12905B25Q0066 - Contractor RFI Responses Posting Solicitation 102 A-G Greenhouse Reglazing USDA-ARS-Prosser WA
ID: 12905B25Q0066Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS AFM APDBELTSVILLE, MD, 20705, USA

NAICS

Glass and Glazing Contractors (238150)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0c50c3f347a2464fb1f7cc18d811c5d8/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking contractors for the reglazing of Greenhouse 102 A-G at the USDA-ARS facility in Prosser, Washington. The project requires qualified contractors to provide all necessary labor and materials, with an estimated budget between $100,000 and $250,000, and completion expected within 90 days of receiving the notice to proceed. This opportunity is significant as it involves maintaining the integrity of research facilities critical to agricultural studies. Interested contractors must submit proposals by 5:00 p.m. Pacific Time on July 7, 2025, and direct all inquiries to Theodore Blume at the provided email address, ensuring compliance with bonding requirements and submission protocols outlined in the solicitation documents.

    Point(s) of Contact
    Theodore Blume
    Theodore.Blume@usda.gov
    Files
    Title
    Posted
    12905B25Q0066 with T-n-Cs and Attach I - II.pdf
    The solicitation is an invitation for bids for a construction project managed by the USDA Agricultural Research Service (ARS) to reglaze greenhouses 102 A-G at the IAREC in Prosser, Washington. The contractor is required to provide all necessary labor and materials within a budget estimated between $100,000 and $250,000, completing the project within 90 days of receiving the notice to proceed. Quotes must be submitted by July 7, 2025, by 5:00 p.m. Pacific Time. Specifications include the use of biobased products where available, compliance with labor regulations, and bonding requirements (payment and performance bonds for contracts over $150,000). The document outlines comprehensive requirements covering the scope of work, safety protocols, employee qualifications, and compliance with various Federal Acquisition Regulation (FAR) clauses. It emphasizes the importance of completing work with qualified personnel, maintaining safety standards, and managing project records accurately. Proper inspection and acceptance processes are established to ensure successful project completion and compliance with all stipulated conditions. The solicitation encourages competitive bidding from contractors who meet mandatory requirements outlined within the document.
    Attachment III - ARS-371 - CONSTRUCTION PROGRESS AND PAYMENT SCHEDULE.pdf
    The document outlines the process for completing the Construction Progress and Payment Schedule Form ARS-371, required by the U.S. Department of Agriculture's Agricultural Research Service (ARS) for contractors. The main purpose of the form is to track the progress and financial aspects of construction projects funded by federal grants or contracts. Contractors must submit the completed form within 14 days of receiving the Notice to Proceed, detailing all branches of work with respective dollar values and the percentage of work completed. It requires the contractor to provide specific information, including contract number, payment amounts, and project timelines, with sections for progress tracking and final completion dates. Approval from the contracting officer is necessary, ensuring all submitted data corresponds accurately to project milestones. This systematic approach aids in effective management and oversight of government-funded projects, maintaining accountability and transparency.
    Attachment IV - ARS-372 - CONTRACTORS REQUEST FOR PAYMENT TRANSMITTAL.pdf
    The document outlines the "Contractor's Request for Payment Transmittal" form used in federal and state contract management, particularly by the USDA-ARS, for processing payments to contractors engaged in projects. It consists of various sections detailing the contractor's payment requisition, including the contract number, project specifics, and relevant financial data for assessments, such as the original contract amount, change orders, total adjusted prices, values of completed work, and materials stored at the site. The document emphasizes the contractor's certification process, asserting compliance with contractual obligations regarding subcontractor payments and stipulating that the amounts requested are solely for work completed per the contract specifications. The main purpose is to ensure appropriate payment processing, maintain financial transparency, and confirm adherence to relevant legal frameworks, specifically Chapter 39 of Title 31, U.S. Code. Overall, this form facilitates systematic payment verification while reinforcing accountability among contractors and subcontractors in federal projects, highlighting the importance of compliance and proper financial management in government contracts.
    Attachment V - Contractor RFI FORM.pdf
    The document is a Request for Information (RFI) concerning the reglazing of Greenhouse 102 A-G at the USDA Agricultural Research Service in Prosser, Washington. It outlines the procedural requirements for contractors intending to submit questions or requests for clarification about the project. The instructions emphasize that submissions must reference specific sections of the solicitation or drawings; otherwise, the government will not respond. Key project details include the project number 12905B25Q0066, and the contact person Theodore Blume from USDA-ARS-PWA. The RFI includes a structured format for submission, with fields for project specifications, necessary information, and contact details. The context of this document reflects the structured and regulated approach the government employs in the procurement process for federal grants and contracts, seeking to maintain clarity and accountability in contractor communications. Overall, the RFI serves as a formal channel for seeking further information essential for project participation.
    Attachment VI - Past Performance Questionnaire (PPQ).doc
    The document pertains to Request For Proposal (RFP) # 12905B25Q0066 issued by the USDA-ARS-PWA in Pullman, WA. It outlines the requirements for the Past Performance Questionnaire (PPQ) that contractors must complete and submit to demonstrate their past performance to the USDA. Contractors are responsible for filling out their information and request feedback from their clients, who must assess the contractor's performance in various areas such as technical execution, work quality, schedule adherence, and cost management. Clients are asked to rate performance and indicate if they would engage the contractor again. The questionnaire includes sections for both contractors and clients, ensuring a clear and formal feedback loop. This document reflects a standard procedure in federal contracting, designed to evaluate contractor reliability and capability as part of the bidding process. This is essential for maintaining quality and accountability in government projects.
    Contractor RFI Responses.pdf
    The document outlines responses to contractor requests for information (RFIs) regarding a construction project, indicating that no further RFIs will be accepted past the June 18, 2025, deadline. Key topics addressed include structural concerns with Greenhouse 1,102, which showed warping on polycarbonate panels. The contractor proposed adding internal bracing to prevent future issues, but the USDA declined this modification. It was confirmed that the building will not be emptied for the construction, and any existing items within must be protected from environmental conditions. Additionally, the contractor is responsible for security as exterior material storage will be available in a nearby lot. The information reflects standard procedures and expectations in government RFP processes, focusing on maintaining building integrity and contractor accountability during project execution.
    SOW_102A-G_2_Redacted.pdf
    The USDA Agricultural Research Service has issued a Statement of Work for the reglazing of Greenhouses 102 A-G at its Prosser Worksite in Washington, to be completed by August 30, 2025. The project involves removing and replacing outdated polyacrylic glazing to improve natural light, which is currently hindered by aging materials that require increased use of grow lights, thus impacting plant growth and research activities. Contractors must adhere to federal, state, and local codes, obtain necessary permits, and ensure safe site access. The work includes careful demolition and installation of new polycarbonate glazing compliant with manufacturer specifications. The contractor is responsible for quality control, protection of existing property, and managing hazardous materials appropriately. A phased plan is required to minimize disruption to ongoing research. In addition, the contractor must submit technical proposals, coordinate modifications with government representatives, and ensure site cleanliness. Upon project completion, a one-year warranty on workmanship is mandated. The comprehensive directives reflect federal commitment to environmental research with respect for safety and operational continuity within the facility.
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