Maintenance of NIST-owned Cold Storage Units
ID: 1333ND24QNB640679Type: Combined Synopsis/Solicitation
Overview

Buyer

COMMERCE, DEPARTMENT OFNATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGYDEPT OF COMMERCE NISTGAITHERSBURG, MD, 20899, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MAINTENANCE AND REPAIR SHOP EQUIPMENT (J049)

Original Source

https://sam.gov/opp/24ec5f4c87d246eb9ec5a8200403f94b/view
Timeline
    Description

    The Department of Commerce, specifically the National Institute of Standards and Technology (NIST), is seeking a contractor to provide maintenance and repair services for 86 cold storage units. The contractor will be responsible for scheduled preventive maintenance, on-site diagnostic services, and repairs for two walk-in freezers, ensuring compliance with manufacturers' specifications and safety regulations. These services are critical for maintaining the integrity of Standard Reference Materials (SRMs), which support accurate measurements across various sectors. Interested parties must submit their quotations electronically by September 9, 2024, with a budget cap of $30,000 for repairs over five years. For further inquiries, contact Carol A. Wood at carol.wood@nist.gov or by phone at 301-975-8172.

    Point(s) of Contact
    Carol A. Wood
    (301) 975-8172
    (301) 975-6273
    carol.wood@nist.gov
    Files
    Title
    Posted
    COMBINED SYNOPSIS SOLICIT.pdf
    This document is a Request for Quotation (RFQ) from the federal government, specifically concerning the maintenance and repair services for cold storage units owned by the National Institute of Standards and Technology (NIST). The solicitation encompasses a one-year base service period, with four optional one-year extensions. The selected contractor will perform preventive maintenance on 86 cold storage units and offer diagnostic services for two walk-in freezers, with a capped budget of $30,000 for repairs over five years. Quotations are evaluated based on technical acceptability and price, with requirements for detailed documentation of service capabilities, personnel qualifications, and a clear breakdown of costs. Submissions must be made electronically by September 9, 2024, and include acceptance of all terms without modifications. The intent is to ensure competitive pricing while maintaining the quality and qualifications needed for effective service delivery. This RFQ signifies an open solicitation process aimed at leveraging commercial services in meeting federal operational needs.
    EQUIPMENT LIST.pdf
    The document provides an inventory list of various laboratory freezers, detailing their specifications and locations within multiple buildings. It catalogs freezers manufactured by Norlake, Thermo, Revco, and New Brunswick Scientific, alongside models and serial numbers, organized by division and specific room assignments. The primary focus of the document is to maintain an accurate record of these assets, which is essential for resource management and potential procurement processes, especially considering the context of government RFPs and grants that may involve funding for equipment repairs or replacements. Additionally, the document notes the operational temperatures of these freezers, with many designated for ultra-low temperatures, indicating their critical role in preserving sensitive materials. Overall, this inventory serves as a vital tool for efficient facility management and compliance with safety standards in scientific research environments.
    Provisions and Clauses1.pdf
    The document is a Request for Quotation (RFQ) for federal procurement, identified as RFQ Number 1333ND24QNB640679. It outlines various Federal Acquisition Regulation (FAR) provisions and clauses applicable to the acquisition, detailing responsibilities related to representation, compliance, and contract terms. Key requirements include registration in the System for Award Management (SAM) and transparency concerning control of offerors and representations regarding tax liabilities. Furthermore, it lists specific provisions related to small business participation, including set-asides and subcontracting plans. The document outlines billing procedures, primarily favoring electronic submissions of invoices. It emphasizes adherence to laws and regulations regarding labor standards, business ethics, and environmental considerations. The RFQ underscores the importance of compliance for contractors and their subcontractors ensuring a transparent, fair procurement process. Overall, it serves to regulate contractual obligations while promoting small business engagement and ensuring ethical contractor behavior in the federal procurement landscape.
    SOW FOR RFQ.pdf
    The document outlines Request for Quotation Number 1333ND24QNB640679 from the National Institute of Standards and Technology (NIST) for preventive maintenance and repair services for cold storage units containing Standard Reference Materials (SRMs). The contractor is tasked with maintaining 86 cold storage units, ensuring they function according to their manufacturers' specifications. This includes scheduled preventive maintenance visits, on-site diagnostic services, and repairs for two specific walk-in freezers. The requirements emphasize the use of approved parts, strict adherence to safety regulations, and the presence of U.S. citizens or green card holders among contractor personnel. Maintenance visits will occur biannually, and any necessary repairs must be documented and quoted separately. The contract allows for a base period of one year, with four additional optional years available for extension. The contractor must ensure that all services are performed by certified technicians experienced with low-temperature refrigeration systems. This initiative is crucial for maintaining the integrity of NIST's SRMs, ultimately supporting accurate and reliable measurements across various sectors.
    Lifecycle
    Title
    Type
    Maintenance of NIST-owned Cold Storage Units
    Currently viewing
    Combined Synopsis/Solicitation
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