Sources Sought - BlueBox Chiller Units Supply BPA for Aviano Air Base, Italy
ID: FA5682ChillersType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5682 31 CONS DA LGCAPO, AE, 09604-6102, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION EQUIPMENT (4110)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/21a3e27606ba46888764aead6681799b/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Air Force, is conducting market research through a Sources Sought notice for a Blanket Purchase Agreement (BPA) to supply BlueBox Chiller Units to Aviano Air Base in Italy. The procurement aims to acquire new chiller units, including models Zeta Sky, Tetris Sky, and Epsilon Sky, which must comply with Italian laws and European directives, come with a minimum 24-month warranty, and be delivered within 50 working days of purchase notification. This initiative is crucial for maintaining operational efficiency at the base, ensuring that the cooling and heating needs are met in accordance with safety and regulatory standards. Interested vendors must submit their responses, including capability statements and pricing information, by December 10, 2025, at 12:00 PM Central European Time, to the designated contacts, Melissa Maurhart and Michael Keith, via email.

    Point(s) of Contact
    MELISSA MAURHART, Contracting Officer
    390434304318
    melissa.maurhart.it@us.af.mil
    Michael Keith
    michael.keith.18@us.af.mil
    Files
    Title
    Posted
    BlueBox Chiller Units Supply BPA - Performance Work Statement Draft.pdf
    This U.S. Air Force Blanket Purchase Agreement outlines the requirements for supplying BlueBox Chiller Units to Aviano Air Base, Italy. The contractor is responsible for providing all materials, manpower, and associated costs for delivery, including packaging, transportation, and download, adhering to a 50-working-day delivery window with a possible 10-day extension. Strict compliance with Italian and U.S. safety, health, and security regulations is mandatory, including specific training, safety briefings, and reporting procedures for incidents. Chiller units must be new, fully functional, and compliant with all applicable laws, covered by a 24-month warranty. The contractor must provide a fixed-price list for specific BlueBox models, updated annually, and supply comprehensive closeout documentation in both Italian and English within 10 working days post-delivery.
    Chiller JA (002)_Redacted.pdf
    HVAC Chiller System Manufacturer Standardization Request Redacted_Redacted.pdf
    The Air Force Civil Engineer Center Operations Directorate (AFCEC/CO) has approved the standardization of HVAC chiller systems for several Air Force installations, as detailed in a memorandum dated January 15, 2025. This approval follows a review of requests from various bases, including Shaw AFB, Davis Monthan, Offutt, and others, each justifying their chosen manufacturers such as Trane, Daikin, Carrier, and others. The AFCEC/CO mandates an annual inventory analysis to track standardization progress, evaluate decision-making factors, and identify any external influences that might necessitate a change in manufacturer. Should a change be required, a new Memorandum of Request and analysis will be completed. This initiative aims to streamline HVAC chiller systems across these installations.
    Sources Sought.pdf
    The US Air Force is conducting market research through a Sources Sought notice for a Blanket Purchase Agreement (BPA) to acquire BlueBox Chiller Units (Zeta Sky, Tetris Sky, and Epsilon Sky) for Aviano Air Base, Italy. This is for information and planning only, not a solicitation. Key requirements include compliance with Italian and European laws, new units with a 24-month warranty, and delivery within 50 working days. Responses, limited to ten pages, must detail capabilities, past performance, and pricing. Questions about restrictive requirements and suggestions are welcomed. Responses are due by December 10, 2025, at 12:00 PM CET, via email. This market research may lead to revisions in future solicitations.
    Lifecycle
    Title
    Type
    Sources Sought - BlueBox Chiller Units Supply BPA for Aviano Air Base, Italy
    Currently viewing
    Sources Sought
    Similar Opportunities
    41--COOLER UNIT,AIR
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of six air cooler units under solicitation number NSN 4130016961722. The requirement includes the delivery of these units to DLA Distribution within 97 days after order, with approved sources specified for the units. These air conditioning and refrigeration units are critical for maintaining operational efficiency in various military applications. Interested vendors are encouraged to submit their quotes electronically, as hard copies of the solicitation will not be provided, and all inquiries should be directed to the buyer via the provided email address, DibbsBSM@dla.mil.
    41--REFRIGERATION SYSTE
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of refrigeration systems, specifically for National Stock Number (NSN) 4130015374995. The requirement includes a quantity of 108 units to be delivered to DLA Distribution within 11 days after order (ADO), with approved sources listed as 0VL44 4210202 and 34623 6019788. These refrigeration systems are critical for maintaining temperature-sensitive supplies and equipment within military operations. Interested vendors, particularly those classified as Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), must submit their quotes electronically, as hard copies will not be available, and all inquiries should be directed to the buyer via the provided email address, DibbsBSM@dla.mil.
    41--COOLER UNIT,AIR
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is seeking quotes for the procurement of two air cooler units (NSN 4130012251081) to be delivered to DLA Distribution San Diego. The solicitation is for a combined synopsis/solicitation and requires the approved source to be 38450 FCU-H2-1.2KW-LVP, emphasizing the importance of reliable air conditioning and refrigeration equipment for military operations. Interested vendors must submit their quotes electronically, as hard copies will not be provided, and all submissions must be received within 167 days after the award date. For inquiries, potential bidders can contact the DLA via email at DibbsBSM@dla.mil.
    41--COOLER UNIT,AIR
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is seeking quotes for the procurement of an air cooler unit, specifically NSN 4130123936857. The requirement includes the delivery of one unit to the USS BILLINGS (LCS-15) within 20 days after the order is placed, emphasizing the need for timely supply to support naval operations. This procurement is critical as it pertains to air-conditioning and refrigeration equipment essential for maintaining operational readiness in military environments. Interested vendors are encouraged to submit their quotes electronically, and any inquiries should be directed to the buyer via email at DibbsBSM@dla.mil, as hard copies of the solicitation are not available.
    B451 Chiller Circuit Repairs
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the repair of the B451 chiller circuit/compressor 2 at Offutt Air Force Base in Nebraska. The project entails troubleshooting and repairing the chiller, which includes a full refrigerant recharge, replacement of oil filters, and conducting associated maintenance checks to ensure optimal functionality. This contract is particularly significant as it supports the operational efficiency of critical cooling systems, with a total estimated award amount of $19,000,000 and a performance period from January 12, 2026, to May 1, 2026. Interested small businesses, particularly Women-Owned Small Businesses, must submit their proposals by December 16, 2025, and can direct inquiries to A1C Hunter Hendrix at hunter.hendrix.1@us.af.mil or 402-294-5206.
    Cooler; Fluid; Industrial NSN 4420-01-578-2232
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is conducting market research for the procurement of an industrial fluid cooler, specifically identified by NSN 4420-01-578-2232. This Sources Sought Notice aims to identify potential manufacturers capable of supplying this item, as the government is exploring the possibility of a One-Time, Large Buy Contract. The cooler is critical for applications involving heat exchangers and steam condensers, underscoring its importance in military operations. Interested vendors are encouraged to submit a complete data package by December 17, 2025, to Shavon Peterson at DLA Troop Support, with additional contact available through Jessica Sheaffer for any inquiries.
    41--COOLER UNIT,AIR
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is seeking quotes for the procurement of an air cooler unit, specifically NSN 4130012251591. The requirement includes the delivery of one unit to the USS IWO JIMA LHD 7 within five days after the award of the contract, with the approved source being 38450 FCU-H3-5.25KW-LVP. This cooler unit is critical for maintaining operational efficiency and comfort aboard naval vessels. Interested vendors must submit their quotes electronically, as hard copies of the solicitation will not be available, and any inquiries should be directed to the buyer via email at DibbsBSM@dla.mil.
    REFRIGERATOR-FREEZE
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA), is soliciting proposals for the procurement of refrigerator-freeze units, classified under the NAICS code 333998. The contract will encompass the manufacture and supply of these units, which are critical for various military applications requiring refrigeration capabilities. Interested vendors must adhere to specific quality assurance and inspection requirements, and all proposals must be submitted electronically, with invoices and receiving reports processed through the Wide Area Workflow system. For further inquiries, potential bidders can contact Tyesé Swain at 385-591-3468 or via email at TYESE.SWAIN@DLA.MIL.
    41--COOLER,AIR,EVAPORAT
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of 75 units of evaporative air coolers, specifically identified by NSN 4120014319353. This solicitation is a Total Small Business Set-Aside, aimed at manufacturers within the Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing industry, as classified under NAICS code 333415. The coolers are essential for maintaining optimal temperature conditions in various military applications, ensuring operational efficiency and comfort. Interested vendors must submit their quotes electronically, as hard copies will not be available, and all inquiries should be directed to the DLA via email at DibbsBSM@dla.mil. The deadline for quote submission is within 9 days after the announcement date.
    41--CONDENSING UNIT,REF
    Buyer not available
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of 30 units of a condensing unit, refrigeration (NSN 4130016434994). This solicitation is part of a combined synopsis/solicitation process, and the approved sources for this procurement include specific models from RUT520. The condensing units are critical for maintaining temperature control in various military applications, ensuring the preservation of food and other perishable items. Interested vendors must submit their quotes electronically, as hard copies will not be available, and all inquiries should be directed to the DLA via the provided email address, DibbsBSM@dla.mil. The deadline for quote submission is set for 102 days after the award date.