U.S. Consulate Merida - VRF Equipment Preventive Maintenance Services
ID: 19MX5225Q0012Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE MERIDAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/ca52ac6fe8c34c7a8ee3d9a49131ccb7/view
Timeline
    Description

    The U.S. Department of State, through the American Consulate in Merida, is soliciting quotations for preventive maintenance services on its Variable Refrigerant Flow (VRF) equipment, which includes hydronic fan and coil units, split packs, and dry cool systems. The contract will require the selected contractor to perform semiannual and annual maintenance, ensuring all equipment remains in optimal working condition, with a firm fixed price for a one-year term and the possibility of four extensions. This procurement is crucial for maintaining the operational efficiency of HVAC systems at the consulate, emphasizing compliance with federal regulations and security protocols. Interested bidders must submit their quotations electronically by January 17, 2024, and can direct inquiries to Merida Procurement at meridaprocurement@state.gov.

    Point(s) of Contact
    Merida Procurement
    meridaprocurement@state.gov
    Files
    Title
    Posted
    Cover HVAC VRF Units.docx
    The U.S. Consulate General in Merida has issued a Request for Quotations (RFQ) for preventive maintenance services on its variable refrigerant flow (VRF) equipment, including hydronic fan and coil units. Bidders are expected to provide electronically submitted quotations by January 17, 2024, with awards determined based on the lowest-priced technically acceptable offer. The service must be completed within 15 days post-award with delivery no later than 60 days after the purchase order (PO) issuance. Payment will be processed via Electronic Funds Transfer (EFT) upon receipt of services and invoices. Additionally, contractors must be registered in the System for Award Management (SAM) and comply with National Defense Authorization Act (NDAA) requirements. Prospective offerors must adhere strictly to the statement of work specifications to avoid non-payment for unauthorized services. This RFQ emphasizes the U.S. Government's process for securing competitive proposals while maintaining fiscal and operational accountability.
    PMSC HVAC VRFU - Merida 08132024 Approved 08162024.docx
    The U.S. Consulate General in Merida requires a contractor to provide preventive maintenance services for its Variable Refrigerant Flow (VRF) systems, including fan coil units and air conditioning units. The contract will be a firm fixed price, lasting one year with four potential extensions, and payment will be issued in Mexican pesos or USD. Services include semiannual and annual preventive maintenance, as detailed in the attached Statement of Work. Contractors must ensure all equipment is kept in good working condition and provide trained technicians, necessary tools, and materials. Security requirements for personnel and vehicles are stringent, including background checks and vehicle access approvals. The contractor is responsible for all labor, materials, and compliance with safety protocols during maintenance. Deliverables require thorough documentation, including a signed maintenance checklist after each service and reports on system condition. Insurance and liability requirements are also stipulated to protect against potential damages. Overall, the document outlines a comprehensive approach to maintaining critical HVAC systems at the consulate while ensuring adherence to security and operational standards.
    SF1449 Page.pdf
    The document outlines a solicitation for commercial items related to preventive maintenance of HVAC Variable Refrigerant Flow (VRF) units at the American Consulate General in Merida, Mexico. The solicitation number is 19MX5225Q0012, and it was issued on December 27, 2024, with offers due by January 15, 2025. The maintenance services include both semi-annual and annual preventive measures for various fan coil units and dry cool systems, each requiring a total quantity of 54 units. The solicitation is categorized as unrestricted, inviting bids from all businesses, including those that are small or women-owned, among others. Specific details on the submission process, payment, and delivery terms are provided, emphasizing the importance of compliance with federal regulations and the Federal Acquisition Regulation (FAR) clauses referenced in the solicitations. This document is significant as it demonstrates the government's commitment to maintaining operational efficiency in consulate facilities while providing a transparent contracting process for potential service providers. It reflects standard practices within federal agencies for managing contracts for essential services and reinforces the importance of formal procurement processes in government operations.
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    U.S. Consulate Merida - VRF Equipment Preventive Maintenance Services
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