Preventive Maintenance Service for One Sony MA900 Cell Sorter
ID: 75N91025Q00034Type: Presolicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNIH NCIBethesda, MD, 20892, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/4ed3b35cb8d844ecae5edd5fad86532e/view
Timeline
    Description

    The Department of Health and Human Services, through the National Institutes of Health (NIH) and the National Cancer Institute (NCI), is seeking to procure preventive maintenance services for a Sony MA900 Cell Sorter from Sony Biotechnology Inc. This sole-source contract will ensure that the critical maintenance services required for this essential laboratory equipment are performed by OEM-trained technicians, who have exclusive access to proprietary parts and software necessary for its operation. The Sony MA900 cell sorter is integral to ongoing cancer research at the Center for Immuno-Oncology, and timely maintenance is vital for maintaining operational efficiency in clinical trials. Interested parties, particularly small businesses that believe they can meet the requirements, may submit proposals by April 2, 2025, to Contract Specialist David Romley at David.Romley@nih.gov, referencing solicitation number 75N91025Q00034.

    Point(s) of Contact
    David Romley
    (240) 276-7822
    David.Romley@nih.gov
    Files
    Title
    Posted
    Notice to Sole Source - SONY MA900 Cell Sorter.docx
    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), is seeking to procure preventive maintenance for a Sony MA900 Cell Sorter through a sole-source contract with Sony Biotechnology Inc. This decision is due to the critical nature of the equipment, which is essential for ongoing cancer research involving immunotherapies. Maintenance can only be performed by OEM-trained technicians from Sony, who have exclusive access to proprietary parts and software necessary for the operation and repair of the cell sorter. The procurement is classified under FAR Part 12 for commercial items and exempt from competitive bidding under FAR Part 6. Interested small businesses are invited to submit proposals if they believe they can meet the requirements, although the government retains the discretion not to pursue competitive offers. All communications must reference the solicitation number 75N91025Q00034 and are due by April 2, 2025. This acquisition underscores the importance of specialized services in maintaining critical research infrastructure within the medical field.
    SOW - SonyMA900 Cell Sorter - NOI SS.pdf
    The Statement of Work details the requirement for preventive maintenance services for a Sony MA900 Cell Sorter used by the Center for Immuno-Oncology at the NIH. The contractor must supply all labor, materials, and equipment for on-site maintenance, ensuring compliance with OEM standards. Services include an annual preventive maintenance visit, emergency repair services during business hours, provision of replacement parts, software updates, and unlimited technical support, all at no additional cost to the government. The contract spans a base year and four optional renewal periods, performed at the NIH campus in Bethesda, MD. Contractors are required to report on services rendered within specified timelines, and must employ technically qualified, factory-trained individuals for equipment servicing. The document also outlines payment procedures, emphasizing quarterly payments in arrears, and mandates adherence to Section 508 accessibility standards for deliverables, ensuring all materials are accessible to persons with disabilities. This document serves to establish contractual expectations and deliverables in alignment with NIH research needs, underscoring the government's commitment to maintaining operational efficiency in cancer research settings.
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    Preventive Maintenance Service for One Sony MA900 Cell Sorter
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