U.S. Senate Alfresco Renewal
ID: 2025-R-023Type: Special Notice
Overview

Buyer

SENATE, THETHE UNITED STATES SENATE SERGEANT AT ARMSSENATE SERGEANT AT ARMSWashington, DC, 20510, USA

NAICS

Computer and Computer Peripheral Equipment and Software Merchant Wholesalers (423430)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/opp/1d08283e019548fbad293c3375c77196/view
Timeline
    Description

    The U.S. Senate, through the Office of the Sergeant at Arms, is seeking proposals for the renewal of Alfresco Content Services, with a contract period commencing on February 1, 2025, and extending for a base year plus three option years. Offerors are required to submit firm-fixed-price quotations, including a completed pricing table and compliance with Section 208 of the Legislative Branch Appropriations Act, ensuring that all telecommunications equipment meets national standards. This procurement is vital for maintaining the Senate's operational capabilities and ensuring compliance with federal regulations. Interested vendors must contact Holly McDonald at holly_mcdonald@saa.senate.gov or call 202-224-0657 for further details, and all submissions must adhere to the outlined guidelines to be considered eligible.

    Point(s) of Contact
    Holly McDonald
    (202) 224-0657
    holly_mcdonald@saa.senate.gov
    Files
    Title
    Posted
    2025-R-023 Addendum to Commercial Agreements.pdf
    The Addendum to Commercial Agreements outlines critical contractual terms for contractors engaging with the U.S. Senate's Office of the Sergeant at Arms (SAA). It ensures that the terms in commercial license agreements align with federal law and Senate procurement regulations, detailing unacceptable clauses that could create legal or financial conflicts. Key provisions include: 1. Unauthorized obligations against Anti-Deficiency Act violations, rendering certain clauses unenforceable. 2. Restrictions on third-party indemnification claims, with the Department of Justice retaining claim management authority. 3. Prohibition of automatic renewals without SAA approval to avoid Anti-Deficiency Act violations. 4. Limitations on audit rights to enhance security, requiring self-audits by the SAA. 5. Clearly defined liability and fiscal responsibilities, preventing unnecessary fees or taxes on the SAA. The document rejects unilateral changes to agreements, emphasizes confidentiality, and stipulates obligations upon contract termination. Furthermore, it safeguards the SAA’s authority over contract modifications and dispute resolution processes. Ultimately, this Addendum reinforces SAA’s protections in contractual dealings while adhering to federal regulations, ensuring compliance and clarity in all agreements with contractors.
    2025-R-023 Instructions.pdf
    The document outlines the instructions for submitting quotes in response to Request for Quotation 2025-R-023 for the U.S. Senate Alfresco Renewal. It requires offerors to provide a completed pricing table in Excel format, including necessary vendor information, along with any applicable End User License Agreements (EULAs) and contract terms. Offerors submitting telecom equipment must provide a compliance statement regarding Section 208 of the Legislative Branch Appropriations Act, 2020, ensuring the products meet specified national standards. Submitted quotes must specify Firm-Fixed-Prices on a F.O.B. Destination basis and cannot include hyperlinks to terms or conditions; all documents must be attached in full text. The Senate reserves the right to reject incomplete proposals and will award the contract based on the lowest price that meets technical requirements. Offerors must have an active SAM registration and provide product directly from authorized channels in the USA. This procurement follows Senate regulations and emphasizes the importance of compliance and accurate submission for proposer eligibility.
    2025-R-023 Pricing Table - Multiple Years.xlsx
    The U.S. Senate Office of the Sergeant at Arms (SAA) has issued a Request for Quotation (RFQ) seeking pricing proposals for Alfresco Content Services and support services from Hyland Software, Inc. for a contract period starting February 1, 2025, and covering a base year and three option years. Each service is requested in specific quantities, and the document emphasizes that all pricing should be in USD. Offerors are required to provide a firm-fixed-price quotation, adhere to specified guidelines, and indicate if pricing is based on Open Market or GSA Schedule. The total estimated cost across all contract years, however, remains listed as $0.00, indicating that no pricing has yet been provided. The RFQ includes mandatory vendor information sections for the responding companies. The purpose of this RFQ is to procure critical software services while ensuring compliance with government contracting regulations, aiming to support the Senate’s operational needs efficiently.
    2025-R-023 Purchase Order Clauses.pdf
    This document outlines the Purchase Order Clauses applicable to contracts issued by the Sergeant at Arms (SAA) of the U.S. Senate. The main purpose is to provide a comprehensive framework governing the relationships and obligations between the Senate and contractors. Key topics include authority for contract modifications, the order of precedence for relevant documents, security compliance, acceptance of goods and services, payment procedures, and dispute resolution. Contractors must adhere to specific regulations, including tax exemptions and the prohibition of gratuities to Senate employees. Confidentiality regarding Senate data and information is emphasized, alongside the requirement for contractors to maintain robust cybersecurity measures. The document also details conditions for termination, changes in control, and data handling protocols, particularly concerning the return or destruction of sensitive Senate information upon contract completion. Furthermore, it rejects terms that permit automatic renewals, impose customer indemnities, or conflict with federal law. Overall, this purchase order establishes essential guidelines to ensure compliance, protect invaluable Senate data, and maintain ethical standards throughout the contractual process.
    2025-R-023 Section 208 Compliance Certificate.pdf
    The OEM Statement of Compliance addresses adherence to the procurement limitations set forth in Section 208 of the Legislative Branch Appropriations Act, 2020, as part of the broader Further Consolidated Appropriations Act, 2020 (P.L. 116-94). This section prohibits the acquisition of certain telecommunications equipment and identifies high-impact or moderate-impact information systems, as defined by the NIST's security categorization standards. The document underscores the OEM's commitment to ensuring compliance with these requirements, highlighting its awareness and compliance status. The statement is completed by a certifying officer's name, title, date, and signature, indicating official verification of this compliance. This compliance is critical within the context of government RFPs and grants, as it aligns with federal regulations aimed at maintaining security and integrity in telecommunications and information systems.
    Lifecycle
    Title
    Type
    U.S. Senate Alfresco Renewal
    Currently viewing
    Special Notice
    Similar Opportunities
    U.S. Senate Asset Manager Technical Support Services
    Active
    Senate, The
    The United States Senate, through the Office of the Sergeant at Arms, is seeking proposals for technical support services related to its OpenText Asset Manager application, which is essential for managing the Senate's IT infrastructure. The contract will involve ongoing technical support, minor software upgrades, and comprehensive documentation of system customizations, with a firm-fixed pricing structure and options for four annual renewals. This procurement is critical for maintaining robust IT support systems while ensuring compliance with cybersecurity measures and protecting sensitive Senate data. Interested bidders can direct inquiries to Nicole Barnes at nicolebarnes@saa.senate.gov or by phone at 202-224-9321, with the proposal submission deadline and further details outlined in the Request for Proposal 2025-R-003.
    Amendment 0002 - House Food Service Operations
    Active
    House Of Representatives, The
    The House of Representatives is seeking vendors to provide food service operations through a solicitation titled "Amendment 0002 - House Food Service Operations." This procurement aims to engage a variety of food industry companies, including local, regional, and national restaurants, caterers, and vending service providers, to fulfill the diverse food service needs of the House. The opportunity is significant as it encompasses multiple locations and allows bidders to propose on one or more service areas based on their capabilities. Proposals are due by January 31, 2025, at 2:00 PM EST, and interested parties can find additional details and supporting documents on the House's official website. For inquiries, vendors may contact Ryan Moran at Ryan.Moran@mail.house.gov or Breana Wilson at breana.wilson@mail.house.gov.
    GAO HQ Food Service
    Active
    Government Accountability Office
    The Government Accountability Office (GAO) is seeking proposals for a food service contract to establish and operate a cafeteria at its headquarters in Washington, D.C. The contractor will provide a range of food and beverage services, including catering for high-profile events, all at no cost to the government. This opportunity is significant as it involves serving dignitaries and officials, requiring the contractor to maintain high standards of quality and compliance with health regulations. Proposals are due by December 23, 2024, with inquiries directed to Alethea Moody at MoodyA@gao.gov. The contract will span a 15-year period, consisting of a 5-year base term and two 5-year options, under a Firm Fixed-Price arrangement.
    Adobe Products & Services
    Active
    Commerce, Department Of
    The Department of Commerce is seeking vendors to provide Adobe software products and ancillary services through a Sources Sought Notice (SSN). The procurement includes various Adobe products such as Acrobat Professional and Standard, Adobe Connect, and Adobe Creative Cloud, along with maintenance and support services tailored to individual office requirements. This initiative is part of the government's strategic sourcing efforts to optimize procurement processes for Adobe products across the Department of Commerce. Interested vendors must submit capability statements by December 26, 2024, and should contact Amorette Nelson at anelson@doc.gov or Ria Price at rprice@doc.gov for further information.
    Scanning
    Active
    United States Government Publishing Office
    The United States Government Publishing Office is seeking qualified vendors for a federal contract focused on the scanning of pages and engineering drawings. The procurement involves operations such as OCR scanning, disassembling and reassembling camera copy, indexing, copying, packing, and delivery, with specific requirements for file formats including TIFF, PDF, and JPG, and a strict adherence to true optical resolution. This contract is crucial for ensuring the accurate digitization and preservation of government documents, which are essential for public access and archival purposes. Interested parties can find complete specifications and further details at the provided link, and may contact Felicia Buchko at fbuchko@gpo.gov or Roland Whitehurst at rwhitehurst@gpo.gov for additional inquiries.
    Various Printed Products
    Active
    United States Government Publishing Office
    The United States Government Publishing Office is seeking contractors for the production of various printed products, specifically looseleaf and saddle-stitch publications. The procurement includes operations such as electronic prepress, four-color printing, binding, packing, and distribution, with a contract term starting from the date of award and extending until December 31, 2025, along with the possibility of four optional 12-month extensions. These printed materials are crucial for government documentation and dissemination of information. Interested parties can reach out to James Hunt at jhunt@gpo.gov or Jermaine Berryman at jberryman@gpo.gov for further details, with the contract's specifications outlined in the Combined Synopsis/Solicitation notice.
    United States Capitol Police Request for Proposal: Electronic Security Systems – Installation and Design-Install, Multiple Award Task Order Contract
    Active
    Buyer not available
    The United States Capitol Police (USCP) is seeking proposals for a Multiple Award Task Order Contract focused on the installation and design of Electronic Security Systems. This procurement aims to enhance the security infrastructure at the Capitol, ensuring the protection of sensitive areas and personnel. Interested vendors are invited to attend a Pre-proposal Conference on December 11, 2024, to discuss the requirements and access the Request for Proposal (RFP), which is available upon request with a signed Non-Disclosure Agreement. Proposals must be submitted by January 31, 2025, at 2:00 PM EST, and inquiries can be directed to Linh Williams at Linh.Williams@uscp.gov or Alexander Cooper at Alexander.Cooper@uscp.gov.
    Jira Maintenance Renewal
    Active
    Dept Of Defense
    The Department of Defense, specifically the Naval Research Laboratory, is seeking quotations for the renewal of Jira Service Management licenses, expanding the capacity from 100 to 250 users. This procurement aims to enhance software capabilities essential for operational efficiency within the organization, ensuring that the increased user access aligns with the growing demands of software management. Interested vendors must be authorized Atlassian OEM resellers and provide documentation confirming their status, with all submissions due via email to the primary contact, Cheryl Benthall, by the specified deadline. The procurement is structured as a Firm-Fixed-Price (FFP) contract, and the evaluation will be based on the Lowest Price Technically Acceptable criteria.
    Hardware/Software Maintenance Agreement for Sony Switcher Equipment
    Active
    None
    Sources Sought Department of Miscellaneous is seeking a Hardware/Software Maintenance Agreement for Sony Switcher Equipment. This agreement is intended for the maintenance and support of Sony Switcher Equipment. The place of performance is 330 Independence Avenue, Washington, DC, 20237, USA. The primary contact for this procurement is Amber L. Gray, Contract Specialist, who can be reached at agray@bbg.gov or 2023827812. The secondary contact is Jacob Acosta, Contracting Officer, who can be reached at jacobacosta@usagm.gov. The solicitation notice is not a request for competitive quotes, but all responsible sources may submit a quote. The deadline for quotes is November 2, 2018, 3:00 pm ET. The Government will determine whether to further compete this requirement based on the responses received. The United States Agency for Global Media (USAGM) intends to negotiate and award a firm fixed price purchase order to Strategic Communications, a small business and authorized reseller of the Sony Support Retrieval Switchers. The proposed contract action is for a service maintenance agreement.
    AOC MACC Onboarding
    Active
    Architect Of The Capitol
    The Architect of the Capitol (AOC) is seeking qualified contractors for the Multiple Award Construction Contract (MACC) Onboarding, aimed at providing a range of construction services within the United States Capitol Complex and surrounding sites. This procurement involves a competitive indefinite-delivery indefinite-quantity (IDIQ) contract, with work encompassing maintenance, repair, alteration, and historical preservation/restoration projects, among others, with a total maximum ceiling of $250 million and a guaranteed minimum contract of $1,000. The selected contractors will be onboarded during Option Year 4 of the existing MACC IDIQ, which is critical for maintaining the integrity and functionality of the Capitol facilities. Interested parties must submit their proposals by January 9, 2025, and can direct inquiries to Matthew Hutcherson at matthew.hutcherson@aoc.gov for further information.