J059--Ice Machine Service Contract
ID: 36C24125Q0260Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Set Aside

Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs) (VSA)

Original Source

https://sam.gov/opp/074d30028a2d42db98a2f6a1afe82d91/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for an Ice Machine Service Contract to maintain and sanitize ice machines across its Boston Healthcare System facilities. The contract encompasses cleaning and maintenance services for 75 specified ice machines, requiring two semi-annual site visits per year and adherence to manufacturer cleaning protocols, with comprehensive documentation to be provided for each service performed. This initiative is crucial for ensuring hygiene and operational efficiency within healthcare facilities serving veterans, reflecting the VA's commitment to high standards of service. The total award amount for this contract is $12.5 million, with a base period of one year and four optional renewal years; interested parties should contact Contract Specialist Issa J Shawki at Issa.Shawki@va.gov for further details.

    Point(s) of Contact
    Issa ShawkiContracting Officer
    (774) 826-3192
    issa.shawki@va.gov
    Files
    Title
    Posted
    36C24125Q0260_1.docx
    This document outlines a federal Request for Proposal (RFP) for the Department of Veterans Affairs (VA) Boston Healthcare System, focused on cleaning and sanitizing ice machines across three facilities. The Bid involves a total award amount of $12.5 million, with a base period of one year and four optional renewal years. The contractor is required to carry out two semi-annual site visits per year for maintenance on 75 specified ice machines, adhering to manufacturer cleaning protocols. Comprehensive documentation, including certificates and photographic evidence of the cleaning, must be provided for each machine. The document includes terms, conditions, and administrative details regarding contract compliance and evaluation of proposals, specifically highlighting requirements for Veteran-Owned Small Business participation. It emphasizes adherence to regulatory clauses and mandates electronic submission of invoices. Overall, this RFP is part of the VA's commitment to maintaining high standards of hygiene and operational efficiency within its healthcare facilities while fostering the inclusion of certified veteran-owned businesses in federal contracting.
    36C24125Q0260.docx
    The Department of Veterans Affairs is issuing a presolicitation notice for an Ice Machine Service Contract, specifically for cleaning and sanitation services. This contract, designated as Solicitation Number 36C24125Q0260, aims to be awarded to a responsive offeror who will provide the best value based on price and other factors. The solicitation is set aside for Veteran-Owned Small Businesses and will be published for download on February 13, 2025, with responses due by February 20, 2025, at 12 PM EST. The place of performance includes three locations in Massachusetts: Brockton, Boston, and West Roxbury. Interested parties must be registered in the System for Award Management (SAM) to participate. Inquiries can be directed to Contracting Officer Issa Shawki via email. The solicitation aligns with NAICS code 811310 and aims to ensure compliance with health standards while supporting veteran entrepreneurship in government contracts.
    LOS certification.pdf
    The document outlines the compliance requirements for contractors in relation to the Limitations on Subcontracting rule as per 13 C.F.R. 125.6. Contractors must certify their subcontracting plans by indicating whether they will self-perform all services or subcontract to similarly situated entities. They are required to provide details about the work to be performed, including business name, DUNS number, description of work, and percentage of contract value contributed by any subcontractor. The document emphasizes the severe penalties for non-compliance, including hefty fines and potential debarment from future contracts. Contractors are also reminded that contracting officers may require demonstration of compliance, which could involve providing invoices or subcontracting records during contract performance. Ultimately, the document serves to ensure that contractors understand and adhere to the federal requirements regarding subcontracting, reinforcing the importance of maintaining compliance to various government standards throughout the contracting process.
    Past Performance Worksheet.xlsx
    The document outlines a contract for preventative maintenance services awarded by the Department of Veterans Affairs. Although specific details such as the contract number, value, and dates were not provided, it emphasizes the importance of coordination between technical and contracting points of contact for efficient service delivery. The document suggests a comprehensive approach to maintenance, indicating potential involvement of major subcontractors and a defined place of performance. Descriptions of required work note a focus on quality and adherence to guidelines, but further elaboration is necessary for complete understanding. This contract is part of the federal government’s initiatives to ensure proper maintenance of facilities serving veterans, reflecting a structured approach to requests for proposals (RFPs) and grants. The absence of commendations or awards may imply that performance metrics or evaluations have not yet been established. Overall, the document serves as a framework for organizations looking to engage in similar maintenance contracts with the government while highlighting essential communication channels.
    Wage determination 2015-4047.pdf
    The document outlines wage determinations under the Service Contract Act by the U.S. Department of Labor, specifically Wage Determination No. 2015-4047, Revision No. 29, effective as of December 23, 2024. It stipulates the minimum wage rates contractors must pay workers involved in federal contracts, based on the contract's execution date. For contracts awarded after January 30, 2022, workers must earn at least $17.75 per hour, while contracts dated between January 1, 2015, and January 29, 2022, require a minimum of $13.30 per hour. The document lists applicable occupations in several Massachusetts counties, providing specific hourly rates for various jobs, including administrative support, automotive service, food preparation, and health occupations. Additionally, it highlights provisions for fringe benefits such as health, welfare, vacation, paid sick leave, and holidays, and outlines the process for requesting additional classifications and wage rates. The document is crucial for federal contractors, ensuring compliance with wage laws and worker protections while supporting fair compensation practices in government contracts.
    Wage determination 2015-4053.pdf
    The document details Wage Determination No. 2015-4053 by the U.S. Department of Labor under the Service Contract Act, applicable to federal contracts in specific Massachusetts locations. It establishes minimum wage rates—$17.75 for contracts post-January 30, 2022, and $13.30 for those awarded between January 1, 2015, and January 29, 2022. The overview includes occupational wage rates for a variety of roles, with fringe benefits outlines for health and welfare, vacation, and holidays. It also states compliance requirements for paid sick leave under Executive Order 13706. Notably, classifications not listed require a conformance process for wage rate adjustments. The document emphasizes adhering to labor standards and ensures contractor compliance with set wage determinations and worker protections. By setting clear pay rates and requirements, it supports fair labor practices in federal contracts, aligning with government RFPs and grant guidelines.
    Lifecycle
    Title
    Type
    J059--Ice Machine Service Contract
    Currently viewing
    Presolicitation
    J059--Ice Machine Service Contract
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