The Performance Work Statement (PWS) outlines the requirements for Conference Support Services for the Operational Alignment Communications Cyber-power Symposium (OACCS) hosted by the National Guard Bureau. The contractor is responsible for all aspects of planning, organizing, marketing, and executing the conference over multiple years, with significant focus on cybersecurity and IT initiatives. It aims to provide knowledge sharing between government and industry, enhancing operational capabilities for the Air National Guard. Key deliverables include venue selection, comprehensive IT and logistical support, and development of a conference guidebook, mobile application, and exhibition area. The PWS specifies deadlines for various submissions and emphasizes the need for quality control through a detailed Quality Control Plan. Additionally, the contractor must follow specific guidelines regarding security, contractor personnel identification, and adhere to a zero-tolerance policy for trafficking in persons. The document discusses contract management, emphasizing scheduled progress meetings and clear identification of contractor responsibilities. The overall goal is to facilitate successful annual conferences that strengthen national cybersecurity and information technology efforts.

The file presents a combined synopsis and solicitation for commercial conference support services under solicitation number W9133L-25-Q-4009, exclusively set aside for small businesses. The services are aimed at supporting the Operational Alignment Communications Cyber-power Symposium (OACCS), including planning, organizing, marketing, and executing the conference according to specified performance requirements. Key dates include the posting date of March 25, 2025, with questions due by April 3, 2025, and offers due by April 10, 2025, at 2 PM EST. The performance period encompasses a base year (July 20, 2025 - July 19, 2026) with four option years extending through July 19, 2030. Offer submissions must include comprehensive details about the technical approach, past performance, and management strategies, formatted in compliance with specific guidelines. Evaluation of offers will be based on technical approach, past performance, and management approach, with the first two factors being more critical. The document delineates the process for submissions, specifying requirements for compliance and acceptance, while emphasizing the importance of transparency and detailed past performance records. It also outlines relevant federal acquisition regulations (FAR) clauses and certifications necessary for bidders. This solicitation underscores the government's commitment to utilizing small businesses for conference support services while adhering to established procurement regulations.

The document addresses a new Request for Proposals (RFP) for a no-cost contract concerning event planning for the OACCS Conference, scheduled from July 20, 2025, to July 24, 2025, with potential extensions through 2029. There is no incumbent contractor, indicating this requirement is entirely new for the government. Key points include that all services outlined in the Performance Work Statement (PWS) must be provided without direct funding from the government, relying instead on revenue from registration, sponsorships, and exhibitors. Offerors are advised to leave the Contract Line Item Numbers (CLINs) table blank, and resumes are optional. The contractor must provide a list of three potential venues within 15 days post-award and anticipate a minimum of 250 hotel rooms for attendees. The government expects about 600 participants, primarily from the Goldwater ANG Base, who will largely require overnight accommodations. The document emphasizes the importance of compliance with specific requirements regarding materials, layout, and event logistics while detailing evaluation criteria based on technical and management approaches. The government remains flexible regarding virtual alternatives in the event of travel restrictions and underscores that revenues from previous conferences have been negligible, necessitating careful revenue generation strategies for success.

The document outlines a detailed schedule for the Air National Guard (ANG) breakout sessions, spanning several days with specific time slots dedicated to various discussions and activities focused on IT initiatives, cybersecurity, network performance, and enterprise projects. Key topics include updates on manpower, vulnerability management, and demonstrations from vendors like IronBow, Cisco, and GETAC. Additionally, sessions cover critical infrastructure, cloud technologies, and innovative solutions like AWS Zero Trust. The agenda includes Q&A sessions, career field updates, and daily briefings led by military personnel and keynote speakers. The structure is organized chronologically, indicating a collaborative environment aimed at enhancing operational readiness and technological capabilities within the Guard. This meeting framework serves as an essential platform for collaboration among military and industry stakeholders, ultimately aligning with government objectives in modernizing capabilities and addressing emerging cyber threats.