Janitorial Services, Belfast
ID: 19UK5624Q0008Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OF EMBASSY LONDONWASHINGTON, DC, 20520, USA

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Original Source

https://sam.gov/opp/dbf8eee80562473883c9abbb328c2dce/view
Timeline
    Description

    The U.S. Embassy London is seeking qualified contractors to provide janitorial services at the U.S. Consulate in Belfast, United Kingdom, under solicitation number 19UK5624Q0008. The contract will cover a base year with two optional one-year extensions, requiring comprehensive cleaning services for offices, restrooms, and common areas, while adhering to high cleanliness standards and security protocols. This procurement is crucial for maintaining the operational integrity of U.S. government facilities abroad and encourages participation from small and women-owned businesses. Interested parties must submit their quotations by 17:00 GMT on November 20, 2023, and are advised to register on SAM.gov and attend a pre-quotation conference on November 9, 2023, for further clarification. For inquiries, contact the London Contracting Officer at LondonProc@state.gov or call 02078919000.

    Point(s) of Contact
    London Contracting Officer
    02078919000
    LondonProc@state.gov
    GSO/Procurement
    02078919000
    LondonProc@state.gov
    Files
    Title
    Posted
    Attachment 2_Contractor Security Clearance Application Form.pdf
    The document is an application form for contractor certification required by the U.S. Department of State. It mandates that applicants provide comprehensive personal information, including identity, employment history, and a declaration of legal eligibility to work in the UK. Key sections inquire about the applicant's background, including any criminal history or affiliations with organizations involved in activities aimed at undermining governmental authority. The form emphasizes the importance of accuracy, warning that false statements can lead to disqualification. Furthermore, it includes a release of information section allowing government agents to verify the applicant's history through various sources. This process is essential in the context of federal and state contractor vetting, ensuring that individuals working in sensitive government roles are properly screened for security purposes, fulfilling compliance with federal grants and state/local RFPs. The structure of the document is formal and methodical, reflecting the seriousness of the information requested.
    Prices.doc
    The document outlines a Request for Quotation (RFQ) regarding janitorial services for the U.S. Consulate General in Belfast. The contractor is required to provide all labor, materials, equipment, and services necessary for standard cleaning at two specified locations: Danesfort House and Guard House. The contract spans a base year of 12 months, with two additional optional one-year renewals. The costs are structured as fixed monthly prices, excluding Value Added Tax (VAT), which is calculated separately per local regulations. Each service line item specifies pricing for each year, and the total amounts for the base year along with the option years, including VAT at 20%, are to be detailed in the contract. The purpose of the RFQ is to secure a compliant contractor to fulfill the janitorial needs of the consulate while adhering to regulatory requirements for pricing and insurance certification before contract execution.
    Registering in SAM instructions.pdf
    The Quick Start Guide for International Registrations outlines the process for foreign entities to register on SAM.gov, a free U.S. government platform for bidding on contracts and applying for federal assistance. Entities include a wide range of organizations or individuals outside the U.S. that intend to do business with the government. To initiate registration, an NCAGE Code must be obtained, as accurate entity information is critical for securing federal awards. The guide details the steps for registration, including creating a login, choosing registration purposes (either for all awards or financial assistance only), and entering various organizational details. After submission, entities should anticipate a ten-day wait for their registration to become active. It emphasizes the importance of maintaining up-to-date registrations, which must be renewed annually, and provides instructions for checking registration status and managing incomplete applications. This guide is essential for international entities seeking to navigate government contracts and grants effectively.
    RFQ 19UK5624Q0008.pdf
    The U.S. Embassy in London has issued a Request for Quotations (RFQ) for janitorial services at the U.S. Consulate in Belfast, outlined in RFQ number 19UK5624Q0008. The government seeks a responsible contractor to provide comprehensive cleaning services over a base year with two optional extensions. Interested parties must submit quotations by November 20, 2023, and are encouraged to attend a pre-quotation conference on November 9, 2023, to clarify contract expectations. Quotations must include fixed pricing for three years, proof of SAM registration, and the completion of specified forms. Specific janitorial services required include daily cleaning of offices, restrooms, and common areas, with an emphasis on maintaining high cleanliness standards and following security protocols within U.S. facilities. The document details contractor responsibilities, including providing all necessary cleaning materials, adherence to environmental guidelines, and maintaining personnel conduct. It stipulates insurance requirements and emphasizes quality assurance measures to ensure contractor performance. This solicitation reflects the U.S. Government’s commitment to quality service within its overseas facilities while adhering to federal procurement guidelines.
    SF-1449.doc
    The U.S. Embassy London has issued a solicitation for janitorial services under solicitation number 19UK5624Q0008, with proposals due by 17:00 GMT on November 20, 2024. This request includes janitorial services for a base year and two option years, with application of VAT at the prevailing rate. The acquisition is unrestricted but encourages participation from small and women-owned businesses. The Southern Ireland U.S. Consulate will serve as the destination for service delivery. The document outlines necessary information for potential offerors, including contact details, the contract structure, and specific bidding requirements in line with federal regulations. This solicitation exemplifies the U.S. government's ongoing commitment to obtaining essential services while promoting inclusivity in federal contracting opportunities.
    Lifecycle
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    Janitorial Services, Belfast
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