Preventive Maintenance Services on Government-Owned Draeger Anesthesia Devices
ID: HT941024Q0002Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE HEALTH AGENCY (DHA)DEFENSE HEALTH AGENCYFALLS CHURCH, VA, 22042, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/8a3c87f7ed784b979d461a926a486487/view
Timeline
    Description

    The Department of Defense, through the Defense Health Agency (DHA), is seeking qualified contractors to provide preventive maintenance services for government-owned Draeger anesthesia devices at the Naval Medical Center in San Diego, California. The procurement involves a non-personal services contract that requires contractors to ensure the operational readiness and reliability of critical anesthesia equipment, including Draeger Apollo Anesthesia Machines, FABIUS MRI units, and VAPOR 2000 devices, with maintenance scheduled at least twice annually to achieve a 95% uptime rate. Interested contractors must submit detailed quotations demonstrating their technical capabilities and past performance by the specified deadlines, with evaluations prioritizing past performance over pricing. For further inquiries, interested parties can contact Danielle M Zulfer at danielle.m.zulfer.civ@health.mil or Elliott Penetrante at elliott.g.penetrante.civ@health.mil.

    Files
    Title
    Posted
    Appendix A -- Draeger Anesthesia Units.docx
    This document outlines a detailed list of anesthesia units manufactured by Draeger Medical Inc., specifying model numbers, serial numbers, and customer information categorized by various clinical applications. The document includes anesthesia units and vaporizers intended for different surgical and clinical settings, notably for anesthesiology and oral maxillofacial surgery. Each entry contains identifiers such as 'Mfr. Serial No.' and 'Customer Id,' linked to the respective customer name and usage context. The accumulation of these medical devices suggests a focused effort towards equipping healthcare facilities with advanced anesthesia solutions. The structure appears systematic, with a comprehensive cataloging approach intended for the procurement and management of medical equipment under governmental RFPs or grants. The organized presentation supports easy reference and understanding of the inventory, essential for federal or state agencies in overseeing medical supply provisions, enhancing operational efficiencies in healthcare systems.
    Attachment I -- Performance Work Statement.docx
    The Department of Defense's Defense Health Agency has issued a Performance Work Statement (PWS) for a non-personal services contract focused on providing preventive maintenance for Draeger Anesthesia devices at Naval Medical Center San Diego. The contractor is required to employ qualified engineers and technicians to perform maintenance according to OEM specifications, ensuring compliance with federal, state, and local laws. The contract emphasizes an uptime rate of 95% for equipment and mandates that preventive maintenance occurs at least twice annually. Key tasks include calibration, software updates, and routine assessments to prevent corrective maintenance. Specific reporting and communication protocols are outlined, including timely notifications for equipment issues. The contractor must also comply with cybersecurity regulations and ensure proper security clearances for personnel. The scope covers a transition-in period starting in August 2024 and extends for one year post-award. Overall, this PWS outlines a comprehensive plan aimed at ensuring the operational readiness and reliability of critical anesthesiology equipment in a military medical setting.
    Attachment II -- Past Performance Questionnaire.docx
    The Past Performance Questionnaire (PPQ) is a document from the Defense Health Agency (DHA) intended for evaluating an Offeror's past performance for a government contract. It requires detailed input about the Offeror's previous projects, specifically focusing on their relationship with clients, management of subcontractors, quality of work, adherence to schedules, and compliance with safety and labor standards. Evaluators are asked to assign ratings—Exceptional, Very Good, Satisfactory, Marginal, Unacceptable, or Not Applicable—without modification. The questionnaire includes specific inquiries about the Offeror's ability to manage contracts, retain qualified staff, control costs, and meet documentation deadlines. It also addresses whether the Offeror has faced any performance-related penalties and the overall satisfaction of the customer with the end product. The purpose of the PPQ is to gather objective feedback to inform contract awards and ensure that contractors are capable of fulfilling government requirements effectively. Completed evaluations should be returned to the DHA by a specified deadline.
    Attachment III -- Quote Sheet.xlsx
    The document presents the quote sheet for RFP HT941024Q0002, detailing services and maintenance for various anesthesia and MRI machines at the Naval Medical Center San Diego (NMCSD) over three periods: the base year and two option years. Each section specifies the number of units and associated services, including Draeger Apollo Anesthesia Machines, FABIUS MRI, and VAPOR 2000 models, which require routine maintenance according to specified performance standards. The base period spans from September 19, 2024, to September 18, 2025, with identical service requirements outlined for each option period, extending through September 18, 2027. The document emphasizes standardized maintenance practices essential for medical equipment reliability. This structured approach aligns with federal procurement processes, aimed at ensuring consistent service delivery and compliance with healthcare standards, reflecting the government's commitment to maintaining high operational readiness in medical facilities.
    Combined Synopsis Solicitation -- Draeger Anesthesia.pdf
    The document is a solicitation for preventive maintenance services on government-owned Draeger anesthesia devices by the Defense Health Agency (DHA). The Request for Quote (RFQ) HT941024Q0002 seeks qualified contractors to provide non-personal services, with the opportunity for full and open competition. The acquisition is structured into multiple contract line item numbers (CLINs), which include services for Draeger Apollo Anesthesia Machines, FABIUS MRI units, and VAPOR 2000 devices, with specified quantities and locations at Naval Medical Readiness Training Command in San Diego, CA, covering periods from September 2024 to September 2027. Contractors are instructed to submit detailed quotations demonstrating technical capabilities, relevant past performance, and pricing structure by the defined deadlines. The evaluation will prioritize past performance over price, emphasizing the importance of compliance with the performance work statement. The document also outlines regulatory requirements, including identification protocols via the Defense Biometric Identification System (DBIDS) for contractors seeking access to military installations. Overall, the RFQ serves to ensure effective maintenance of critical anesthesia equipment while adhering to federal procurement guidelines and fostering competition among qualified service providers.
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    Preventive Maintenance Services on Government-Owned Draeger Anesthesia Devices
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