80 FTW Duty Desk Radio Desksets
ID: FA302025Q0023Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3020 82 CONS LGCSHEPPARD AFB, TX, 76311-2743, USA

NAICS

Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing (334220)

PSC

TELEPHONE AND TELEGRAPH EQUIPMENT (5805)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/30d4706eca4b4bcdb8344a9a6c4b75a6/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking quotes for the procurement of Gai-Tronics IPE-2500A-MLS Desksets and Gai-Tronics ITA-2000A Tone Remotes, essential for ground-to-air radio communications at Sheppard Air Force Base in Texas. This procurement is a total small business set-aside, emphasizing the need for reliable communication equipment that has been validated by the Air Force Flight Standards Agency and previously deployed successfully across various units. Interested vendors must submit their quotes via email by 3:00 PM CST on April 7, 2025, and direct any questions in writing to the primary or alternate contacts listed, with a deadline for inquiries set for April 1, 2025. For further details, interested parties can reach out to Alyssa Cunha at alyssa.cunha@us.af.mil or Marylee Caraballo at marylee.caraballo@us.af.mil.

    Files
    Title
    Posted
    Attachment 1 - Specification Sheet.pdf
    The document outlines two key products from GAI-Tronics designed for critical communication within various sectors such as public safety, utilities, and transportation. The Tone Remote Adapter (Catalog # ITA2000A) features 16-frequency control, operates on analog signals, and is compliant with UL/CSA and FCC regulations. It is versatile for use in police, fire, taxi, and security applications, making it suitable for municipalities and industries. The second product, the IPE2500A-MLS Multi-Line Select Deskset, enhances functionality by enabling tone control of up to four different radio systems. It retains all features of the standard deskset while allowing simultaneous transmissions across multiple lines, further supporting effective communication in emergency and operational scenarios. Both products share similar dimensions and electrical specifications, ensuring compatibility and ease of use. Their broad applications across critical service organizations underscore the importance of reliable communication technology in enhancing public safety and operational efficiency. This document serves as a technical reference for governmental and organizational RFPs, grants, and procurement processes aimed at upgrading communication systems.
    Attachment 2 - Brand Name Justification Letter.pdf
    The memorandum from the Department of the Air Force outlines a justification for sourcing specific brand-name communication equipment—the Gai-Tronics IPE-2500A-MLS Deskset and ITA-2000A Tone Remote— for ground-to-air radio communications. These systems have been approved by the Air Force Flight Standards Agency and Engineering and Technical Services, with prior successful deployment at various units confirming their reliability and effectiveness. The document states that there have been efforts to obtain competition; however, no alternatives are cited as viable due to the unique requirements of the Air Force. The extensive market research indicates that these systems are accessible through multiple vendors and are well-supported by developed technical maintenance data. The memorandum concludes with endorsements from the commanding officers confirming the accuracy and necessity of the equipment. This summary encapsulates the document's strategic purpose within the larger context of federal procurement processes, emphasizing compliance with standards for operational communications and fostering readiness for Air Force missions.
    Attachment 3 - Solicitation Provisions and Contract Clauses.pdf
    The document FA302025Q0023 comprises essential clauses and provisions related to government procurement, specifically addressing various regulatory requirements, compliance protocols, and payment instructions relevant to federal contracting. It incorporates significant clauses from the Defense Federal Acquisition Regulation Supplement (DFARS) pertaining to the compensation of former Department of Defense (DoD) officials, prohibition on certain telecommunications services, standards for unique item identification, and detailed instructions for electronic payment submissions through the Wide Area Workflow (WAWF). The clauses include stipulations regarding the acquisition of defense telecommunications equipment, environmental compliance, and representations concerning business operations with sanctioned regimes. Key components also encompass guidelines for electronic submissions of payment requests in WAWF, ensuring that contractors meet specific requirements regarding payment documentation and supplier performance. This document outlines the legal framework and compliance requirements that bidders must adhere to when responding to federal requests for proposals (RFPs) or contracts. Overall, the document serves a dual purpose: to guide contractors through compliance requirements and to set clear expectations for the quality and accountability necessary in fulfilling federal contracts, reflecting the government's commitment to transparency and oversight in procurement practices.
    Combo Synopsis Solicitation - FA302025Q0023.pdf
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    80 FTW Duty Desk Radio Desksets
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    Combined Synopsis/Solicitation
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