Oil (Smoke, Engine & Additive) Beale AFB Airshow 2025
ID: FA468625Q0028Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals) (424720)

PSC

LIQUID PROPELLANTS AND FUELS, PETROLEUM BASE (9130)
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is seeking proposals from small businesses for the procurement of oil (smoke, engine, and additive) for the 2025 Beale AFB Airshow. The contractor will be responsible for delivering 1,540 gallons of paraffin-based smoke oil, various engine oils, and additives by June 5, 2025, and must also manage the removal of unspent materials and empty containers post-event at no cost to the government. This procurement is critical for the successful execution of the two-day Air & Space Expo, ensuring compliance with safety and environmental standards. Interested parties must submit their proposals by April 28, 2025, and direct any questions to Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil.

    Files
    Title
    Posted
    The document outlines a government contract (FA468625Q0017) for the procurement of various oils and additives, specifically for the 2025 Beale AFB Airshow. The supplies include smoke oil, engine oil (AeroShell W100, W100 PLUS, and W120), an oil pump, and a Camguard additive. The procurement emphasizes firm fixed pricing for each item, with actual payment only for used oil. Delivery is required by June 5, 2025, to Beale AFB, CA. Upon completion of the event, the contractor will be responsible for removing any unspent materials at no extra cost to the government. The document includes detailed clauses regarding contract administration, including regulations for electronic payment submissions, unique item identification requirements, and compliance with health and safety standards. The emphasis on small business inclusion is noted, with specific FAR clauses ensuring protection of employment rights and environmental considerations. Overall, the contract aims to ensure organized supply and compliance during the Airshow, reflecting the government's operational and regulatory focus in federal acquisitions.
    The Statement of Work (SOW) outlines specifications for providing smoke oil, engine oil, and additives for the 2025 Beale Airshow at Beale AFB, CA. The contractor is responsible for delivering 1,540 gallons of paraffin-based smoke oil in securely sealed containers by June 5, 2025, and must also supply various engine oils and additives in original packaging. Additionally, the offeror is tasked with removing all unused and empty containers post-event without incurring costs to the government. Delivery requirements include suitable packaging for forklift handling and the provision of a pump to transfer the oil. The contractor’s responsibilities extend to safety reporting, maintaining liability insurance, and managing personnel access in compliance with security regulations. Notably, the offeror is not responsible for adding oil to aircraft or handling spills not caused by them. The document emphasizes safety protocols, reporting obligations for any incidents, and environmental considerations, particularly in the event of spills. Overall, the SOW articulates clear expectations for service delivery related to the airshow, while providing guidelines to ensure safety and compliance with military protocols.
    The document outlines Wage Determination No. 2015-5659, Revision No. 22, issued by the U.S. Department of Labor under the Service Contract Act (SCA). It specifies minimum wage rates for various occupations in the California counties of Sutter and Yuba, requiring contractors to pay at least $17.75 per hour for contracts initiated or renewed after January 30, 2022, or at least $13.30 per hour for earlier contracts not renewed. It lists detailed wage rates for numerous occupations, from Administrative Support to Technical Tasks, including fringe benefits such as health and welfare payments, vacation, and holidays. The document also refers to Executive Order 13706 regarding paid sick leave for federal contractors, requiring paid leave for employees based on hours worked. Additionally, it provides guidance on classification and wage rates for unlisted services. The emphasis is on compliance with labor standards to ensure fair compensation and worker protections in federal contracts, aligning with broader government efforts to regulate employment conditions and promote fair labor practices in service contracts. Overall, this wage determination directs how contractors must compensate employees working on federal contracts, reflecting the government's commitment to labor standards and worker rights.
    The Statement of Work (SOW) outlines the requirements for delivering smoke oil, engine oil, and additives for the 2025 Beale Airshow in California. The contractor must provide 1,540 gallons of paraffin-based smoke oil and specific quantities of various engine oils and additives by June 5, 2025. Duties include delivering and removing materials, as well as ensuring compliance with safety and security regulations at Beale AFB. The SOW specifies the contractor's responsibilities, including immediate reporting of incidents and securing background checks for personnel accessing the base. The contractor is not liable for tasks such as adding oils to aircraft or handling spills not caused by them. The document reinforces the need for safety plans and the reporting of environmental spills, highlighting the government's commitment to safety, security, and operational efficiency during the airshow. Overall, the SOW facilitates a structured procurement approach within the context of federal contracts and RFPs, ensuring standards are met for military operations during the event.
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