deadline and direct any inquiries to Kirstin Dutzle at kirstin.l.dutzle.civ@army.mil, with an estimated total contract value of $9.5 million.

    Point(s) of Contact
    Files
    Title
    Posted
    The Performance Work Statement (PWS) outlines a non-personal services contract for grounds maintenance at six Army Reserve facilities in Minnesota. The contractor is responsible for providing all necessary personnel, equipment, labor, and materials to perform specified services including lawn maintenance, aeration, fertilization, weed control, and seasonal clean-ups. The contract, governed by strict standards, emphasizes maintaining professional aesthetics of the grounds. The contract spans one base period with four 12-month options and includes guidelines for quality control, performance evaluations, and corrective actions for any non-conformities. The contractor must also manage utilities conservation and secure handling of government-issued keys. Additional provisions cover contractor training requirements, safety regulations, and identification protocols for all personnel accessing government sites. The essence of this PWS lies in ensuring professional upkeep of Army Reserve sites via meticulous grounds maintenance while adhering to government standards and operational security protocols. The document serves as a comprehensive guide for contractors to align with the government's objectives for maintaining tidy, safe, and accessible military facilities.
    The document is a Wage Determination from the U.S. Department of Labor under the Service Contract Act, specifying minimum wage requirements for various occupations. The key focus is on wage rates applicable to federal contracts, highlighting two Executive Orders: EO 14026, establishing a minimum wage of $17.20 per hour since January 30, 2022, and EO 13658, mandating at least $12.90 per hour for contracts awarded between January 1, 2015, and January 29, 2022. The wage determination details specific occupational codes, corresponding titles, and their respective wage rates across Minnesota regions and additional information on required fringe benefits, such as health and welfare payments. Furthermore, the document outlines requirements related to paid sick leave under EO 13706 and provides guidelines for contractors on conforming unlisted jobs, emphasizing compliance and accountability in payment practices. It highlights the necessity for contractors to provide uniforms and details the procedures to request wage rate adjustments for classifications not initially included in the determination, showcasing a comprehensive framework to ensure fair labor standards in government contracts.
    The document titled "Standard List of Pesticides Available to DoD Components and Agencies" outlines approved pesticides for use by various Department of Defense (DoD) entities, as authorized by the Armed Forces Pest Management Board (AFPMB). It emphasizes that pesticides must be pre-approved for use by certified pest management consultants and applied solely by trained personnel. The list categorizes pesticides into six sections: herbicides/fungicides, repellents, insecticides, FIFRA 25(b) exempt products, rodenticides, and surfactants, detailing product specifications, including NSN, manufacturer, and application guidelines. Changes to the list are highlighted, ensuring that users remain informed of updates. Additionally, the document provides information on emergency procurement processes through the Defense Logistics Agency (DLA) for insecticides and pest management equipment, reinforcing the importance of timely supply in urgent situations. By conveying crucial guidelines and resources, the document serves as an essential reference for DoD personnel involved in pest management operations, facilitating compliance with federal regulations and ensuring safe application practices.
    The document outlines the required deliverables for a government contract in the context of safety and compliance. Key deliverables include Safety Data Sheets (SDS) for hazardous materials, identification documentation for contract employees, and various training certifications, including AT Level I and OPSEC Level I, all of which must be reported to the Contracting Officer Representative (COR) within specified timeframes. It specifies submission formats (written or emailed) and deadlines, such as ID badge lists prior to employee access to government facilities and training certificates within 30 days of contract commencement. Additionally, the document mandates the submission of service tickets and application reporting forms related to pest management within 30 days alongside invoices, on a monthly basis, ensuring accurate record-keeping. Required insurance documentation must be submitted to the COR within 10 days of contract award, repeating annually. This structured documentation ensures accountability and compliance with government regulations, reflecting the contract's emphasis on safety standards and employee readiness in handling hazardous materials and training obligations.
    The document outlines various federal and state/local Requests for Proposals (RFPs) and grant opportunities aimed at enhancing public service projects. Key topics include funding availability for infrastructure development, educational programs, community health initiatives, and environmental sustainability. Each RFP emphasizes the need for applicants to demonstrate capability, experience, and alignment with federal regulations and community needs. Specific requirements include project proposals that outline goals, methodologies, and budget plans, along with compliance with applicable laws. The document aims to guide potential applicants in preparing competitive submissions, focusing on innovation, effectiveness, and community impact. Additionally, it underscores the importance of sustainable practices and partnerships in strengthening project outcomes. Overall, this government resource serves as a vital tool for organizations seeking funding and support to facilitate public service advancements.
    This Service Ticket document outlines the procedures for grounds maintenance services contracted by the government. It requires the vendor to specify the type of lawn maintenance provided, which includes options like mowing, trimming, edging, and various chemical treatments, alongside a section for comments. The vendor's employee names must be recorded during check-in and check-out, and designated representatives must also sign off on these entries. While the Service Ticket serves as a log for services performed, it clarifies that it does not confirm inspection or acceptance of the services rendered. Furthermore, the government retains the right to inspect work performance at any time, ensuring compliance with contract requirements. This document is integral to managing and documenting maintenance activities as part of federal or local RFP agreements.
    The 88th Readiness Division has introduced a Universal Pest Management Application Reporting Form to streamline pest control operations. The form requires detailed information for each pest management procedure, including the date and location of application, type of pest control methods used, pest species targeted, area treated, and specifics of the pesticide or herbicide applied. Key components include the active ingredients and formulation of the products, the total amount applied, and any relevant comments regarding operational conditions. An applicator's signature and certification details must also be provided, alongside documentation indicating that a copy was sent to the 88th Pest Management Coordinator (PMC). This form serves to ensure compliance with pest management practices and documentation standards within federal and local programs, contributing to effective pest control and regulatory adherence.
    This government document outlines a Request for Proposal (RFP) for grounds maintenance services under the Women-Owned Small Business (WOSB) program. The contract, numbered W911SA25QA007, is set to commence from February 1, 2025, and will last until January 31, 2026, with four optional renewal periods. Key services include monthly grounds maintenance, semi-annual cleanup, and annual weed and feed treatments across multiple designated sites. The total estimated award amount is $9.5 million. The document specifies requirements for contractors including compliance with all applicable laws and standards, along with a deliverable and performance evaluation process. Contractors must complete specified blocks in the solicitation and adhere to payment terms for the contract work. Additionally, it incorporates numerous federal and defense acquisition regulations (FAR and DFARS), emphasizing contractor obligations regarding performance and billing. Overall, the document serves as a formal solicitation for skilled contractors to deliver essential grounds maintenance services while facilitating the participation of women-owned businesses and ensuring adherence to federal contracting standards. It highlights the government's commitment to supporting small businesses while maintaining public service infrastructure.
    This government document outlines performance objectives, standards, and associated incentives and disincentives for a contractor involved in grounds maintenance services. Key requirements include providing employees with ID badges, ensuring compliance with herbicide usage regulations, and maintaining service tickets for all maintenance activities. Each service performed must be documented with a ticket, specifying the date and services rendered, along with signatures confirming attendance. The contractor must submit these tickets with monthly invoices. Incentives for compliance include a positive CPARS narrative and full payment for services, whereas non-conformity could lead to a Corrective Action Request (CAR), potential negative evaluations, and payment deductions reflecting service quality. Stringent monitoring ensures adherence to standards, with a focus on proper documentation related to various lawn care activities, including clean-ups and fertilization applications. This document serves to clarify expectations and uphold high-quality performance in federal contracts related to lawn maintenance and care, highlighting the rigorous standards contractors must meet to secure favorable outcomes in their agreements with the government.
    The document outlines a federal solicitation (W911SA25QA007) for grounds maintenance services across multiple locations in Minnesota. It includes a structured price schedule with Contract Line Item Numbers (CLINs) for the base period and four optional years, detailing expected monthly and per-item service quantities and unit pricing. The services requested comprise of regular grounds maintenance, spring/fall clean-up, and weed treatments, with specific locations designated for each service type. Notably, the pricing fields are not filled, indicating a request for proposals whereby vendors must submit their pricing. The contract's total value, including options for extending service, is to be calculated based on vendor submissions. This solicitation serves as a framework for potential bidders to provide competitive pricing for grounds maintenance services, emphasizing adherence to specified unit pricing and calculation instructions. This RFP is critical for the government to maintain public spaces effectively while ensuring cost-efficient use of federal funds.
    The document outlines the Contract Requirements Package for Antiterrorism and Operations Security reviews pertinent to Army contracts. Its primary purpose is to ensure the quality and compliance of Statements of Work (SOW) concerning various security measures, including antiterrorism (AT), operations security (OPSEC), information assurance (IA), and physical security. It mandates that all requirement packages, except for specific exempt contracts, must include a signed AT/OPSEC cover sheet and undergo mandatory reviews by organizational antiterrorism and OPSEC officers. The document specifies that contractors and their employees must complete various training programs, including AT Level I, OPSEC training, and IA awareness. It also details the requirements for contractor personnel needing physical access to Army installations and contractors involved in operations abroad. Additionally, it emphasizes the necessity for established protocols for handling classified information, controlled unclassified information, and ensuring compliance with cybersecurity standards. Through this structured approach, the document aims to enhance the security preparedness of contracting personnel involved in Army operations while ensuring adherence to federal guidelines and security regulations. The rigorous review process ensures that contracts are executed with a high degree of security awareness and compliance.
    Lifecycle
    Title
    Type
    Combined Synopsis/Solicitation
    Similar Opportunities
    Grounds Maintenance MN076 (MS)
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army, is soliciting quotes for grounds maintenance services at multiple Army Reserve facilities in Minnesota, under solicitation number W911SA25QA034. The contract encompasses a range of services including monthly maintenance, seasonal clean-ups, and weed and feed applications, with a total estimated value of $9,500,000 over a base period and four optional years, potentially extending up to six months. This procurement aims to ensure the upkeep and aesthetic quality of the facilities, emphasizing compliance with federal regulations and fostering opportunities for small businesses, particularly women-owned small businesses. Interested vendors should contact Breanna Huff at breanna.d.huff.civ@army.mil for further details and to submit their proposals.
    Ground Maintenance Services Baltimore, MD (MD002) and Owings Mills, MD (MD019)
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Contracting Command - New Jersey, is seeking qualified contractors to provide Grounds Maintenance Services at two locations in Maryland: the SSG Isadore S. Jachman U.S. Army Reserve Center in Owings Mills and the 1SG Adam Brandt Memorial USARC in Baltimore. The contractor will be responsible for all personnel, tools, materials, and supervision necessary to maintain the health and appearance of the landscapes, adhering to a Performance Work Statement that includes regular mowing, trimming, and seasonal clean-up, with a focus on quality and compliance. This non-personal services contract is intended to support the 99th Readiness Division and will span one base year with four optional extensions, requiring work to commence within seven days post-award. Interested parties should submit their responses, including company information and capability statements, to Evanuel Hairston at evanuel.hairston.civ@army.mil by the specified deadline, as no solicitation document currently exists.
    MA048 Grounds Maintenance Services
    Active
    Dept Of Defense
    The Department of Defense, through the Army Contracting Command - New Jersey, is seeking qualified contractors to provide Grounds Maintenance Services at the MA048 MG Harry J Malony USARC located in Devens, MA. The primary objective of this procurement is to ensure the maintenance of healthy grass, trees, shrubs, and plants, while presenting a clean and professional appearance in accordance with the Performance Work Statement. These services are crucial for maintaining the aesthetic and functional quality of military facilities, contributing to the overall readiness and morale of personnel. Interested small businesses are encouraged to reach out to Ryan Nicklous at ryan.p.nicklous.civ@army.mil or by phone at 856-506-1192, or Sharon Wilson-Emmons at sharon.wilson-emmons.civ@army.mil or 609-562-6405 for further details, as this opportunity is set aside for total small business participation.
    Grounds Maintenance Services Cumberland, MD (MD006)
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Contracting Command - New Jersey, is seeking qualified contractors to provide Grounds Maintenance Services at the Allegany County Soldiers Memorial USARC in Cumberland, Maryland. The contract, which is a non-personal services agreement, requires the contractor to manage all aspects of grounds maintenance, including personnel, tools, and compliance with safety and environmental regulations, with the goal of maintaining healthy landscapes and a professional appearance over a five-year period. This opportunity is critical for ensuring the upkeep of military facilities, and interested parties are encouraged to submit their capabilities and relevant experience to Evanuel Hairston at evanuel.hairston.civ@army.mil, as this Sources Sought notice is for planning purposes only and does not constitute a solicitation. Responses must be submitted via email, and no proprietary information should be included unless clearly marked.
    Maintenance of Grounds
    Active
    Agriculture, Department Of
    The U.S. Department of Agriculture (USDA), specifically the Agricultural Research Service (ARS), is seeking a contractor to provide comprehensive grounds maintenance services at its facility in Tallahassee, Florida. The contract, set aside for small businesses, requires bi-weekly services including mowing, trimming, weeding, edging, sweeping, and debris removal, with a focus on maintaining the facility's grounds throughout all seasons. The contract spans a base year from February 1, 2025, to January 31, 2026, with options for four additional years, and interested contractors must submit their quotations electronically by January 23, 2025, to Monte Jordan at monte.jordan@usda.gov. A site visit is scheduled for January 14, 2025, and all questions regarding the solicitation must be submitted in writing by January 16, 2025.
    Grounds Maintenance Services Rainelle, WV (WV035)
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Contracting Command - New Jersey, is seeking qualified contractors to provide Grounds Maintenance Services at the PFC Ralph E. Pomeroy USARC in Rainelle, West Virginia. This non-personal services contract will support the 99th Readiness Division and requires the contractor to supply all necessary personnel, equipment, and materials to maintain the grounds, including tasks such as mowing, trimming, and seasonal clean-up, over a base year with four optional renewal years. The procurement emphasizes adherence to quality control measures, safety regulations, and environmental compliance, with oversight provided through a Quality Assurance Surveillance Plan. Interested parties should submit their responses, including company information and capability statements, via email to Evanuel Hairston at evanuel.hairston.civ@army.mil, as no solicitation document currently exists.
    Grounds Maintenance Services
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for grounds maintenance services at 12 USAF visiting force installations located in the United Kingdom. The contractor will be responsible for providing a comprehensive range of non-personnel services, including mowing, trimming, pest control, and snow/ice removal, ensuring that all maintenance meets Air Force standards over an anticipated five-year ordering period, with an option for an additional three years. These services are crucial for maintaining the operational readiness and aesthetic quality of the installations. Interested contractors can contact Claudia Evans at claudia.evans@us.af.mil or Yvonne Cooke at yvonne.cooke.gb@us.af.mil for further details.
    Cecil M. Harden Lake Mowing & Maintenance Services
    Active
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Corps of Engineers, is soliciting bids for mowing and maintenance services at Cecil M. Harden Lake in Rockville, Indiana. The contractor will be responsible for providing all necessary management, personnel, tools, and equipment to maintain the recreational areas in compliance with federal, state, and local regulations, with a performance period from January 1, 2025, to December 31, 2025, and options for two additional years. This procurement is set aside for small businesses under NAICS 561730, with a total award amount of $9,500,000, emphasizing the federal initiative to engage small and women-owned businesses in government contracting. Interested parties must submit their quotes by January 6, 2025, at 1:00 PM EST, and can direct inquiries to Justin McPherson at justin.m.mcpherson@usace.army.mil or by phone at 502-315-7057.
    Base Notice: Lanscaping, Tree Removal, & Snow Plowing Services BPA - W911S2-LAND -TREE-SNOW
    Active
    Dept Of Defense
    Presolicitation DEPT OF DEFENSE is seeking multiple businesses for a Blanket Purchase Agreement (BPA) for landscaping, tree removal, and snow plowing services at Fort Drum, New York. The services include landscaping, tree removal, and snow removal within specific designated areas. The Contractor must be able to provide these services 24/7 with a maximum response time of one hour for emergency services. The BPA will be evaluated annually and may remain in place for up to five years. Interested parties must be registered with the System for Award Management under NAICS 561730.
    S208--Ground Maintenance | Base 4 | Start: 4/1/25
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive ground maintenance services for the Chalmers P. Wylie Ambulatory Care Center in Columbus, Ohio, starting April 1, 2025. The contract encompasses a range of services including mowing, trimming, mulching, weeding, and maintaining a clean environment, with specific requirements to ensure grass height remains between 2.5 to 3.5 inches and to control pests and fertilize the lawn for optimal appearance. This initiative is crucial for maintaining the facility's grounds, which serve veterans and their families, ensuring a safe and aesthetically pleasing environment. Interested service providers must respond to the Contracting Officer, Robert Bolcavage, by January 7, 2025, with their qualifications and intent to participate, as this opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).