Bale Bags for USDA, AMS, Cotton & Tobacco Program
ID: 12639525Q0059Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFANIMAL AND PLANT HEALTH INSPECTION SERVICEMRPBS MINNEAPOLIS MNMINNEAPOLIS, MN, 55401, USA

NAICS

Textile Bag and Canvas Mills (314910)

PSC

BAGS AND SACKS (8105)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/51eb75ddef1146dba9d7ae321dfa9c64/view
Timeline
    Description

    The Department of Agriculture, specifically the Animal and Plant Health Inspection Service (APHIS), is seeking qualified vendors to provide bale bags for the USDA, AMS Cotton and Tobacco Program through a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) contract. This procurement aims to secure a reliable supply of woven polypropylene cotton bale bags, which are essential for the proper handling and storage of cotton bales, ensuring compliance with technical specifications and the Buy American Act. The contract will span five years, with a minimum guarantee of specific quantities delivered across various USDA Cotton Classing Offices, emphasizing the importance of quality control and timely service. Interested vendors must submit their quotations, including required documentation, to Contract Specialist Matthew Phillips at Matthew.Phillips3@usda.gov by March 12, 2025, with the anticipated award date around March 31, 2025.

    Point(s) of Contact
    Matthew Phillips
    (479) 301-8811
    matthew.phillips3@usda.gov
    Files
    Title
    Posted
    Attachment 1 - Solicitation 12639525Q0059 Bale Bags Price Quotation Spreadsheet.xlsx
    The document outlines a solicitation for the provision of bale bags for the USDA's Agricultural Marketing Service (AMS), specifically for cotton and tobacco. It presents a structured list of items with quantities ranging from 1 to 4,500 bags across various classing offices, including locations in Texas, Georgia, South Carolina, Louisiana, and California. The solicitation mentions an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract, allowing for flexibility in ordering over five one-year periods from May 2025 to April 2030. Each ordering period includes both bale bags and corresponding shipping guarantees that will be defined at the order level. Vendors are required to complete specified sections of the document in yellow for pricing and to ensure compliance with submission guidelines. The emphasis is on securing a minimum guarantee for the first ordering period and outlining future procurement processes for the USDA, emphasizing efficiency and clear expectations for delivery and costs associated with the mandated supplies and shipping. This solicitation highlights the federal government's approach to acquiring essential agricultural supplies in a structured, transparent manner.
    Attachment 1 - Solicitation 12639525Q0059 Bale Bags Price Quotation Spreadsheet Amendment PA02.xlsx
    The document outlines a solicitation, identified as 12639525Q0059, issued by the USDA for the procurement of bale bags under a firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contract encompasses supplies for various USDA AMS Cotton Classing Offices located in Texas, South Carolina, Georgia, Tennessee, Louisiana, and California. Vendors are instructed to complete specified sections in the solicitation to submit their price quotations. The document defines minimum guarantees for bale bags and shipping services at each classing office for five distinct ordering periods, spanning from May 1, 2025, to April 30, 2030. Quantities and pricing are to be finalized upon order but must reflect the minimum guaranteed amounts at contract award. The overall purpose is to secure a reliable source of merchandise while establishing vendor accountability and defining delivery logistics. The solicitation underscores the federal government's structured procurement process, emphasizing compliance among potential vendors.
    Attachment 2 - Vendor Experience and Past Performance Sheet.docx
    The Vendor Experience & Past Performance Sheet is a crucial document utilized in government solicitations, such as Requests for Proposals (RFPs) and grants. It collects data regarding a vendor's history and capabilities, providing insights into past contract performances. The structure consists of two primary sections: Contract Identification and Customer Identification. Under Contract Identification, information is gathered about the contractor’s name, contract number, role (e.g., prime or subcontractor), contract performance dates, and location. It also requires details about total contract value and specific contract requirements, including any unique conditions or issues encountered during performance. The Customer Identification section captures the client's information, including the name, title, agency/company, contact details, and email. This comprehensive approach helps assess the reliability and competence of vendors for future government contracts. Ultimately, this document plays a vital role in ensuring accountability and quality when selecting contractors for government projects.
    Attachment 3 - Vendor FAR Representations Solicitation 12639525Q0059.pdf
    The document outlines federal procurement regulations related to telecommunications, video services, and small business classifications critical for government contract compliance. It highlights the prohibition of contracting with entities that use covered telecommunications equipment or services, as mandated by the John S. McCain National Defense Authorization Act. Offerors must clearly represent their use of such covered services, provide vendor details if applicable, and refer to the SAM for compliance verification. It also establishes definitions for small business classifications, including economically disadvantaged and women-owned small business concerns, and requires offerors to self-certify their status in accordance with various small business regulations. The provision emphasizes due diligence in confirming compliance with federal standards, particularly regarding prohibited sources and the necessity of transparency about ownership and tax liabilities. The regulations aim to enhance security in federal acquisitions and ensure fair opportunities for small businesses in government contracting, aligning with broader governmental accountability and support for disadvantaged entities.
    Attachment 4 - FAR 52.225-2 Buy American Act Certificate.pdf
    The Buy American Certificate in Solicitation 12639525Q0059 outlines requirements for Offerors regarding domestic and foreign end products. Offerors must certify that all end products are domestic unless specified otherwise. They must list any foreign end products made in the U.S. that do not meet domestic criteria and indicate whether these products exceed 55% domestic content, unless exempt as COTS items. Additionally, the certificate requires the identification of domestic end products that contain critical components. The government will assess offers based on compliance with the Federal Acquisition Regulation's policies and procedures outlined in part 25. This document emphasizes the importance of domestic sourcing in government procurements, aligning with national objectives to support domestic manufacturing and ensure quality standards.
    Bale Bag Example 1.jpg
    Bale Bag Example 1.JPG
    Bale Bag Example 2.jpg
    Bale Bag Example 2.JPG
    SF 30 Amendment PA01 Solicitation 12639525Q0059.pdf
    This amendment clarifies specifications for bale bags in a federal solicitation, including the requirement for a "Buy American Certificate" to accompany vendor quotations. The bale bags must fit tightly around bales while allowing for sampling, minimizing bursting, and securely covering the heads of the bales. Specifically, the bags should have a minimum length of 100 inches and an opening of at least 72 inches, with gussets of equal width, tolerating a variation of plus or minus 1 inch. All other terms and conditions of the solicitation remain unchanged, emphasizing the need for compliance with these requirements for potential vendors. This document reflects the procedural standards typical in government Requests for Proposals (RFPs), ensuring that suppliers adhere to specified guidelines relevant to product specifications and domestic sourcing.
    SF 30 Amendment PA02 Solicitation 12639525Q0059.pdf
    Solicitation 12639525Q0059 SF 1449 and Continuation Sheet.pdf
    The document is a Request for Proposals (RFP) for the procurement of cotton bale bags by the USDA Cotton Classing Offices, under Solicitation No. 12639525Q0059. The RFP outlines the specifications, locations, and quantities related to the minimum guarantee for an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. A total of 15,250 bags are to be delivered across various offices within a specific timeframe post-award. Key points include details on required specifications for the bags, such as material quality (100% cotton, polyethylene, and polypropylene options), construction standards, and testing methods to ensure compliance with specified criteria. The document includes specific information regarding weight, seam types, and durability requirements. Additionally, the RFP specifies the arrangement for five ordering periods, spanning from 2025 to 2030, with quantities and destinations outlined in a detailed format. This procurement effort emphasizes the need for robust, reliable materials to maintain cotton quality during storage and transportation, reflecting the USDA’s focus on strategic resource management and supply chain integrity in agricultural operations.
    Solicitation 12639525Q0059 SF 1449 and Continuation Sheet Amendment PA02.pdf
    The USDA's Animal and Plant Health Inspection Service (APHIS) has released a Request for Proposal (RFP) for the procurement of cotton bale bags and associated shipping services across multiple USDA Cotton Classing Offices. The contract is structured as a firm fixed-price, indefinite-delivery, indefinite-quantity (IDIQ) arrangement with a minimum guarantee of specific quantities delivered over five ordering periods from May 1, 2025, to April 30, 2030. The RFP outlines detailed specifications for the materials used in the bags, including strength requirements, fabric construction, and the prohibition of certain contaminants. Each delivery will be specified by individual delivery orders, with shipping costs indexed separately. Contractual obligations under this RFP emphasize compliance with performance specifications and highlight the importance of quality control measures throughout procurement and delivery processes. The initiative underscores the USDA's commitment to maintaining high standards in agricultural resource management while ensuring that suppliers are accountable for product quality and timely service.
    Lifecycle
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    Bale Bags for USDA, AMS, Cotton & Tobacco Program
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    Bale Bags for USDA, AMS, Cotton & Tobacco Program
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