The U.S. Department of State is seeking proposals for the administration of a meal voucher card service for approximately 900 locally employed staff at the U.S. Embassy in Brasilia, Brazil. The contractor will be responsible for providing electronic "MARKET" and "RESTAURANT" cards, managing employee accounts, and ensuring compliance with Brazilian laws and Department of State regulations. This service is crucial for the local compensation plan and must be operational within 30 days of contract award, with a contract structure of indefinite delivery and indefinite quantity (IDIQ) for one base year and four optional years. Proposals are due by January 5, 2026, and interested parties should contact Tracy Musacchio at musacchiotl@state.gov or Paulo Figueira at FigueiraPF@state.gov for further details.

19BR2526R0002 - Mission Brazil LES Meal Voucher Services.pdf

The U.S. Embassy in Brasilia issued RFP 19BR2526R0002 for meal voucher card services for its approximately 900 locally employed staff. The contract is an indefinite delivery, indefinite quantity (IDIQ) type with a one-year base period and four one-year options. Services include providing electronic "MARKET" and "RESTAURANT" cards with a daily value of BRL 11.85, managing employee accounts, and delivering cards. A virtual pre-proposal conference is scheduled for December 9th, 2025, at 3:00 p.m. local time. Proposals are due by January 5th, 2026, and must be submitted electronically in English, adhering to specific file size and format requirements. The U.S. Government aims to award the contract to the responsible company offering the lowest price. Contractors must also register on the SAM Database prior to award.

SF-1449 - 19BR2526R0002.pdf

The U.S. Embassy in Brasília, Brazil, issued solicitation number 19BR2526R0002 on December 01, 2025, for Meal Card Vouchers and Card Management Services. The solicitation, an RFP, has an offer due date of January 05, 2026. The acquisition is unrestricted, and the contract will be administered by the GSO Procurement Office at the U.S. Embassy Brasília. The purpose is to procure meal card vouchers and associated management services. Contractors are required to submit their offers by the specified date, and the award will be based on the terms and conditions outlined in the document, including FAR clauses 52.212-1 and 52.212-4.

The U.S. Mission in Brazil requires the administration of the meal voucher program as part of the local compensation plan for approximately 900 locally employed staff. This program shall be effective within 30 days of the contract award, or on the earliest payroll date possible post award.  
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Brasilia, Brazil will launch the solicitation on the SAM.gov website when it is available.  
The anticipated performance period is for one (1) base year, with four (4) one-year option periods, if exercised by the Government. All responsible sources may submit a quotation which will be considered.  
The Government intends to award a contract resulting from this solicitation to the lowest priced technically acceptable offeror who is a responsible contractor. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.  
Pursuant to FAR 4.203-1 (d), the Contracting Officer has determined that it is practicable for offerors to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to award. Therefore, prospective offerors are encouraged to complete the SAM registration process in a timely manner to meet the deadline of SAM registration prior to award.

Meal Vouchers Cards service for the U.S. Embassy Brasilia, Brazil

The U.S. Mission in Brazil requires the administration of the meal voucher program as part of the local compensation plan for approximately 900 locally employed staff. This program shall be effective within 30 days of the contract award, or on the earliest payroll date possible post award.  
The Contractor shall consider all the planning, programming, administration and management necessary to ensure that services described hereafter are conducted in accordance with the applicable Brazilian laws and Department of State regulations. The Contractor shall perform all related support functions such as but not limited to the supply, the issuance of meal voucher cards (Market and Restaurant cards), quality control, financial oversight and maintenance of complete records and files. The meal voucher program shall be set up in advance for a starting date within 30 days of contract award, or on the earliest payroll date possible post award.  
  
The Contractor shall provide the meal vouchers (Market and Restaurant cards) in the form of electronic meal cards for locally employed staff. They shall be valid in Brazil 24 hours per day and 7 days per week including holidays.

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