Blanket Purchase Agreement for Title Abstract Search and Settlement/Closing Services Puerto Rico
ID: 12FPC425Q0027Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Title Abstract and Settlement Offices (541191)

PSC

SUPPORT- PROFESSIONAL: LEGAL (R418)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fb05a3df384d49b694032bd2f9712033/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA) is seeking qualified small businesses to provide title abstract search and settlement/closing services in Puerto Rico through a Blanket Purchase Agreement. The procurement aims to secure services for title searches, commitments, and closing activities related to the acquisition of conservation easements, which are vital for protecting wetlands, floodplains, and forest lands under various conservation programs. Interested contractors must submit a technical narrative and price quote, with evaluations focusing on technical capability and past performance, as the contract is set to run from February 17, 2025, to February 16, 2030. For further inquiries, potential offerors can contact Crystal Baird at crystal.baird@usda.gov.

    Point(s) of Contact
    Crystal Baird
    crystal.baird@usda.gov
    Files
    Title
    Posted
    S01 Attachment 1 SOW RI 1_16.pdf
    The USDA Natural Resources Conservation Service (NRCS) in Rhode Island is seeking a contractor to provide title abstract search and closing services for the acquisition of conservation easements. This includes coordinating title commitments, resolving title exceptions, and facilitating closing activities to restore and protect wetlands, floodplains, and forest lands. The contractor must ensure compliance with state regulations, possess necessary licensing, and deliver timely services including initial title searches, updates based on legal descriptions, and closing documentation. Emphasis is placed on confidentiality of documented information and the need to manage conflicts of interest. The contractor will work independently with an obligation to report any potential breaches of confidentiality and is instructed to maintain a non-personal service relationship with government personnel. Key deliverables include a title search within 21 business days, an updated title commitment in 14 days, and closing services following the receipt of federal funds. Overall, this effort aims to effectively manage and enforce conservation easement transactions while providing essential legal support and ensuring adherence to federal and state guidelines.
    S01 Attachment 2 Past Performance Questionnaire.pdf
    The document outlines a Past Performance Information Questionnaire aimed at assessing the contractor's performance by gathering feedback from respondents. Key components include instructions for completing the questionnaire, requested contact information, and a structured rating system ranging from 4 (Outstanding) to 0 (Unsatisfactory). Respondents are tasked with evaluating various aspects of the contractor's performance, such as the timely submission of deliverables, adherence to contract requirements, pricing reasonableness, and overall effectiveness in executing the Performance Work Statement. Additionally, assessors must provide an overall performance rating and indicate whether they would rehire the contractor. The questionnaire seeks to consolidate critical insights into contractor performance for purposes related to federal government RFPs, grants, and local contracts, ultimately supporting the decision-making process regarding future contracting opportunities. The agency emphasizes the importance of objective evaluations and encourages clarity by requesting narratives for any low ratings provided.
    S01 ATTACHMENT A Title_Closing_SOW PR.pdf
    The U.S. Department of Agriculture’s Natural Resources Conservation Service (NRCS) has outlined the requirements for title search and closing services related to its Easement Programs in Puerto Rico. The document details the contractor’s responsibilities, which include conducting title searches, facilitating legal documentation, resolving title exceptions, managing escrow funds, and providing title insurance. The NRCS aims to acquire conservation easements for wetlands, floodplains, and forest lands under various programs. The contractor must comply with federal and state regulations, ensuring all services meet legal standards and timelines, including obtaining necessary signatures and recording documents in local offices. Additionally, the contractor must hold liability insurance and avoid conflicts of interest. The payment structure is based on the successful delivery and approval of specified services. Furthermore, strict confidentiality and civil rights compliance are emphasized throughout the project. This document serves as a comprehensive guide for potential contractors in delivering the necessary services aligned with federal requirements for securing conservation easements.
    S01 ATTACHMENT B NRCS CLOSING AGENT REQUIREMENTS.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) outlines specific requirements for closing agents handling easement transactions under various programs, including the Agricultural Conservation Easement Program and Emergency Watershed Protection Program. Closing agents must certify their familiarity with state real estate laws, hold necessary licensing, and provide liability insurance equal to the federal funds involved. They are also responsible for ensuring proper title clearance, conducting due diligence in real estate records, and managing the timely transfer of federal funds. Key responsibilities include issuing title insurance, filing IRS Form 1099, and providing detailed closing documentation within specified timelines. These guidelines aim to protect federal interests in land conservation and ensure compliance with legal and operational standards. Closing agents are required to maintain an escrow account and provide project-related financial information. By following these structured protocols, the NRCS seeks to ensure the integrity and efficacy of easement programs.
    S01 ATTACHMENT C NRCS CONTRACTS FOR SUBMISSIONS OF DELIVERABLES.pdf
    The document provides closing instructions for acquiring a Wetland Reserve Easement through the Agricultural Conservation Easement Program (ACEP-WRE). It outlines responsibilities and requirements for the closing agent, including compliance with state laws, liability insurance, and handling federal funds. The closing agent must ensure a clear title, record necessary documents, and establish an escrow account for federal funds. They are required to execute and record the ACEP-WRE Warranty Easement Deed and deliver specific documents to both the NRCS and the landowner within stipulated timelines. Key details include maintaining title insurance, ensuring all taxes and assessments are current, and adhering to NRCS requirements for reimbursement of federal funds if the closing does not occur on time. The letter concludes with a request for acknowledgment and further communication regarding closing specifics. Overall, the document emphasizes the meticulous process required to protect federal interests in the wetlands acquisition, ensuring compliance and proper management of funds within the context of government RFPs and grants.
    S01 Combined Synopsis and Solicitation.pdf
    The document is a combined synopsis/solicitation for title abstract search and settlement/closing services in Puerto Rico under solicitation number 12FPC425Q0027, issued by the U.S. Department of Agriculture (USDA). It invites quotes from small businesses for a single award firm fixed price blanket purchase agreement from February 17, 2025, to February 16, 2030. The services required include title searches, commitments, and closing services related to acquisition of conservation easements. Offerors must submit both a technical narrative and a price quote, with emphasis on technical capability and past performance. The evaluation criteria prioritize these aspects over price. All eligible businesses must comply with various federal acquisition regulations and ensure submission of necessary documentation, including completed representations and certifications. The solicitation aims for efficient and effective procurement of services to support conservation efforts in Puerto Rico while promoting small business participation in government contracts. Questions and quotes must be submitted to the designated contract specialist, adhering to specific deadlines outlined in the solicitation.
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    Title
    Type
    Blanket Purchase Agreement for Title Abstract Search and Settlement/Closing Services Puerto Rico
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    Combined Synopsis/Solicitation
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