BPA - Residences Cleaning Services for the U.S. Government residential housing
ID: 19SZ3525Q0002Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN EMBASSY GENEVAWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (56172)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

Local Area Set-Aside (FAR 26.2) (LAS)

Original Source

https://sam.gov/opp/6f80c3ceee224d04afedcee5fbc40f08/view
Timeline
    Description

    The U.S. Department of State is seeking qualified companies to provide insurance for its official vehicle fleet at the American Embassy in Geneva, Switzerland. The procurement aims to secure comprehensive insurance coverage for the vehicles used by the Permanent Mission of the United States in Geneva, ensuring compliance with local regulations and safeguarding government assets. The anticipated contract will have a base year with four one-year option periods, and the award will be made to the lowest priced technically acceptable offeror. Interested parties should note that the solicitation is not yet available but will be posted on the Contract Opportunities website, and they can contact Gavin Elliott at elliottgt@state.gov or Danielle Suberlucq at suberlucqdc@state.gov for further inquiries.

    Point(s) of Contact
    Geraldine Brasier
    41227494655
    brasierga@state.gov
    Ruby V Marcelo
    410227494651
    Genevaprocurement2@State.gov
    Files
    Title
    Posted
    BPA - 19SZ3525Q0002 - US Mission Geneva Cleaning.pdf
    The U.S. Mission in Geneva has issued a Request for Quotations (RFQ) for "Residences Cleaning Services" for its residential housing. The government plans to establish Blanket Purchase Agreements (BPAs) with three successful vendors by June 13, 2025. Offerors must submit their quotations electronically, adhering to required documentation, including SF-1449 forms, a pricing list, compliance statements, and proof of SAM registration. The contract involves services mainly scheduled during summer, emphasizing effectiveness in emergency situations and necessitating flexibility from the selected vendors. The Statement of Work (SOW) specifies detailed cleaning tasks for both interior and exterior areas of the residences, including floor cleaning, window washing, and kitchen sanitation. The estimated contract value is projected at $150,000 over five years, with no single order exceeding $9,000. The RFQ contains important clauses regarding compliance with federal acquisition regulations and emphasizes responsibilities for maintaining ethical standards. Ultimately, this solicitation aims to enhance the quality of cleaning services provided to the U.S. government residences in Geneva while ensuring fair competition and adherence to regulations.
    CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW_.docx
    The document from the U.S. Mission in Geneva outlines requirements for contractors concerning compliance with federal anti-discrimination laws amidst ongoing governmental contracts. It emphasizes that all Department of State contractors must certify their adherence to such laws and declare that their programs promoting Diversity, Equity, and Inclusion (DEI) do not contravene any relevant federal anti-discrimination regulations. This certification is critical to the government's payment decisions and is subject to the False Claims Act, underscoring its significance. Contractors are instructed to read a specific certification, confirm their compliance by checking boxes, and provide necessary details in a designated format before submitting the completed form to the designated contracting officer. Overall, this document aims to ensure legal compliance among contractors while mitigating risks related to discrimination claims, forming a fundamental reliance in the context of government Request for Proposals (RFPs) and grants.
    Express-NDAA-Certification-Form-highlighted.pdf
    The document outlines the requirements for merchants under the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019, focusing on compliance concerning Covered Telecommunications Equipment and Services. It mandates that merchants provide representations regarding their offerings relative to these telecommunications services when engaging in government contracts. The document includes instructions directing merchants to familiarize themselves with the relevant Federal Acquisition Regulation (FAR) provisions and represent their compliance status by filling out a certification. Key elements of the provisions include the definition of "covered telecommunications equipment or services," the necessity for merchants to review the System for Award Management (SAM) for excluded parties, and the representatives' obligation to confirm whether they provide such services. Merchants must indicate through checkboxes if they do or do not provide these covered services and conduct a reasonable inquiry to ensure compliance. The representation form must be filled out by an authorized individual and returned to the relevant government cardholder or contract specialist, highlighting the focus on accountability and regulatory adherence in government procurement processes.
    price list.xlsx
    The document outlines a pricing list for various cleaning services tailored for residential properties ranging from 80 to 200 m². It specifies detailed cleaning tasks for different property sizes, including interior cleaning, vacuuming, window washing, sanitization of facilities, and kitchen cleaning, with an emphasis on various appliances. It also highlights additional services such as chimney, cellar, and garage cleaning, catering to larger spaces. The scope suggests the intent to establish a detailed framework for prospective contractors to bid on cleaning services through government requests for proposals (RFPs), grants, and local contracts. By presenting a structured pricing format, the document aims to facilitate transparent and competitive bidding processes in the residential cleaning sector, ensuring compliance with government standards and expectations for quality service delivery.
    Similar Opportunities
    RFQ 19NL8026-Q0002 Provision of Third-party Liability Insurance Coverage for Official Vehicles in The Netherlands
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in The Hague, is seeking proposals for the provision of third-party liability insurance coverage and legal expenses insurance for all U.S. Government-owned official vehicles in the Netherlands. The contract, identified by solicitation number 19NL8026-Q0002, requires interested offerors to submit their proposals, including a completed Standard Form (SF-1449) and a financial proposal, by email no later than December 21, 2025, at 4 P.M. local time. This insurance is crucial for ensuring adequate coverage against bodily injuries and property damage, with a minimum coverage requirement of €2,500,000.00. The performance period for the contract is set from January 1, 2026, to December 31, 2026, and all pricing must be quoted in Euros, excluding VAT. For further inquiries, potential bidders can contact Jonathan P. Wedd at WeddJP@state.gov or Geoffrey Osei-Bonsu at TheHagueContracts@state.gov.
    Accident Insurance for Locally Employed Staff (LES) - U.S. Embassy Brussels, Belgium
    Buyer not available
    The U.S. Embassy in Brussels, Belgium, through the Regional Procurement Support Office in Frankfurt, Germany, is seeking proposals for accident insurance coverage for locally employed staff (LES) under solicitation number 19GE5026Q0001. This procurement aims to provide On-The-Job Accidents and Accidents to-and-from Work Insurance, which is a legal requirement under Belgian law, covering medical expenses and continuation of pay for eligible employees, including locally hired U.S. citizens and Foreign Service Nationals. The contract will be for one year, starting January 1, 2026, with four one-year renewal options, and proposals must be submitted electronically in two volumes by December 9, 2025, at 15:00 hrs CET. Interested parties can direct inquiries to Andra Balta at baltaa@state.gov or Ms. Gallone at gallonea@state.gov before the question deadline of November 21, 2025.
    Global Medical Coverage, Life and Disability Insurance
    Buyer not available
    The Department of State, through the U.S. Embassy in Ottawa, is seeking qualified contractors to provide Global Medical Coverage, Life, and Disability Insurance services for locally hired employees of the U.S. Diplomatic Mission in Canada. The contract will cover an estimated number of employees and their eligible dependents, with the solicitation expected to be issued on www.SAM.gov when ready. This procurement is crucial for ensuring comprehensive health and life insurance coverage for U.S. personnel abroad, enhancing their welfare and security. Interested vendors must be registered in the System for Award Management (SAM) and can direct inquiries to the Contracting Officer at ContractsOttawa@state.gov or by phone at 613-688-5250, with the anticipated performance period including a base year and four optional years.
    Life Insurance LE Staff U.S. Santiago Chile
    Buyer not available
    The Department of State is preparing to solicit proposals for life insurance services for locally employed staff (LES) at the U.S. Embassy in Santiago, Chile. The contract will cover a base year with the possibility of three additional one-year option periods, contingent upon government approval. This procurement is crucial for ensuring the welfare and security of embassy personnel, reflecting the U.S. government's commitment to its employees abroad. Interested vendors must be registered in the System for Award Management (SAM) and are encouraged to submit their proposals electronically, adhering to the specified guidelines. For further inquiries, potential offerors can contact Bebsy Rivera at riverabm@state.gov or Alejandra Guerra at guerraax@state.gov.
    Pricing Model for Health Insurance for Locally Employed (LE) Staff
    Buyer not available
    The Department of State's Regional Procurement Support Office (RPSO) Frankfurt is conducting market research to gather industry feedback on pricing models for health insurance services for Locally Employed (LE) Staff at U.S. embassies and consulates overseas. The objective is to identify the most efficient and commercially reasonable pricing model, with options including Firm-Fixed Price (FFP) with Economic Price Adjustment, FFP with a profit-sharing formula, or other commercially proven models that comply with fiscal law. This initiative is crucial for ensuring fair and effective health insurance provisions for LE Staff, although no actual requirement currently exists, and the Government is not obligated to issue a solicitation or award a contract. Interested parties should submit their responses, not exceeding five pages, to Kenneth G. Mamba at MambaKG@state.gov by the specified deadline on SAM.gov.
    Health Insurance for Locally Employed Staff at U.S. Embassy Harare, Zimbabwe
    Buyer not available
    The Department of State is seeking proposals for health insurance services for locally employed staff at the U.S. Embassy in Harare, Zimbabwe. The procurement involves issuing a Request for Proposal (RFP) for a firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract, covering one base year and four option years, aimed at providing a new medical plan for the embassy's local staff. This contract is crucial for ensuring that the embassy's employees have access to necessary health care services, reflecting the U.S. government's commitment to supporting its workforce abroad. Interested firms must submit proposals in English and demonstrate their ability to operate in Zimbabwe, with a requirement for active registration in the System for Award Management (SAM). The solicitation will be posted on www.sam.gov under solicitation number 19GE5026R0003, and inquiries can be directed to Ms. Sarah Pfannkuche at Pfannkuches@state.gov.
    Health Insurance for Locally Employed Staff (LES), U.S. Embassy Bandar Seri Begawan, Brunei
    Buyer not available
    The U.S. Department of State is seeking qualified firms to provide health insurance coverage for its Locally Employed Staff (LES) and their eligible dependents at the U.S. Embassy in Bandar Seri Begawan, Brunei. The procurement involves a firm-fixed-price, indefinite-quantity contract that requires comprehensive health insurance services, including mandatory benefits such as hospitalization, outpatient care, and preventive services, while also outlining specific exclusions and coverage limits. This contract is crucial for ensuring the well-being of embassy staff and their families, with a performance period starting March 27, 2026, and extending through March 26, 2031, with a maximum funding amount of $900,000. Interested vendors must submit their proposals by January 14, 2026, and direct any inquiries to Jenina Dosch at DoschJK@state.gov or Patticha Gruenbeck at GruenbeckP@state.gov.
    Health Insurance for Locally Employed Staff at U.S. Embassy Harare, Zimbabwe
    Buyer not available
    The Department of State is seeking proposals for health insurance services for locally employed staff at the U.S. Embassy in Harare, Zimbabwe. The procurement will result in an Indefinite Delivery Indefinite Quantity (IDIQ) contract, which includes one base year and four option years, commencing in calendar year 2026. This contract is crucial for ensuring that the embassy staff have access to necessary health insurance coverage, adhering to U.S. federal procurement laws. Interested vendors must register in the U.S. System for Award Management (SAM) database and submit proof of active registration with their proposals, with the solicitation expected to be released in December 2025. For further inquiries, contact Sarah Pfannkuche at Pfannkuches@state.gov.
    Direct Health and Medical Insurance Carriers
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Mexico, is seeking proposals for health insurance coverage for its locally employed staff and their eligible family members in Mexico. The contract will provide comprehensive health benefits, including hospitalization, emergency services, outpatient care, and specialized treatments, with a focus on ensuring that coverage meets minimum benefit levels for employees and their dependents. This procurement is crucial for maintaining the well-being of U.S. personnel and their families stationed in Mexico, with the contract anticipated to span a base year and four optional one-year extensions. Interested offerors must submit their proposals electronically by January 7, 2026, and can contact Morgan L. Osborne at MexicoCityGSOSolicitations@groups.state.gov for further details, with a pre-proposal conference scheduled for November 18, 2025.
    MID-SIZE SUV AVAILABLE FOR IMMEDIATE DELIVERY, IN ROME, ITALY.
    Buyer not available
    The U.S. Department of State, through the U.S. Embassy in Rome, Italy, is preparing to solicit bids for the supply of a mid-size SUV available for immediate delivery. This procurement aims to fulfill the transportation needs of the embassy, emphasizing the importance of timely and reliable vehicle supply for diplomatic operations. Interested vendors must ensure they are registered in the System for Award Management (SAM) prior to submitting their offers, as the contract will be awarded based on initial proposals without further discussion. For inquiries, potential bidders can contact Crystal D. Sheridan at SheridanCD@state.gov or Ms. Patriana Zancani at ZancaniP@state.gov, with the solicitation expected to be posted on SAM.gov when ready.