Pre-Solicitation Notification: Mission Brazil Areawide CFE Electric Power Support (Brazil-ACEPS)
ID: Brazil-ACEPSType: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFCONSULATE GENERAL SAO PAULOWASHINGTON, DC, 20520, USA

NAICS

Electric Power Distribution (221122)

PSC

UTILITIES- ELECTRIC (S112)

Original Source

https://sam.gov/opp/985e11938f464c7b92ba5e88c9dbbf96/view
Timeline
    Description

    The U.S. Department of State is soliciting proposals for the Mission Brazil Areawide CFE Electric Power Support (Brazil-ACEPS) under Request for Proposal No. 19BR9325R0001. The objective is to provide 100% Carbon Pollution-Free Electricity to four U.S. government sites located in Brasília, Recife, Rio de Janeiro, and São Paulo, consolidating electric supply services under one or more contracts to achieve competitive pricing. This initiative is crucial for ensuring environmentally responsible energy sourcing for U.S. diplomatic missions in Brazil. Interested contractors must submit their proposals by January 21, 2025, and ensure compliance with registration in the System for Award Management (SAM) prior to submission. For further inquiries, contact Mission Brazil CFE at MissionBrazilCFE@state.gov.

    Point(s) of Contact
    Mission Brazil CFE
    MissionBrazilCFE@state.gov
    Files
    Title
    Posted
    Amendment 01 CFE_Dec 6 2024.pdf
    This document serves as an amendment to a solicitation issued by the U.S. Consulate General in Rio de Janeiro concerning a project involving meter and utility equipment. It specifies acknowledgment requirements for the amendment, including the need for offers to confirm receipt by specific methods prior to a designated deadline to avoid rejection. Key elements include information for making changes to previously submitted offers, mention of an optional site visit scheduled for December 11, 2024, which prospective offerors must arrange in advance by contacting the provided email. The document details various administrative modifications and standard requirements for contract amendments, including identification codes, effective dates, and descriptions of changes. Additionally, it underscores that not all documents require the contractor's signature, ensuring clarity in the contracting process. Overall, this amendment emphasizes compliance with procedures for submissions, the importance of timely responses, and the provision for potential site evaluations to understand project requirements thoroughly.
    Amendment 02 CFE_Dec 19 2024.pdf
    Attachment 01 SAM Registration_Quick Start Guide Portuguese.pdf
    The document provides a comprehensive guide for international entities on how to register in SAM.gov, the official U.S. government registration site for businesses and organizations wishing to engage with federal entities. An "entity" can encompass contractors, individual businesses, or federal agencies seeking federal assistance, while "international entities" are those located outside the U.S. To register, one must obtain a NCAGE code, ensuring the business name and address match in both applications. The registration process involves submitting essential information such as legal business name, physical address, and identification numbers, and must be renewed annually for ongoing eligibility. The guide outlines the steps to initiate the registration, including logging into SAM.gov and submitting necessary data, as well as introducing the distinction between types of registrations based on the intended awards. Entities are reminded to allow at least ten business days for registration to become active, checking status via SAM.gov. This registration process is crucial for accessing federal grants and contracts, reinforcing the importance of accurate and thorough application submissions for governmental dealings.
    Attachment A - Sample Electricity Bills.pdf
    The government document outlines financial details regarding energy bills for various clients, including the Consulate General of the United States in Recife. It includes several invoices detailing consumption metrics such as energy usage, demand, and applicable tariffs, emphasizing the total amounts due along with breakdowns of taxes like PIS and COFINS. A notable highlight is the structure of the invoices, which specifies reading dates, consumption periods, and upcoming payment deadlines. The file emphasizes the need for timely payments, the possibility of automated billing options, and provides access links for electronic invoice queries. Additionally, it references adjustments made to tariffs based on consumption levels during peak hours. The primary purpose of this document is to communicate billing information as part of a broader compliance and operational process within the energy provision framework, which falls under federal and local regulatory guidelines. This information is crucial for ensuring that public entities maintain their energy obligations while adhering to financial governance standards. Overall, the document functions as both an informative bill and a compliance tool within governmental energy procurement practices.
    RFP 19BR9325R0001 Mission Brazil Areawide CFE Electric Power Support (Brazil-ACEPS).pdf
    The U.S. Embassy in Brazil has issued Request for Proposal No. 19BR9325R0001 for providing 100% Carbon Pollution-Free Electricity (CFE) to four U.S. government sites in Brasília, Recife, Rio de Janeiro, and São Paulo. The RFP aims to consolidate electric supply services under either a single contract or separate contracts, allowing for competitive pricing below current tariffs. Interested contractors must submit proposals by January 6, 2025, ensuring compliance with government requirements, including registration in the System for Award Management (SAM). The contract duration is for a base year with the possibility of three one-year extensions, totaling a potential 48 months. Proposals must include detailed pricing structures for electricity while excluding Value Added Tax (VAT), and all submissions must be made in specified formats. The contractor will be responsible for all aspects of electricity supply, including procurement, delivery, and compliance with local regulations as a registered utility service provider. A quality assurance plan will monitor contractor performance, ensuring reliable service continuity. The document emphasizes the government's right to reject any proposals and outlines the procurement process clearly, reinforcing the commitment to environmentally responsible energy sourcing.
    Standard Form 1449 - 19BR9325R0001.pdf
    The document is a solicitation for commercial products and services geared towards Women-Owned Small Businesses (WOSB) and related categories, such as Economically Disadvantaged Women-Owned Small Businesses (EDWOSB) and Service-Disabled Veteran-Owned Small Businesses (SDVOSB). It outlines the procurement process by the U.S. Consulate General in São Paulo, Brazil, detailing critical elements such as solicitation numbers, effective dates, and contact information for inquiries. Key sections include the solicitation method (RFQ, IFB, RFP), delivery terms (FOB destination), and a clear indication that the contractor must adhere to specified terms and conditions. Additional instructions for completion of relevant blocks by the offeror emphasize the necessity for accurate pricing and service details, including quantities, unit prices, and total award amounts. The document has structured blocks for tracking contract administration details, accounting data, and invoice submissions. Overall, this solicitation represents the government’s commitment to supporting small businesses, especially women and veteran-owned entities, in participating in federal contracting opportunities, reflecting broader economic empowerment goals within government procurement practices.
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