17 TES Arcus Orchestration – Schriever SFB
ID: FA255025Q0022Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2550 50 CONS PKPSCHRIEVER SFB, CO, 80912-2116, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/3d879c10890e4a9ba4dbe9a7993f2d9d/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking a contractor to provide 25 licenses of Arcus Orchestration software for the 17th Test Evaluation Squadron (17 TES) at Schriever Space Force Base in Colorado. The contractor is required to maintain existing coding and infrastructure while ensuring a seamless transition to the new licenses without data loss. This procurement is critical for the operational capabilities of the 17 TES, as the Arcus Orchestration software is essential for their testing and evaluation processes. Interested small businesses must submit their quotes by April 17, 2025, at 1:00 PM MT, and can direct inquiries to SSgt Jake Pineiros at jake.pineiros@spaceforce.mil or Alejandro Castellanos at alejandro.castellanos@spaceforce.mil.

    Files
    Title
    Posted
    17 TES_single_source_justification_CO Signed Redacted.pdf
    This document outlines a single source justification for procuring the Arcus orchestration product from Jackpine Technologies. After exhausting mandatory sources, an RFI was issued to assess availability and found no comparable products. Although multiple vendors responded, only one was an authorized reseller for the required Arcus part, and others failed to offer the specific package necessary. A subsequent sources sought posted on SAM.gov indicated potential interest from two companies, but doubts remain about their ability to migrate data without losses. Given these uncertainties and the risk of data inaccessibility after license expiration, the government seeks a brand name justification to procure Arcus, anticipating competition from Jackpine and another firm, FCN. To prevent future single-source awards, the government commits to ongoing technology evaluation and market research to identify additional resellers. This process aims to ensure compatibility and interoperability based on organizational needs. A contracting officer determined that only a single source is reasonably available following FAR guidelines. The document reflects the government's strategy to secure essential software while monitoring market dynamics for future procurement opportunities.
    Attachment 1 - Provisions and Clauses.pdf
    The document FA255025Q0025 outlines a series of clauses and provisions incorporated by reference, critical for government procurement processes involving Department of Defense (DoD) contracts. It includes requirements related to the compensation for former DoD officials, whistleblower rights, and compliance with telecommunications regulations. Noteworthy clauses address the prohibition of products sourced from specific regions such as the Xinjiang Uyghur Autonomous Region and business dealings with the Maduro regime. Additionally, it stipulates requirements for unique identification and valuation of items delivered under contracts, payment instructions via the Wide Area WorkFlow (WAWF), and evaluation criteria for proposals. This comprehensive compilation emphasizes the government's commitment to transparency, accountability, and adherence to standards in procurement, ensuring that contractors meet ethical and legal obligations while fostering opportunities for small and disadvantaged businesses. The document serves as a guideline for contractors to navigate the federal procurement landscape effectively, highlighting critical compliance standards and fostering a level playing field for competitive bidding and contract awards.
    Attachment 2 - DAFFARS Provisions and Clauses.pdf
    The government document outlines supplemental clauses for a U.S. Space Force acquisition referenced as FA255024Q0005. It details the role of an appointed ombudsman, who facilitates conflict resolution for offerors and potential offerors, emphasizing confidentiality and the need to address concerns initially with the contracting officer. The document also establishes stipulations regarding the prohibition of Class I ozone-depleting substances in services and products provided under the contract. Contractors are explicitly barred from using or referencing any Class I ozone-depleting substances, which include various halons and chlorofluorocarbons. This clause signifies the government's commitment to environmental sustainability and compliance with regulations surrounding ozone-depleting materials. Compliance with these requirements is crucial for maintaining eligibility to participate in contracts with the Department of the Air Force and the U.S. Space Force.
    FA255025Q0022 Combo - 17 TES ARCUS.pdf
    The document is a combined synopsis/solicitation for the procurement of 25 licenses of Arcus Orchestration software for the 17th Test Evaluation Squadron (17 TES) at Schriever Space Force Base. The solicitation number is FA255025Q0022, issued on April 15, 2025, with a response deadline of April 17, 2025, by 1:00 PM MT. This is a Request For Quotation (RFQ) and is set aside exclusively for small businesses, as indicated by the NAICS code 541519. The contract will be a Firm-Fixed Price (FFP) agreement, meaning that the price is set and not subject to change. Vendors must submit quotes through SAM.gov and provide specific documentation, including contact information and compliance with financial responsibility criteria. The award will be based primarily on price and technical acceptability, with the government favoring the lowest priced offer that meets their requirements. The evaluation process will identify offers based on discernible value indicators, and the government may choose to make an award without further negotiations. Overall, this solicitation outlines the requirements for acquiring specialized software while ensuring adherence to procurement regulations and small business participation.
    Lifecycle
    Title
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    17 TES Arcus Orchestration – Schriever SFB
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    Combined Synopsis/Solicitation
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