Inspection, testing, maintenance, and repair services for the medical air, medical gas, and medical vacuum systems.
ID: IHS1502885Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/e8e91d4a4cae4872aef66f62d8cb7987/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for the WRSU Medical Gas Service at the Whiteriver Indian Health Service Hospital Complex in Arizona. The contractor will be responsible for the inspection, testing, maintenance, and repair of medical air, gas, and vacuum systems, ensuring compliance with NFPA standards and The Joint Commission requirements. This service is critical for maintaining the operational integrity of medical gas systems, which are essential for patient care and safety in healthcare facilities. Proposals are due by January 10, 2025, and interested parties should contact Kerri Gilmore at Kerri.Gilmore@ihs.gov for further information. The contract is set aside for small businesses, and compliance with wage determinations under the Service Contract Act is required.

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    A. RFQ IHS1502885 WRSU MEDICAL GAS SERVICE Amendment 1.pdf
    The document is a Request for Quote (RFQ) numbered IHS1502885 from the Indian Health Service, seeking proposals for medical gas service repairs and maintenance. The RFQ encompasses a Base Year and four Option Years, adhering to federal acquisition regulations. Proposals must be submitted by January 10, 2025, with specific company and pricing information required. The RFQ is a total Small Business Set-Aside, and bidders must be registered with the System for Award Management (SAM) to qualify for the contract. Questions can be directed to the contact person provided, and all proposals must be presented on an all-or-none basis. The requirement includes filling in a pricing schedule for each contract year. This RFQ showcases the government's procurement process for essential health services, emphasizing regulatory compliance, eligibility criteria, and transparency in submission procedures.
    Attachement 1 - RFQ IHS1502885 SOW WRSU MedGas Service.pdf
    The RFQ IHS1502885 details the specifications for contracted medical gas services at the Whiteriver Indian Health Service Hospital in Arizona. The contractor is responsible for inspecting, testing, maintaining, and repairing the hospital's medical air, medical gas, and vacuum systems, ensuring compliance with NFPA standards and The Joint Commission requirements. The document outlines the need for annual inspections and repairs, with the contractor required to submit prescribed maintenance documentation prior to work commencement. Key tasks include performing preventative maintenance, ensuring all repairs receive prior approval from the Contracting Officer's Representative, and using certified personnel for inspections and maintenance. The contractor must provide necessary materials and adhere to safety precautions and applicable regulations. This RFQ reflects the federal government's commitment to maintain high healthcare standards through diligent oversight of critical infrastructure in Indian Health Services.
    Attachment 2 - RFQ IHS1502885 WRSU MedGas Service Fee Schedule.pdf
    The RFQ IHS1502885 outlines the fee schedule for medical gas systems and components necessary for a healthcare facility, detailing various equipment and their specifications. It includes a range of items such as medical air systems, vacuum systems, bulk oxygen storage tanks, dental monitoring systems, and alarm panels, all primarily manufactured by Beacon Medaes and Accutron, with data on quantities, models, years, and serial numbers provided. The document emphasizes essential elements like zone valves, terminals, and emergency oxygen supply connections, highlighting the complexity and requirements of medical gas delivery systems in hospital settings. The inclusion of pricing placeholders indicates the anticipation of cost proposals tied to specific project demands. This document aligns with government RFPs and grants aimed at ensuring healthcare facilities maintain high standards for medical gas systems, crucial for patient care and safety standards within federal and state regulatory frameworks.
    Attachment 3 - RFQ IHS1502885 Wage Determination.pdf
    The document is a wage determination under the Service Contract Act by the U.S. Department of Labor, detailing required minimum wage rates and fringe benefits for various occupations in Maricopa and Pinal Counties, Arizona. It specifies wage rates based on recent executive orders, emphasizing that contracts awarded or renewed after January 30, 2022, require a minimum wage of $17.20 per hour, while earlier contracts maintain a rate of $12.90 per hour. The determination outlines a comprehensive list of occupation codes with corresponding wages, specifying additional benefits requirements such as health and welfare contributions and paid leave under Executive Order 13706. The document also emphasizes compliance with paid sick leave regulations and specifies additional guidelines concerning uniform allowance, hazardous pay differentials, and the classification of unlisted occupations. The conformance process for additional classifications not listed in the wage determination is clearly detailed, establishing a protocol for contractors to follow when seeking approval for new classifications or wage rates. This determination serves as an essential tool for contractors participating in federal contracts, ensuring adherence to federal labor standards and the protection of workers' rights.
    Attachment 4 - RFQ IHS1502885 WRSU Medical Gas Clauses and Provisions.pdf
    The document serves as the Request for Quotation (RFQ) IHS1502885 for WRSU Medical Gas Service, delineating various clauses, provisions, and conditions pertinent to the contract. It mandates electronic submission of invoice payment requests via the Department of Treasury Invoice Processing Platform, outlining specific definitions and procedures. The document includes a comprehensive listing of clauses from the Department of Health and Human Services Acquisition Regulation and the Federal Acquisition Regulation, addressing issues such as anti-lobbying, safety, privacy, equal employment opportunity, and various compliance requirements associated with federal contracting. Moreover, it highlights significant evaluation factors for contractor offers, prioritizing past performance and technical capabilities alongside price considerations. The RFQ establishes that the U.S. Department of Health and Human Services is tax-exempt under certain state regulations, underscoring the legal context of the procurement. Overall, this RFQ is crucial for ensuring that qualified contractors understand their obligations and the extensive regulatory framework governing the medical gas service contract.
    IEE Representation Form.pdf
    The Indian Health Service's solicitation under the Buy Indian Act facilitates contracting with Indian Economic Enterprises (IEEs). To qualify, offerors must self-certify that they meet the definition of an IEE throughout the proposal, award, and contract performance phases. Any change in eligibility must be promptly communicated to the Contracting Officer. Furthermore, offerors must be registered with the System of Award Management (SAM). Misrepresentation during the proposal process constitutes a legal violation, exposing individuals to penalties under federal law. The document includes a representation section for offerors to declare their compliance with the IEE requirements, specifying ownership and registration details. This solicitation aims to ensure that contracting opportunities support Indian-owned businesses and adhere to federal guidelines for economic participation.
    IHS1502885 Sources Sought.pdf
    This Sources Sought Notice aims to solicit interest from businesses capable of providing inspection, testing, maintenance, and repair services for medical air, medical gas, and medical vacuum systems at the Whiteriver Indian Health Service Hospital in Arizona. The notice falls under NAICS Code 811210, which pertains to medical and surgical equipment repair and maintenance services. The Indian Health Service (IHS) emphasizes adherence to the Buy Indian Act, prioritizing acquisitions from Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE). Interested parties must submit a written response including company information, a capability statement, and proof of IEE or ISBEE status. The goal is to determine if there is sufficient market interest from IEEs to proceed with the procurement process. Additionally, responders must complete the IHS Indian Economic Enterprise Representation form to self-certify their eligibility. This notice is part of market research to ensure compliance with legal requirements while supporting economic opportunities for Indian-run businesses.
    IHS1502885 Sources Sought (Updated).pdf
    This Sources Sought Notice is issued by the Indian Health Service (IHS) to gather market research for inspection, testing, maintenance, and repair services for medical air, gas, and vacuum systems at the Whiteriver Indian Health Service Hospital in Arizona. The notice, classified under NAICS code 811210, is not a request for quotes but aims to ensure compliance with the Buy Indian Act by focusing on Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs). Interested firms must confirm their qualifications, including business type, DUNS number, and a capability statement detailing their ability to fulfill the requirements. Additionally, respondents must self-certify their IEE status and identify their affiliated Federally Recognized Indian Tribe or Alaska Native Corporation. This notice highlights the IHS's commitment to sourcing from Indian-owned businesses and conducting market research to anticipate vendor interest and determine a set-aside for Indian enterprises, fostering economic development within the Indigenous community.
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