4th Qtr FY 25 Food Bids - DAIRY & EGG
ID: 15B12225Q00000016Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI MCDOWELLWELCH, WV, 24801, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

DAIRY FOODS AND EGGS (8910)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/3d5093b5268346b4a91b504da7c3912e/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons, is seeking bids for a contract to supply dairy and egg products to the Federal Correctional Institution (FCI) McDowell in Welch, West Virginia. The procurement aims to secure essential food supplies, with a focus on various dairy items including pasteurized nonfat milk, low-fat cottage cheese, and reduced-fat sour cream, to be delivered weekly from July 1, 2025, to September 30, 2025. This opportunity is set aside for small businesses, encouraging participation from HubZone, service-disabled veteran-owned, and women-owned entities, with bids due by 4:00 PM EST on May 28, 2025. Interested vendors should direct inquiries to Joe Riffe at jriffe@bop.gov or Jermaine Jackson at j1jackson@bop.gov.

    Point(s) of Contact
    Joe Riffe
    (304) 436-7386
    jriffe@bop.gov
    Jermaine Jackson
    (304) 436-7390
    j1jackson@bop.gov
    Files
    Title
    Posted
    4th Qtr FY 25 Dairy and Egg RFQ.pdf
    The document is a federal solicitation (number 15B12225Q00000016) issued by the Federal Bureau of Prisons seeking bids for a dairy and egg food supply contract to be delivered to FCI McDowell, West Virginia, by May 28, 2025. The solicitation is set aside for small businesses, specifically encouraging participation from HubZone, service-disabled veteran-owned, and women-owned small businesses, with a size standard of 100 employees or less. It outlines the bidding process, eligibility criteria for contractors, and contract clauses that must be adhered to, including compliance with federal acquisition regulations. The evaluation for contract awards will consider price, technical capability, and past performance. It emphasizes fair labor practices, legal compliance, and the importance of utilizing small business concerns in government contracting. This solicitation reflects the government’s initiative to support small businesses while fulfilling its operational needs. The document includes necessary forms, clauses, and certification requirements that bidders must complete to participate in the process.
    DAIRY and EGG Abstract 4th Qtr FY 25.pdf
    The document is a Request for Quote (RFQ) from FCI McDowell in Welch, WV, which outlines the procurement of various dairy products. The evaluation criteria for bids focus on past performance, socio-economic status, pricing, and delivery schedules, with significant weight on past performance and delivery timelines. Bidders are required to provide calculations for quantities that differ from the specified case counts to ensure accurate pricing assessment. Additionally, all dairy contracts will be awarded to a single vendor based on historical practices and overall pricing efficiency. Specific items sought include pasteurized nonfat milk in ½ pint containers (250,000 units), low-fat cottage cheese in specified sizes (350 containers), and reduced-fat sour cream (15 containers). This RFQ aims to source essential dairy products efficiently while adhering to strict evaluation criteria for vendor selection.
    Dairy and Egg Letter 4th Qtr FY 25.doc
    The U.S. Department of Justice, specifically the Federal Bureau of Prisons, has issued a Request for Quotation (RFQ) (reference number 15B12225Q00000016) for dairy and egg products to be delivered to the Federal Correctional Institution (FCI) McDowell in Welch, West Virginia. Offers must be submitted by 4:00 PM EST on May 28, 2025, with products having a shelf life of 90 days upon delivery. Offerors are required to complete necessary compliance certifications and provide specified documentation, including the Standard Form 1449. The government intends to award the contract based on the lowest responsive bid and expects adherence to delivery specifications outlined in the RFQ. Deliveries will occur weekly from July 1, 2025, to September 30, 2025. Interested parties can submit bids by fax or email, and any deviations from the solicitation requirements may result in bid rejection. The RFQ reflects the government's adherence to procurement regulations while ensuring necessary food supplies for correctional facilities.
    Food Delivery Schedule 4th Qtr FY 25.docx
    The FCI McDowell Food Service document outlines the delivery schedule for subsistence items for the 4th quarter of FY 25, with a firm deadline of July 1, 2025. Deliveries are accepted Monday through Friday from 7:30 a.m. to 2:30 p.m., excluding federal holidays and weekends. All deliveries must adhere to strict quality and temperature standards, with non-frozen perishable items maintained between 34°F to 40°F and frozen items at or below 0°F. Detailed conditions are provided regarding product refusal for non-compliance, including specific handling of Certified Religious Diet items. Vendors failing to meet these standards risk exclusion from future bids. Additionally, items may be conditionally received pending inspection, with non-compliant products requiring prompt pickup or disposal at the vendor's expense. This document serves as a critical guideline within federal procurement processes, emphasizing compliance and quality assurance in food service delivery.
    Lifecycle
    Title
    Type
    4th Qtr FY 25 Food Bids - DAIRY & EGG
    Currently viewing
    Combined Synopsis/Solicitation
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