Walk-In Refrigerator
ID: 36C24W25Q0218Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFRPO WEST (36C24W)MCCLELLAN, CA, 95652, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

COMBINATION AND MISCELLANEOUS INSTRUMENTS (6695)

Set Aside

SDVOSB Sole Source (SDVOSBS)

Original Source

https://sam.gov/opp/44473c2830a74b9da8bd993ad5be8eb9/view
Timeline
    Description

    The Department of Veterans Affairs is seeking quotes for the procurement of a Walk-in Refrigerator for the VA Medical Center located in Tulsa, Oklahoma. The project requires an air-cooled condensing unit with a temperature set point of 2 degrees Celsius and mandates 100% mechanical redundancy for the compressor system. This equipment is crucial for maintaining the necessary environmental conditions in medical facilities, ensuring compliance with healthcare standards. Interested vendors must submit their offers by August 12, 2025, at 12:00 PM, and can direct inquiries to Robert M. Clark Jr. at robert.clark15@va.gov or by phone at 254-661-4699.

    Point(s) of Contact
    Robert M. Clark Jr
    (254) 661-4699
    robert.clark15@va.gov
    Files
    Title
    Posted
    S02 36C24W25Q0218 Amendment Opportunties.pdf
    The document outlines an amendment to a federal solicitation (36C24W25Q0218) for a Walk-in Refrigerator aimed at the Eastern Oklahoma VA Healthcare System in Tulsa, OK. The amendment, effective from July 10, 2025, addresses various contractor inquiries regarding specifications, including the required air-cooled condensing unit, temperature settings at 2°C, and the requirement for 100% mechanical redundancy in the compressor system. It confirms that local labor regulations apply, and the specifications for materials such as stainless steel for chamber interiors are clarified. The amendment aims to enhance clarity in the Request for Quotation (RFQ) and reiterates that all other terms remain unchanged. Offers are due by August 12, 2025. This document exemplifies the structured approach of government RFPs to ensure proper communication and compliance for procurement processes, ultimately supporting the VA's operational needs in medical facilities.
    S02 36C24W25Q0218 Opportunities.pdf
    The document outlines a solicitation notice from the Department of Veterans Affairs for the provision, delivery, installation, and warranty of a walk-in refrigerator for the Tulsa VA Medical Center. The solicitation number is 36C24W25Q0218, with a response deadline of August 12, 2025. The project, using Recovery Act funds, is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBCs) and is intended to support the activation of a new 58-bed inpatient hospital with an in-house laboratory. Key requirements include designing and installing a panel-by-panel assembly refrigerator that must meet specific healthcare-grade standards, with features such as stainless steel finishes, an air-cooled system, and a backup compressor. A site visit is scheduled for July 23, 2025, and prospective contractors are advised to submit their questions and quotes electronically to the designated Contract Specialist. Additionally, the solicitation specifies various clauses regarding contract terms, conditions, and compliance with federal regulations pertaining to labor and materials. This procurement initiative reflects the VA's commitment to enhancing healthcare facilities by ensuring that the equipment meets operational and safety standards while fostering small business participation.
    S02 Attatchment A - Lab Walk in Specs.pdf
    This document outlines specifications for walk-in coolers and freezers, detailing their design, construction, and installation in accordance with relevant safety and quality standards. The units are to be prefabricated, all-metal, and modular, designed to comply with NSF and UL certifications. Key components include the structure of the refrigeration units, panel construction, insulation requirements, and specific door features to ensure temperature integrity. The proposal mandates adherence to various regulatory standards, including ASHRAE and NFPA. Additionally, it discusses required performance testing and start-up procedures, emphasizing operational efficiency and safety mechanisms such as monitoring alarm systems. Installation must follow the manufacturer's guidelines for efficient assembly and performance testing over an operational period. The document serves as a guideline for contractors responding to federal or state RFPs, ensuring compliance with government construction standards and the successful execution of refrigeration systems for facilities requiring cold storage. This specification is essential for ensuring quality, reliability, and compliance in future government-funded construction projects.
    S02 Wage Determination.pdf
    The document is a Wage Determination under the Service Contract Act by the U.S. Department of Labor, detailing minimum wage rates and requirements for service contracts in specific Oklahoma counties. It establishes that contracts awarded after January 30, 2022, must pay at least $17.75 per hour, while older contracts can pay a minimum of $13.30 per hour unless a higher rate is specified. The wage determination lists various occupations with corresponding wage rates and fringe benefits, such as health and vacation policies. Moreover, it discusses additional obligations under various executive orders, including paid sick leave provisions for federal contractors. The document provides guidelines for contracting officers regarding pay classifications not listed and outlines the conformance process for additional workforce classifications. This resource ensures compliance with federal requirements, emphasizing fair compensation, benefits, and worker rights in public contracts, which is crucial for addressing state and local RFPs.
    Lifecycle
    Title
    Type
    Walk-In Refrigerator
    Currently viewing
    Special Notice
    Walk-in Refrigerator
    Solicitation
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