Z1DA--PN: 568-24-110, Construction - Replace Motor Pool Fuel System (FM) - TBD
ID: 36C26324R0095Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINTENANCE OF HOSPITALS AND INFIRMARIES (Z1DA)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/aa69531a11a24001a1496e04c84c9239/view
Timeline
    Description

    The Department of Veterans Affairs (VA) has issued a federal contract solicitation, Z1DA--PN: 568-24-110, which has been canceled due to project funding limitations. The contract aimed to replace the motor pool fuel system at the Fort Meade VA Medical Center in South Dakota. Offerors were expected to provide a comprehensive solution involving the removal of the existing fuel system and the installation of new components.

    The VA sought a vendor to enhance the fuel monitoring system, emphasizing accuracy, compliance, and a swift 90-day project completion. The scope included removing old consoles, software, and probes, and replacing them with advanced technology, while adhering to VA guidelines and safety standards.

    Eligible bidders were expected to be Service-Disabled Veteran-Owned Small Businesses, conforming to the NAICS code 238290. The VA prioritized factors such as construction wage rates, affirmative action, and Buy American requirements in the evaluation of applications.

    Two key documents focused on safety and health requirements, outlining the need for a competent Site Safety and Health Officer and detailed accident prevention plans. The safety protocols were vital for managing complex construction work and ensuring the project's secure execution.

    The procurement process also involved gathering current wage rates for various employee classifications, ensuring fair and market-reflective rates. Bidders were required to submit proposals with technical specifications and pricing details within a specified timeline.

    Notably, a crucial aspect of the solicitation was the certification of compliance with subcontracting limitations, directing work toward veteran-owned businesses. This certification was to be submitted along with the proposals, serving as a key eligibility criterion.

    Interested parties should have acknowledged the receipt of the cancellation amendment by the specified date, which was effective on May 13, 2024.

    For clarification or further information, bidders could contact the primary contact named Michael J Wicht, Contract Specialist, at Michael.Wicht@va.gov.

    Point(s) of Contact
    Michael J. WichtContracting Specialist
    (402) 996-3630
    michael.wicht@va.gov
    Files
    Title
    Posted
    36C26324R0095_1.docx
    The Department of Veterans Affairs is seeking a contractor to update and repair the Fuel System at the VA Black Hills Healthcare System in Fort Meade, South Dakota. The project is estimated to cost between $25,000 and $100,000 and is set aside for service-disabled veteran-owned small businesses. The solicitation will be posted on SAM.gov on May 13, 2024, with proposals due on June 10, 2024.
    36C26324R0095.docx
    The Department of Veterans Affairs seeks bids for a construction project to replace the motor pool fuel system at the Fort Meade VA Medical Center in South Dakota. The work involves removing the existing fuel system and installing new components, including a computer console, software, probes, and communication cables. Bidders are expected to provide materials, labor, and supervision, ensuring compliance with VA codes and specifications. The project has a 90-day performance period, with work commencing upon receipt of the notice to proceed. This procurement is reserved for Service-Disabled Veteran-Owned Small Businesses, falling under the NAICS code 238290 with a $22 million small business size standard. Critical dates include a question deadline on May 20, 2024, and a proposal submission deadline on June 10, 2024. Evaluations will prioritize factors such as construction wage rates, affirmative action, and Buy American requirements.
    36C26324R0095 0001.docx
    The Department of Veterans Affairs issues a cancellation amendment for the solicitation of a contract (36C26324R0095) due to insufficient project funding. The original solicitation, VA-VHA-RPOC-2024-001, sought a contractor to provide services for a period of five years, with the possibility of extension. The contracting officer, Michael W. Freeman, emphasizes the need for offerors to acknowledge receipt of this amendment and carefully review the changes. The amendment's primary purpose is to notify bidders of the solicitation's cancellation, which is attributed to financial constraints, and contractors are not required to submit new offers. This information is reinforced in the attached document, titled "S06 Amendment Cancellation."
    S02 Final SOW - 3pp.pdf
    The primary objective of this procurement is to replace the existing Fuel Monitoring System at the Fort Meade VA Health Care System with an upgraded system that enhances fuel level monitoring, leak detection, and data storage capabilities. The scope entails removing the old system and installing new computer consoles, software, printers, and various sensors and alarms for three fuel tanks. The work requires adhering to VA design guides, NFPA regulations, and historic preservation standards. The chosen vendor will provide the necessary equipment and labor while ensuring accuracy and compliance with manufacturer specifications. They must also arrange a project kick-off meeting and adhere to records management obligations. This project is scheduled to commence upon issuing the notice to proceed and must be completed within 90 calendar days. The VA seeks a vendor capable of providing a comprehensive solution that meets the specified technical requirements and delivers high-quality results within the stipulated timeline.
    S02 General and Safety Specifications - 46pp.pdf
    The procurement objective of this RFP involves upgrading the TOM system and related general construction work at a medical center. The contract requires the demolition of existing structures and the preparation of the site for new building operations. The main focus is on constructing specialized temporary buildings and utility adjustments, ensuring compliance with safety and security procedures. The RFP outlines detailed safety requirements, including personal protective equipment and accident prevention plans, along with specific instructions for managing mishaps and high-risk activities like crane operations, excavations, and fall protection. It also emphasizes the need for regular safety inspections and training, particularly for operating specialized equipment. Contractors will be responsible for providing a minimum of one full-time Site Safety and Health Officer (SSHO) and specialized Competent Persons for high-risk tasks. The SSHO must have specific qualifications, including a safety-related degree or certified safety professional status, and will oversee the implementation of the safety program and government-approved plans. Key dates include the pre-construction conference and safety briefing, which must occur before work begins, with safety meetings to be conducted regularly throughout the project's duration. The evaluation of proposals will likely prioritize contractors with robust safety programs and experienced personnel, especially in managing complex medical facility construction, to ensure the project's smooth and secure execution.
    S02 Limitations of Subcontracting Cert of Compliance - 2 pp.pdf
    The procurement objective relates to the certification of compliance with subcontracting limitations for services and construction contracts. The focus is on ensuring that, if awarded, the contractor adheres to specific percentage limits for subcontracting out work to firms that are not VIP-listed SDVOSBs or VOSBs. This certification is a crucial aspect of the solicitation process, as it encourages compliance with veteran-focused contracting goals. Offerors must submit this certification along with their proposals, or they will be deemed ineligible. This file's emphasis on subcontracting restrictions reflects the government's aim to direct work toward veteran-owned small businesses while providing clarity on the specific limits for services, general construction, and special trade construction contracts.
    S02 Pictures of Fuel components - 4pp.pdf
    The procurement objective relates to upgrading or maintaining fuel dispensing units at a government vehicle service center. The focus is on acquiring advanced fuel pump technology, presumably for both diesel and unleaded fuel. The requirements include replacing or retrofitting existing pumps with audible alarms, reset buttons, and displays showing error codes. The pumps should be able to detect and prevent fuel spills, with the ability to silence alarms in case of false positives. The scope of work involves removing old pumps and installing new ones, ensuring integration with the existing fuel delivery system, and providing training on the new equipment. The government entity seeks a turn-key solution, indicating a preference for a fixed-price contract. Vendors must submit proposals with detailed technical specifications and pricing information within 14 days. Evaluations will prioritize the technical capabilities and cost-effectiveness of the proposed solutions.
    S02 Site Map and Utilities - 2pp.pdf
    The government seeks to procure replacement fuel tanks and associated infrastructure for Fort Meade, South Dakota. The primary objective is to install three fuel tanks: a 15,000-gallon Tank #4, a 2,000-gallon Tank #5 for gasoline, and a 550-gallon Tank #6 for diesel. These tanks come with locking mechanisms and alarm systems for overfill and low-level fuel situations. The path of the fuel lines and electrical conduits, along with detailed connection points, are specified. To ensure safety, the plans include detailed drawings for concrete padding, manhole covers, and island construction around the tanks. The electrical work involves wiring for alarms, control panels, and lighting. The entire system must adhere to safety standards for hazardous locations. This project requires precise coordination with multiple building structures and existing infrastructure on the base. Key dates and project timelines are not explicitly mentioned in the files. However, the drawing is dated 7-8-93, indicating the procurement's initiation around that period.
    S02 TMS 20939 VA Privacy Training - 3pp.pdf
    The Department of Veterans Affairs seeks to procure privacy training services for its personnel who do not have access to sensitive VA computer systems or direct access to protected health information. This training is crucial to ensure compliance with privacy and confidentiality statutes. The objective is to train employees on safeguarding VA sensitive information, which could be inadvertently accessed or overheard. Trainings will outline the employees' roles and responsibilities in handling such information. Incidental disclosures must be understood, and safeguards against unauthorized access or discussion of sensitive information are emphasized. The content of the training modules is detailed, focusing on laws, regulations, and rules governing privacy, as well as penalties for violations. This training program is a critical component of the VA's information security strategy, aiming to educate and empower employees to protect veteran's confidential information.
    S02 Wage Rate Det. Meade County SD - 7pp.pdf
    The file contains information on the government's plans to procure updated wage rates for various classifications of employees. The primary objective is to gather current and accurate wage data to implement fair and market-reflective rates. These rates are derived from both union and non-union sources and are identified using specific coding systems. The survey-based approach helps determine the prevailing rates for different classifications, with the data remaining effective until a new survey is conducted. The file also outlines a process for appealing wage determinations, indicating an initial decision has been made. The focus is on ensuring transparent and informed decisions in the collective bargaining agreement, with potential appeals considered on specified grounds.
    S06 Amendment Cancellation 36C26324R0095 0001_Signed.pdf
    The Department of Veterans Affairs issues a notice to all offerors/bidders. The solicitation number 36C26324R0095 is canceled due to project funding limitations. The amendment is effective on May 13, 2024, and offerors must acknowledge the receipt of this amendment by the specified date. This information is conveyed through official channels and requires acknowledgment from the contractors.
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