Army Protocol Event Management Software
ID: PANAPG25P0000012885Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APGABERDEEN PROVING GROU, MD, 21005-5001, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/0fe75fb19b934c179ef584b15dbd7576/view
Timeline
    Description

    The Department of the Army is seeking qualified vendors to provide event management software to support the management of events hosted by senior leaders. The new software solution is required to replace existing tools, such as the e-invitation platform and Microsoft Access, which will become obsolete by 2025, and must facilitate the creation of invitations, effective RSVP management, and real-time guest attendance updates. This procurement is crucial for ensuring streamlined event management processes while adhering to security protocols and accessibility standards. Interested parties must respond to the Sources Sought Notice by June 24, 2025, with their capabilities and qualifications, and can contact Ryan T. Baker at ryan.t.baker24.civ@army.mil for further information.

    Files
    Title
    Posted
    PANAPG-25-P-0000 012885 - Army Protocol Event Management Software SOW_.docx
    The Army Protocol seeks an event management software solution to enhance the management of events hosted by senior leaders in the Department of the Army. As existing tools like the e-invitation platform and Microsoft Access will become obsolete by 2025, the new software should allow seamless creation of invitations, effective management of RSVPs, and real-time updates on guest attendance. The requested software must feature a comprehensive guest list management system, customizable invitation capabilities, floorplan and seating chart functionalities, and 24/7 customer support. Additional requirements include adherence to security protocols, as outlined by the Defense Information Systems Agency, and accessibility for individuals with disabilities. The delivery of the software must occur within 60 days post-award, with a service agreement preferable for continued support and training. This RFP emphasizes the need for a solution that not only streamlines event management but also complies with Army-specific operational security and information assurance training requirements.
    Sources Sought Event Software.docx
    The document is a Sources Sought Notice issued by the U.S. Army, aimed at identifying potential sources for an event management IT solution for the Army Protocol. This notice serves as a market research tool rather than a formal request for proposals or contracts, encouraging participation from various business categories, especially within the Small Business Community, including HUBZone and Service-Disabled Veteran-Owned Small Businesses. Responses are sought by May 28, 2025, with a focus on the capability of vendors to provide software that can manage, track, and execute events for senior Army leaders. Interested parties must address the extent of meeting specifications, indicate their business type, and demonstrate past performance with relevant projects. Key inquiries include the software's commercial availability, FEDRAMP authorization level, compliance with DISA security guidelines, public accessibility, and adherence to Section 508 for disability accessibility. The expected period of performance for any awarded contracts is estimated for August 2025.
    Sources Sought Event Software 002.docx
    This Sources Sought Notice is issued by the Army to identify potential sources for event management software to support the Department of Army's senior leaders in managing events. It aims to gather information about the capabilities and qualifications of interested vendors, particularly encouraging small businesses and disadvantaged categories such as HUBZones, SDVOSBs, and WOSBs to participate. The solicitation, designated PANAPG-25-P-0000 012885, is not a binding agreement but serves market research purposes. Interested parties must respond via email by June 19, 2025, with information on their ability to meet specifications, business classification, experience, and responses to specific questions regarding software compliance and accessibility. The expected period of performance begins in August 2025, with contract performance taking place at the Army’s Pentagon office. This effort demonstrates the Army's commitment to ensuring competitive procurement while prioritizing engagement with small and diverse businesses in fulfilling government needs.
    Lifecycle
    Title
    Type
    Army Protocol Event Management Software
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