Notice of Intent to Sole Source-Hematology Analyzer Supplies
Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4626 341 CONS LGCMALMSTROM AFB, MT, 59402-6863, USA

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/1320fb32027a4582bce55183ddc82353/view
Timeline
    Description

    The Department of Defense, specifically the 341st Medical Group at Malmstrom Air Force Base, intends to award a sole-source contract to SYSMEX AMERICA, INC for the procurement of hematology analyzer supplies. This requirement is critical to ensure compatibility with the existing hematology analyzer equipment, as SYSMEX is the sole manufacturer and does not distribute its products through third parties. The contract will encompass the provision of materials, equipment, and qualified personnel for hematology testing, including 24/7 service coverage, preventive maintenance, and timely shipment of reagents, with a focus on maintaining a 99% operational uptime. Interested parties may submit proposals demonstrating the benefits of competition by May 9, 2025, at 6 PM MST, directed to Contract Administrator Elizabeth Basu at elizabeth.basu@us.af.mil.

    Point(s) of Contact
    Elizabeth Basu
    (406) 731-3586
    elizabeth.basu@us.af.mil
    Files
    Title
    Posted
    Hematology Analyzer_Notice of Intent to Sole Source.pdf
    The 341st Medical Group announces its intent to award a sole-source contract to SYSMEX AMERICA, INC for hematology analyzer supplies at Malmstrom Air Force Base. The decision stems from the need to preserve the supply compatibility with the existing hematology analyzer equipment manufactured by SYSMEX, which does not distribute its products through third parties. Consequently, only SYSMEX can meet this requirement. This notice clarifies that it is not seeking competitive bids, though responsible parties may submit proposals for consideration if they can demonstrate that competition would benefit the government. Responses must be submitted by May 9, 2025, at 6 PM MST, directed to Contract Administrator Elizabeth Basu. Contact details for the contracting office are provided. The document emphasizes the importance of using compatible reagents for current equipment maintenance, reflecting the specialized nature of government procurement in the medical supplies sector.
    Performance Work Statement.pdf
    The Performance Work Statement (PWS) outlines the requirements for procurement of hematology analyzer supplies for the 341st Medical Group at Malmstrom Air Force Base, Montana. The contractor is responsible for providing materials, equipment, and qualified personnel for hematology testing, operating under a cost per test lease agreement. Services include 24/7 service coverage, preventive maintenance per OEM specifications, and provision of loan instruments during repairs. Key terms stipulate preventive maintenance checks and repairs at no charge, timely shipment of necessary reagents, quality control programs, and installation training for personnel. The contractor must maintain a 99% operational time and respond to service calls promptly. Additionally, all contractor personnel are required to undergo Antiterrorism (AT) training according to specific Department of Defense guidelines. The PWS emphasizes adhering to U.S. medical treatment facility approval and mandates that all service modifications align with safety and operational efficiency. This document serves as a formal request for proposals, ensuring thorough compliance and operational readiness to support medical service requirements at the base.
    Lifecycle
    Title
    Type
    Notice of Intent to Sole Source-Hematology Analyzer Supplies
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