Yellow Ribbon for 2-116 FA 26 OCT 2025
ID: W911YN25QA036Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M2 USPFO ACTIVITY FL ARNGST AUGUSTINE, FL, 32085-1008, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d806abc7e18041b89318bce1d4a27ec6/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking qualified small businesses to provide lodging and catering services for the Yellow Ribbon Pre-Deployment Event for the 1-116 FA, scheduled for October 25-26, 2025, in Lakeland, Florida. The contractor will be responsible for securing 38 lodging rooms for the night of October 25 and 12 rooms for October 26, as well as catering services for approximately 380 attendees, including a hot breakfast buffet with dietary accommodations. This event is crucial for supporting military families during deployment transitions, and the procurement process emphasizes cost-effectiveness and compliance with federal acquisition regulations. Interested parties should contact Thomas Fazio at thomas.p.fazio.civ@army.mil or Darrin Weaver at darrin.j.weaver.mil@army.mil for further details and to ensure compliance with the submission requirements outlined in the Request for Quote (RFQ) W911YN25QA06.

    Files
    Title
    Posted
    Combined Synopsis Solicitation YR 2-116 FA 26 OCT 2025.pdf
    This document is a Request for Quote (RFQ) for lodging and catering services to support the Yellow Ribbon Pre-Deployment Event for the 1-116 FA, scheduled for October 25-26, 2025. The RFQ, identified as W911YN25QA06, is designed specifically for small businesses and follows federal acquisition guidelines. The contractor is responsible for securing 38 lodging rooms on October 25 and 12 on October 26, along with catering services for 380 guests. All services must comply with the attached Performance Work Statement and be coordinated with the designated Government Points of Contact. The bidding process requires submission of a detailed quote formatted according to specific line items and regulations, including compliance with various FAR clauses. The awarding process prioritizes cost-effectiveness while ensuring adherence to performance standards, with evaluations based on pricing, past performance, and compliance with regulations governing small businesses. The contractor must utilize electronic invoicing via the WAWF system for payment processes. This RFQ underscores the government’s ongoing commitment to engaging small businesses and ensuring compliance with statutory mandates while delivering essential logistical support for military events.
    PWS 26OCT25 2-116 FA catering and lodging.pdf
    The Florida Army National Guard (FLARNG) is organizing multiple Yellow Ribbon Events in Fiscal Year 2026 for Soldiers and their families transitioning to and from deployments. The primary objective detailed in this document is to define lodging and catering requirements for an event on October 26, 2025, in Lakeland, accommodating 380 attendees. Lodging must be secured within 10 miles of the Bonnet Springs Park Event Center, providing 38 rooms for October 25 and 12 for October 26. ADA compliance, non-smoking policies, and accommodations without credit card requirements for incidentals are imperative. Catering services are mandated to offer a hot breakfast buffet for the attendees, served from 7 AM to 9 AM on the event day, including options that cater to common dietary restrictions. The catering must avoid fast food and provide proper service ware. Selected caterers must have prior experience with the Bonnet Springs Event Center. The on-site representatives will ensure compliance with all requirements throughout the event, maintaining a smooth experience for attendees. This document outlines logistical needs to facilitate the Yellow Ribbon Program's mission of supporting military families during deployment transitions.
    Lifecycle
    Title
    Type
    Yellow Ribbon for 2-116 FA 26 OCT 2025
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    Combined Synopsis/Solicitation
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