B533--Water Treatment Services - Boiler Plant/Cooling Tower Hershel Woody Williams VA Medical Center
ID: 36C24525Q0024Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Testing Laboratories and Services (541380)

PSC

SPECIAL STUDIES/ANALYSIS- WATER QUALITY (B533)

Original Source

https://sam.gov/opp/79c2ba1fbd1c4ae9a7deaf3001ea4428/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for water treatment services at the Hershel Woody Williams VA Medical Center in Huntington, West Virginia. The procurement aims to ensure the effective management and maintenance of water treatment processes for various systems, including boilers and cooling towers, with a focus on safety and compliance with health standards. This initiative is critical for maintaining operational efficiency and safety in veteran healthcare facilities, with an estimated budget of approximately $19 million for the services required from January 1, 2025, to December 31, 2025. Interested vendors must submit their quotes by November 8, 2024, and direct any inquiries to Contract Specialist Dan Feng Lu at DanFeng.Lu@va.gov.

    Point(s) of Contact
    Dan Feng LuContract Specialist
    DanFeng.Lu@va.gov
    Files
    Title
    Posted
    2022 Facility Map.pdf
    The document outlines a layout for a healthcare facility, detailing various lots and buildings associated with the Main Hospital and its services. It enumerates key structures, such as patient wards, clinics for specialized care, administrative offices, and support facilities like maintenance, warehouses, and generators. Each section is assigned a lot number and designated purpose, emphasizing the facility's comprehensive approach to healthcare, including mental health services and outpatient care. This blueprint serves as an integral part of federal and state government Requests for Proposals (RFPs) and grants, indicating preparation for the renovation or construction of healthcare-related infrastructure. The detailed lot-specific identification suggests a structured approach aimed at ensuring all aspects of patient care and facility operation are thoroughly addressed, thereby enabling efficient maintenance, resource allocation, and compliance with health standards. Overall, the document reflects a strategic plan for enhancing healthcare service delivery through organized infrastructure development.
    36C24525Q0024.docx
    The Hershel Woody Williams VA Medical Center is preparing to issue a solicitation for Water Treatment Services, specifically for its Boiler Plant and Cooling Tower. The solicitation number is 36C24525Q0024, and proposals are due by November 1, 2024, at 1:00 PM Eastern Time. The anticipated contract will be for one year and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). All proposals will be considered, and the contract may be awarded based on the initial offers without further discussion. Interested contractors must be registered in the SAM Database prior to contract award, as per federal regulations. The contracting office is located at the Department of Veterans Affairs in Linthicum, MD, with the point of contact being Contract Specialist Dan Feng Lu. This presolicitation notice outlines crucial information for vendors interested in participating in this government contracts process.
    RFQ 36C24525Q0024 - Questions and Answers Final.docx
    The Hershel Woody Williams VA Medical Center has issued a Request for Quotes (RFQ# 36C24525Q0024) for Water Treatment Services, addressing inquiries regarding operational needs and conditions. Key points include requirements for salt usage—four pallets monthly with costs included in the contract. Soft water usage remains unmonitored but relies on approximate estimates of 270,000 gallons of boiler makeup water monthly. The document outlines quarterly preventive maintenance for water softeners, emphasizing testing, inspections, and maintenance logs. Clarifications are provided regarding cooling tower specifications, chemical treatments, and service providers. Additionally, Legionella testing protocols are discussed, ensuring safety and compliance. The facility does not track certain water usage data, indicating a gap in monitoring processes, which may affect service bids. The current service provider is Caldaia Controls LLC, and the site visit is scheduled for October 30, 2024. This RFQ reflects the VA’s commitment to ensuring functional and safe water treatment systems while addressing existing operational challenges and clarifying vendor expectations.
    S02 RFQ 36C24525Q0024_1.pdf
    The document outlines a Request for Proposal (RFP) for water treatment services at the Hershel Woody Williams VA Medical Center in Huntington, WV, for the period from January 1, 2025, to December 31, 2025. The awarded contractor is required to manage and maintain water treatment processes for various systems, including boilers, cooling towers, and closed loop systems. Key tasks involve regular water testing, chemical treatment service, maintenance of chemical feed systems, operator training, and timely reporting of service results to ensure safety and operational efficiency. The RFP includes provisions for small business participation, specifically encouraging offers from service-disabled veteran-owned small businesses. The contractor must ensure compliance with all local, state, and federal regulations regarding water treatment chemicals and procedures. Additionally, the contractor must maintain a state-certified laboratory capable of water analyses. This initiative underscores the VA's commitment to providing safe and efficient facilities for veteran healthcare by ensuring comprehensive water treatment and maintenance services through expert contractors. The estimated budget for these services is approximately $19 million, reflecting the importance of this requirement in maintaining hospital operations and safety standards.
    S06 RFQ 36C24525Q0024 0001.pdf
    The document outlines an amendment to Solicitation Number 36C24525Q0024, managed by the Department of Veterans Affairs for Water Treatment Services. Key updates include the addition of Site Visit Instructions, an extension for the questions submission deadline to November 1, 2024, and an extension for the submission of quotes to November 8, 2024. A site visit is scheduled for October 30, 2024, at the Hershel Woody Williams VAMC in West Virginia, requiring pre-registration via email by October 28, 2024. The document emphasizes that attendance at the site visit is recommended but not mandatory for submission eligibility, and that questions must be submitted in writing by the updated deadline. Important logistical details, such as the meeting point and contact information for site visit coordinators, are also provided. Overall, the amendment facilitates vendor participation and clarifies procedural requirements, reflecting the competitive nature of government contracting and procurement processes.
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