Request for Proposal-FEMA Medical Services
ID: 70FA5025R00000003Type: Combined Synopsis/Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL EMERGENCY MANAGEMENT AGENCYNATIONAL CONTINUITY SECTION(CON50)BERRYVILLE, VA, 22611, USA

NAICS

Offices of Physicians (except Mental Health Specialists) (621111)

PSC

MEDICAL- GENERAL HEALTH CARE (Q201)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c2fd45336c6749b491422010bddbc93b/view
Timeline
    Description

    The Department of Homeland Security, through the Federal Emergency Management Agency (FEMA), is seeking proposals for medical services to operate two on-site health units in Bluemont, Virginia. The contract will span a base period of 12 months starting around March 1, 2025, with the option for four additional 12-month periods, and is designated as a firm-fixed-price/time and materials hybrid specifically for small businesses under NAICS code 621111. This procurement is critical for ensuring medical service readiness at the Mount Weather Emergency Operations Center, emphasizing the need for licensed medical professionals and compliance with stringent security protocols, including a requirement for Top Secret Facility clearance for personnel. Interested parties must submit proposals by November 25, 2024, and direct any inquiries to Kevin Hennigan at FEMA-NCCS-ACQ@fema.dhs.gov.

    Point(s) of Contact
    Kevin Hennigan
    FEMA-NCCS-ACQ@fema.dhs.gov
    Files
    Title
    Posted
    70FA5025R00000003_Med Srvcs FY25_Solicitation_Final 11.14.24.pdf
    The document outlines a contract awarded by the Federal Emergency Management Agency (FEMA) for providing medical services at the Mount Weather Emergency Operations Center, effective around March 1, 2025, for a base period of 12 months, with four optional 12-month extensions. It stipulates that the contract is a firm-fixed-price/time and materials hybrid, designated exclusively for small businesses under NAICS code 621111. Proposal submissions must adhere to specified deadlines, including proposal information due by November 25, 2024. Additionally, it specifies that government funding is contingent upon availability, with detailed clauses on contract administration, contractor responsibilities, safety protocols, and insurance requirements that must be established before work begins. The document emphasizes contractor compliance with government security and training protocols at the facility, particularly regarding handling controlled unclassified information and ensuring employee access is secured through background checks. Overall, this contract reflects FEMA's commitment to maintaining adequate medical service readiness while outlining specific requirements necessary for contractor participation, focusing on safety, accountability, and regulatory compliance in a government context.
    MWEOC Area A Access Form_Med Srvcs SV.pdf
    The FEMA Form FF-900-FY-21-100 is a Facility Access Request designed for individuals seeking entry into FEMA-controlled facilities, including the Mount Weather Emergency Operations Center (MWEOC). This form collects essential personal information for security purposes, adhering to the Privacy Act and related regulations. It outlines the process for completing the form, including sections for applicants, sponsors, and security officers, necessitating specific approvers for access, particularly for classified areas. The primary purpose of the form is to document and manage facility access to safeguard federal properties and ensure the safety of personnel. The collection of information is mandatory for access, and non-compliance may result in denied entry. The form provides instructions for applicants—whether FEMA employees, contractors, or visitors—detailing the steps for obtaining necessary approvals. All submitted applications are treated as Releases of Information. This streamlined process underscores FEMA's commitment to maintaining secure operations while facilitating legitimate access.
    Solicitation Amendment_70FA5025R00000003 A00001_Final 12.11.24.pdf
    The document is an amendment to the solicitation for FEMA's Medical Services contract (RFP #70FA5025R00000003). Its primary purpose is to clarify questions raised by potential offerors and to provide details from a pre-proposal site visit held on December 3, 2024. Key points include inquiries about the incumbent contractor (Executive Consulting Solutions, Inc.), staffing levels, project requirements, and security clearance procedures. The government has stipulated that personnel with Top Secret Facility clearance must be in place from the start of the contract on March 1, 2025. The amendment also addresses processing methods for proposals, allowing electronic submissions but requiring compliance with specific guidelines. Clarifications regarding evaluation criteria specify that past performance will be assessed based on the last five years, despite initial requirements suggesting a longer time frame. The document outlines the anticipated staffing levels, highlighting the need for licensed medical professionals across multiple units. Overall, this amendment aims to streamline the proposal process, ensuring all bidders have access to vital project information and understand the requirements for successful submission.
    Lifecycle
    Title
    Type
    Request for Proposal-FEMA Medical Services
    Currently viewing
    Combined Synopsis/Solicitation
    Request for Information-FEMA Medical Services
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