KHC Pitney Bowes Mail Machine Upgrade
ID: IHS1519169Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENAVAJO AREA INDIAN HEALTH SVCWINDOW ROCK, AZ, 86515, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

MISCELLANEOUS OFFICE MACHINES (7490)
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to negotiate a non-competitive firm-fixed-price contract for the upgrade of the Pitney Bowes mail machine at the Kayenta Health Center in Arizona. The procurement involves acquiring an IMI Compliant Postage meter along with the SendPro 360 Sending application, which is essential for the efficient handling of mail services at the facility. This sole source award is directed to Pitney Bowes Federal Systems due to an exclusive service agreement, and interested parties other than Pitney Bowes may submit capability statements by December 15, 2025, to the Purchasing Agent, Daisha Richards, at Daisha.Richards@ihs.gov. The government retains the discretion to determine whether to proceed with a competitive procurement based on the responses received.

    Point(s) of Contact
    Files
    Title
    Posted
    The Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise Representation Form is a self-certification document for offerors responding to solicitations, sources sought notices, or RFIs under the Buy Indian Act (25 U.S.C. 47). It requires businesses to attest that they meet the definition of an “Indian Economic Enterprise” (HHSAR 326.601) at the time of offer, contract award, and throughout the contract performance period. The form emphasizes the need for immediate written notification to the Contracting Officer if eligibility requirements are no longer met. It also states that individual Contracting Officers may request documentation of eligibility and that successful offerors must be registered with the System for Award Management (SAM). The document warns against submitting false or misleading information, citing potential penalties under 18 U.S.C. 1001 for false information and 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287 for false claims during contract performance. Offerors must indicate whether they meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” and provide details such as the name of the 51% owner, certifying signature, print name, name of the Federally Recognized Tribal Entity, business name, and DUNS Number.
    Lifecycle
    Title
    Type
    Special Notice
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