Air Handler Unit replacement - Wapato, WA
ID: 12905B24R0019Type: Presolicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS PWA AAO ACQ/PER PROPALBANY, CA, 94710, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/f774407c5b3b4f6782716030d4e8f711/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA) Agricultural Research Service (ARS) is seeking contractors for the replacement of four rooftop air handling units at its facility in Wapato, Washington. The project requires comprehensive services, including the provision of labor, materials, and supervision to ensure the installation of new air handling units that meet current code requirements and the facility's operational needs. This initiative is crucial for maintaining the functionality and efficiency of the mechanical systems essential for the USDA's research operations. Proposals must be submitted electronically by October 15, 2024, with a project budget estimated between $5,000,000 and $10,000,000, and work is expected to commence following a notice to proceed, with a performance period from December 12, 2024, to June 11, 2025. Interested contractors can contact Robert Skipper at robert.skipper@usda.gov or Michael Hassett at michael.hassett@usda.gov for further details.

    Files
    Title
    Posted
    12905B24R0019.pdf
    The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) has issued a Request for Proposals (RFP) for a construction project involving the replacement of four rooftop air handling units at its facility in Wapato, Washington. The project budget is estimated between $5,000,000 and $10,000,000 and requires contractors to provide all necessary labor, materials, and supervision. Contractors must begin work within a specified timeframe after receiving the notice to proceed, with a performance period extending from December 12, 2024, to June 11, 2025. The scope includes not only the replacement of the air handling units but also reprogramming the existing building automation systems for compatibility with the new equipment. Proposals must be submitted electronically by the deadline of October 15, 2024, and all offerors need to register with the System for Award Management. Furthermore, the project emphasizes compliance with federal wage rates and expects the utilization of biobased products as mandated by the USDA. Contractors are required to furnish performance and payment bonds, and adherence to environmental and safety regulations is crucial. This RFP reflects USDA's commitment to enhancing its facilities while ensuring environmental compliance and safety standards throughout the construction process.
    Attch 1 - Drawings - Final Turnover Submittal 2023.03.31.pdf
    The project at the USDA Research Lab in Wapato, initiated due to the deterioration of key mechanical systems installed in 1993, focuses on replacing four rooftop air handling units (AHUs). This project will involve the custom design and installation of new AHUs that conform to current code requirements and the facility's specific needs. The primary contract will cover the complete replacement of AHU-4, with additional alternate bids for AHU-2, AHU-1, and AHU-3. The electrical setups are detailed to align with the phased replacement plan, emphasizing the need for careful coordination with lab staff during system shutdowns. A crane will be utilized for the installation, with the contractor responsible for site preparation and restoration post-lift. Overall, this endeavor underlines the USDA's commitment to maintaining functional and efficient mechanical systems critical for the lab’s operations.
    Attch 2 - Final Turnover Submittal_Spec Manual_2023.03.31 rv6.1.24.pdf
    The document outlines the Complete Phased Air-Handling Units Replacement project in Wapato, Washington, focusing on the replacement of four rooftop air-handling units (AHUs) at the USDA Agricultural Research Service facility. It details the scope of work, including testing, adjusting, balancing (TAB), and cleaning of the units. The project is structured with a base bid for AHU-3 and alternates for AHU-1, AHU-2, and AHU-4, alongside potential deductive options for existing components. The submission requires adherence to various government protocols and regulations, particularly concerning safety, quality control, and environmental considerations. Special work restrictions include maintaining operational HVAC service during construction, limited disruption to laboratory functions, and stringent scheduling requirements to minimize utility outages. The contractor is obliged to provide a detailed project schedule, including administrative requirements, invoicing, insurance, and documentation processes, ensuring clarity and compliance throughout project execution. The project emphasizes government oversight, requiring interdepartmental collaboration, timely submission of reports, and responsive action to any issues that may arise during construction. This comprehensive approach aligns with federal standards for construction contracts, highlighting the importance of adherence to protocols for successful project completion.
    Attch 3 - ARS-371 - CONSTRUCTION PROGRESS AND PAYMENT SCHEDULE.pdf
    The document is a construction progress and payment schedule form (ARS-371) issued by the U.S. Department of Agriculture’s Agricultural Research Service. Its primary purpose is to outline the requirements for contractors regarding the submission of progress and payment data within 14 days of receiving the Notice to Proceed. The form mandates complete details including contract number, project location, contractor details, and a breakdown of work values and completion percentages. Contractors must indicate the value of each work branch, the percentage completed, and the timeline for each segment of work. Approval from the contracting officer is required, and an approved copy must be retained by the contractor. This document serves as a crucial administrative tool for managing federal construction projects and ensuring compliance with funding and scheduling agreements in the context of government RFPs and grants.
    Attch 4 - ARS-372 - CONTRACTORS REQUEST FOR PAYMENT TRANSMITTAL.pdf
    The document is a Contractor's Request for Payment Transmittal form used by the USDA Agricultural Research Service (ARS). Its primary purpose is to facilitate the payment process for contractors engaged in federal projects, detailing the payment request procedures for progress payments. Key components include sections for recording the original contract amount, change orders, and adjustments to the total contract price. It also requires a breakdown of completed work and materials stored on-site, culminating in the calculation of the total payment due after deductions for previous requests. Essential elements include the contractor's certification that they will pay any subcontractors or suppliers promptly from received funds and acknowledgment that this request does not serve as final acceptance of subcontracted work. The form must be signed by authorized representatives from both the contractor's side and the overseeing agency, confirming compliance with federal payment regulations. This structured approach aims to ensure transparency and accountability in federal funding disbursement for construction and project services, aligning with the standards outlined in federal grants and contracts.
    Attch 5 - Past Performance Questionnaire (PPQ).doc
    The Past Performance Questionnaire (PPQ) is a form associated with Request For Proposal (RFQ) # 12905B24R0019 for the USDA-ARS-PWA Air Handler Replacement project in Wapato, WA. Contractors must fill out sections detailing their company information, project specifics, and client contacts while also notifying clients about the need for them to complete the questionnaire by October 15, 2024. Clients evaluate the contractor's performance in areas such as technical, quality, schedule, and cost performance, with ratings ranging from excellent to poor. They also indicate if the contractor proactively managed risks and if they would consider re-hiring the contractor. Additionally, the contracting office provides an overall assessment of contractual performance. This structured feedback process aims to enhance procurement efficiency by gathering detailed performance metrics from clients, thereby ensuring that the contractors' past performances are adequately assessed before awarding contracts. The document encapsulates a critical component of the federal contracting process, reinforcing the importance of past performance evaluations in maintaining quality and accountability in government projects.
    Attch 6 - RFI FORM.pdf
    The document is a Request for Information (RFI) related to the Air Handler Replacement project (Project Number: 12905B24R0019) for the USDA Agricultural Research Service in Wapato, WA. It outlines essential instructions for contractors regarding questions or requests for clarification, emphasizing the need to specify relevant sections of the solicitation or specifications when submitting inquiries. The RFI includes fields for project title, location, contact information, and details about the information needed. Additionally, responses to inquiries will be issued through a Solicitation Amendment by the Contracting Officer, and contractors must keep abreast of any amendments. The document aims to facilitate clear communication between the government and potential contractors while ensuring compliance with solicitation procedures. Overall, it supports the government's efforts to streamline the bidding process for the air handler replacement by providing necessary guidance to respondents.
    Attch 7 -WA20240119 Rev1 09-06-2024.pdf
    The document outlines the wage determination for construction projects in Yakima County, Washington, under the Davis-Bacon Act. It specifies the minimum wage requirements for contractors based on the type of contract and date awarded, distinguishing between Executive Orders 14026 and 13658. For projects initiated in 2024, covered workers must earn a minimum of $17.20 per hour, while those awarded before January 30, 2022, must receive at least $12.90 per hour. The document lists various job classifications and their corresponding wage rates, which include both base rates and fringe benefits for different trades such as electricians, carpenters, and operators. Additionally, the guidelines affirm that operators must be compensated according to the prevailing wage rates set in the area. It also discusses the appeals process for wage determinations, providing steps for interested parties seeking review. This framework ensures compliance with federal labor standards and worker protections, reflecting the government's commitment to fair wages in public construction projects.
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    Air Handler Unit replacement - Wapato, WA
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