The Department of Veterans Affairs (VA) Network Contracting Office 23 (NCO23) has issued a solicitation, 36C26326Q0208, for Philips Patient Monitoring Activation and ICCA Reconfiguration for the VA Central Iowa Health Care System. This is a Service-Disabled Veteran-Owned Small Business Concern (SDVOSBC) set-aside solicitation with a response deadline of December 29, 2025, at 12:00 pm CENTRAL TIME. All questions must be submitted 72 hours prior to the response date to Jennifer Watkins-Schoenig at jennifer.watkins-schoenig@va.gov. Interested parties must sign and return all pages of the solicitation notice with their submission. The solicitation includes attachments such as a Quality Assurance Surveillance Plan and a Business Associate Agreement.

The Department of Veterans Affairs is seeking a contractor for the Philips Patient Monitoring Activation and ICCA Reconfiguration project at the VA Central Iowa Health Care System. This project, a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, involves activating Philips patient monitoring equipment on the 3rd-floor Telemetry unit and reconfiguring the Intellispace Critical Care and Anesthesia (ICCA) system. Key phases include installing and configuring wireless telemetry coverage, relocating and installing existing and new monitoring equipment, and reconfiguring ICCA data and interfaces to reflect the new Telemetry unit layout. The contractor must be Philips-trained and certified, ensuring compatibility with existing systems. The estimated performance period is three months, from December 2025 to February 2026. This solicitation adheres to FAR 12.201-1 simplified procedures and prioritizes information security and privacy, requiring strict compliance with VA and federal regulations regarding data handling, system access, and incident reporting.

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines for monitoring contractor performance on the Philips Patient Monitoring Activation and Intellispace Critical Care and Anesthesia Reconfiguration project. Its purpose is to ensure the contractor meets performance standards and quality levels defined in the Performance Work Statement (PWS) and their Quality Control Plan (QCP). The QASP emphasizes a performance management approach focused on achieving outcomes rather than scrutinizing processes, allowing the contractor flexibility and encouraging continuous improvement. Key roles and responsibilities are defined for the Contracting Officer (CO) and Contracting Officer's Representative (COR). Surveillance methods include 100% inspection and periodic inspections, supplemented by customer feedback. Acceptable Quality Levels (AQLs) are set to incentivize performance, with deductions for shortfalls. The plan details documentation requirements and outlines a feedback loop for performance assessment, corrective action plans, and regular reviews to resolve issues and ensure project objectives are met.

This Business Associate Agreement (BAA) between the Department of Veterans Affairs Veterans Health Administration (VHA) and an unnamed Business Associate outlines the terms for handling Protected Health Information (PHI) in compliance with HIPAA and HITETECH Acts. The agreement specifies that the VHA, as the Covered Entity, retains ownership of PHI, while the Business Associate is restricted in its use and disclosure of PHI to only permitted or required activities, adhering to minimum necessary policies. The Business Associate must implement safeguards, notify the VHA of any PHI breaches within 24 hours, and provide a detailed written report within ten business days. It also mandates that subcontractors comply with the same restrictions and are located within U.S. jurisdiction. The Business Associate must provide access to information for individuals' requests regarding their PHI and return or destroy all PHI upon termination of the agreement. The VHA, in turn, must not request impermissible PHI uses, notify the Business Associate of any restrictions or changes in privacy practices, and obtain necessary individual authorizations. The agreement is subject to amendment, termination, and biennial review by the VHA.