Canandaigua CLC Cottages Ceiling Lifts
ID: 36C24225Q0693Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF242-NETWORK CONTRACT OFFICE 02 (36C242)ALBANY, NY, 12208, USA

NAICS

Surgical Appliance and Supplies Manufacturing (339113)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/61efe3f8438f4a93ace35113205e98d8/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for the procurement of ceiling lifts for the Canandaigua Veterans Affairs Medical Center's Community Living Center cottages. This brand-name only solicitation requires vendors to provide new Original Equipment Manufacturer (OEM) items, ensuring compliance with safety standards and federal regulations, with delivery and installation scheduled to begin in July 2025. The procurement, justified under FAR 13.5 due to the urgency of maintaining operational consistency and patient welfare, is anticipated to exceed $7.5 million, with interested vendors required to submit their quotations by June 16, 2025, via email to LaTriece Bruce at latriece.bruce@va.gov.

    Files
    Title
    Posted
    36C24225Q0693.docx
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for the procurement of ceiling lifts and associated equipment for the James J. Peters VA Medical Center. It is a brand-name only solicitation, restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Vendors must be certified in the SBA VetCert and Submit a limitations on subcontracting certificate as part of their quotations. The proposal includes specifications for equipment delivery, installation, and training, stipulating that all items are to be delivered with "White Glove Service" due to onsite storage limitations. A comprehensive schedule details the required supplies, delivery timelines beginning in July 2025, and technical compliance with safety standards and warranty conditions. The RFP emphasizes procurement compliance with federal regulations, and enhancing operational efficiency at the Canandaigua VA Medical Center. Overall, this solicitation indicates the VA's commitment to utilizing SDVOSBs while ensuring secure and efficient procurement practices tailored for its medical facilities, demonstrating adherence to applicable regulations and operational needs.
    P03 Justification Ceiling Lifts_Redacted.pdf
    The Department of Veterans Affairs' Canandaigua VA Medical Center seeks to procure ceiling lifts for its Community Living Center (CLC) cottages using sole source justification under FAR 13.5. The urgency stems from the previous installation by Handicare USA LLC, the original equipment manufacturer, necessitating their products to meet construction timelines and avoid significant delays in patient care. Competitive procurement is deemed impractical due to the time required for layout and structural approval from alternate sources, which could extend the construction process and incur additional costs. Market research indicated that only Handicare USA LLC can fulfill this requirement efficiently without unacceptable delays. The procurement, anticipated to exceed $7.5 million, is justified to maintain operational consistency and patient welfare, with no plans for competitive sourcing in future acquisitions as this is a singular, fixed-price purchase.
    SOW-Canandaigua VAMCCeiling Lifts.docx
    The Statement of Work (SOW) outlines the equipment procurement process for the new Canandaigua Veterans Affairs Medical Center's Community Living Center (CLC) cottages, set for completion in September 2025. The VA requires outfitting the cottages with compatible medical equipment and plans to trade in old units where feasible. Delivery of equipment is tentatively scheduled for July 2025, but subject to construction timelines. Vendors must coordinate with Matt Healy for delivery, ensuring "White Glove Delivery" to address onsite storage limitations. The SOW specifies compliance with safety standards, training requirements, and warranty provisions for a one-year defect coverage. All items must adhere to regulations from the National Fire Protection Association and the Joint Commission for healthcare facilities. Additionally, the purchase must exclude lead-acid batteries due to environmental concerns. Lastly, vendors must submit VA Directive 6550 and Medical Device Security disclosures as part of the procurement process. This document encapsulates the VA’s initiative for equipping a new healthcare facility while ensuring compliance with federal regulations and safety standards.
    Lifecycle
    Title
    Type
    Canandaigua CLC Cottages Ceiling Lifts
    Currently viewing
    Combined Synopsis/Solicitation
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