Cell Phone Services, Mission Belgium
ID: 19GE5024R0082Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Telecommunications Resellers (517121)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Original Source

https://sam.gov/opp/b670b60f743840788dfb50a080fef866/view
Timeline
    Description

    The Department of State is soliciting proposals for cell phone services for the U.S. Embassy in Brussels, Belgium, under Solicitation No. 19GE5024R0082. The procurement aims to establish a firm fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract to provide comprehensive mobile communication services, including unlimited voice, SMS, and data plans, with a performance period starting December 1, 2024. This contract is crucial for ensuring reliable communication for U.S. personnel stationed abroad, reflecting the government's commitment to maintaining effective operational capabilities. Interested vendors must submit their proposals by November 14, 2024, and direct any inquiries to Patticha Gruenbeck at GruenbeckP@state.gov or Ms. Gallone at gallonea@state.gov.

    Point(s) of Contact
    Patticha Gruenbeck
    496975353345
    GruenbeckP@state.gov
    Files
    Title
    Posted
    19GE5024R0082-0001.pdf
    This document is an amendment to the solicitation for the contract ID 19GE5024R0082, related to providing cell phone services for the American Consulate General in Frankfurt, Germany. The amendment extends the deadlines for offeror questions to October 15, 2024, and the submission of proposals to November 8, 2024. The solicitation consists of five line items, covering a base year and four option years, with fixed firm pricing for each contract line item number (CLIN). Proposals must be submitted electronically in compatible formats, with a size limit of 45 MB per email. The document emphasizes the requirement for contractors to ensure successful email transmission and specifies that the government may award a contract based solely on the electronic proposal. The amendment aims to facilitate the bidding process, clarify submission protocols, and ensure compliance with communication standards while keeping the original contract terms intact. This action reflects standard practices in federal procurement, ensuring transparency and competitiveness in contracting processes.
    19GE5024R0082.pdf
    The U.S. Embassy in Brussels, Belgium, issued a Solicitation (19GE5024R0082) for mobile telephone and data services through an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The request aims to provide comprehensive communication services for the U.S. Mission to Belgium, including the Embassy, U.S. Mission to the EU, NATO, and associated offices. The contract is a firm-fixed price offering with a base year and four option years, starting on December 1, 2024. The contractor will be responsible for unlimited voice, SMS, and data communication within the EU, including various data plans and device management. Key requirements include a minimum of 90% network coverage across the specified regions, 24-hour customer service, detailed call billing, and immediate notification of any network issues or potential unauthorized costs incurred by Government employees. Additionally, the contractor must comply with the Department of Labor's Defense Base Act insurance requirements for U.S. personnel while ensuring service delivery aligns with the contract's terms. This solicitation follows regulations aimed at ensuring fair market competition and efficiency in government procurement processes, reflecting the government's commitment to providing secure and reliable communication for its personnel stationed abroad.
    19GE5024R0082 0002.pdf
    The document is an amendment to the federal solicitation 19GE5024R0082, specifically modifying the contract under ID code 19GE5024R0082, with an effective date of November 7, 2024. The primary purpose is to extend the deadline for proposal submissions to November 14, 2024, at 15:00 Central European Time. Proposals are to be emailed to designated officials at the American Consulate General in Frankfurt, Germany. All other terms and conditions of the original solicitation remain unchanged and in force. This amendment is part of ongoing government procurement processes, ensuring compliance with procedures for solicitations while allowing for adjustments to timelines as necessary. It exemplifies the federal government's structured approach to handling requests for proposals and contract modifications, crucial for transparency and effective project execution.
    Attachment 1 IRS Form W-14.pdf
    Form W-14, issued by the Department of the Treasury’s Internal Revenue Service, serves as the Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. This form is required for foreign entities to provide crucial identifying information when engaging in federal procurement contracts, including the foreign party's name, country of incorporation, and relevant addresses. Sections of the form address exemptions based on international agreements or international procurement agreements, allowing foreign parties to claim tax relief under certain conditions. The form requires a breakdown of contract prices into exempt and nonexempt amounts, along with explanations for utilizing particular international agreements or procurement frameworks if applicable. The document concludes with a certification section affirming the truthfulness of the provided information and certifying the taxpayer's obligations regarding tax payments under section 5000C. The purpose of Form W-14 is to ensure compliance with tax obligations while facilitating foreign participation in federal contracts, thus playing a crucial role in the framework for federal grants and RFPs, particularly in a global procurement context.
    Attachment 2 Instructions to Complete IRS Form W-14.pdf
    The Instructions for Form W-14 outlines the requirements for foreign contracting parties receiving federal procurement payments, which are subject to a 2% tax under section 5000C of the Internal Revenue Code. This tax applies to specified federal procurement payments made under contracts with the U.S. government signed after January 2, 2011. The form must be submitted to the acquiring agency to confirm foreign status and claim any relevant exemptions from taxes or withholding, typically based on international agreements or U.S.-based production of goods and services. The document specifies the information needed to complete the form, including the identification of the contracting party and the acquiring agency, as well as exemptions based on international treaties or procurement agreements. It highlights the significance of notifying the agency of any changes in circumstances within 30 days. Additionally, it defines key terms such as "foreign contracting party" and "specified federal procurement payment." Overall, the purpose of Form W-14 is to ensure compliance with U.S. taxation laws for foreign entities engaging in government contracts, improving clarity and regulation in federal procurement processes.
    Attachment 3 Price Proposal Breakdown.xlsx
    The document outlines a request for proposals (RFP) for cell phone services for the U.S. Embassy in Brussels over a four-year period. It details a comprehensive price proposal breakdown for various communication services, including unlimited voice, SMS, and data options both within Belgium and internationally. Each contract line item number (CLIN) represents specific services or fees associated with the cellular plans, such as different data limits, SIM card activation, and porting fees. The proposal includes provisions for a base year and four additional option years, allowing for a structured bidding process. Notably, it specifies required costs, including a standard 20% Value Added Tax and Defense Base Act insurance coverage. Additionally, a special directive indicates that costs for excluded services should be calculated at a fixed unit price of USD 50.00. Overall, the document serves as a regulatory framework aimed at securing competitive pricing and reliable service provision, emphasizing transparency and adherence to federal procurement standards in telecommunications for government operations abroad. This structured approach aligns with best practices for federal grants and RFPs, ensuring fiscal responsibility and compliance.
    Attachment 4 - C-SCRM Questionnaire and C-SCRM Software Producer Attestation Form.xlsx
    The document provides instructions for completing the "Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire" and the "Software Producer Attestation" forms, essential components of federal RFPs. It outlines a detailed process for vendors to disclose information regarding their organizational practices in cybersecurity and risk management related to critical software offerings. Key areas covered include vendor contact information, risk management plans, and physical and personnel security standards. Organizations must assess their supply chain threats, ensure compliance with SCRM requirements, and implement policies for background checks and ICT equipment security. The Software Producer Attestation mandates a confirmation of adherence to secure software development practices as per NIST guidelines, requiring vendors to document any non-compliance and outline remediation strategies. This document is crucial for ensuring that vendors demonstrate their capability to maintain cybersecurity standards, thereby supporting government efforts to mitigate risks associated with software supply chains.
    Presolicitation Notice 19GE5024R0082.pdf
    The U.S. Embassy in Brussels seeks proposals for cell phone services, aiming to award an IDIQ contract. The embassy requires efficient cellular connectivity for its various missions in Belgium, including access to 3G, 4G, and future 5G networks. The contract, with a potential five-year span, would ensure comprehensive coverage across Europe, encompassing the EU, EES, Switzerland, and the UK. Offerors must certify their ability to comply with local requirements in Belgium and provide a clear plan for obtaining the necessary authorizations. This acquisition is registered on SAM.gov and adheres to U.S. laws. The solicitation, expected in September 2024, will outline the full scope and requirements.
    Solicitation Letter.pdf
    The U.S. Consulate General's Regional Procurement Support Office is soliciting proposals for cell phone services for the U.S. Embassy in Brussels, Belgium, under Solicitation No. 19GE5024R0082. This request may result in a firm fixed-price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract. Interested companies must carefully review all included documents and submit proposals via email by October 31, 2024, with inquiries permitted until September 27, 2024. Proposals should be submitted in PDF format and not exceed 45MB in size. The Contracting Officer reserves the right to reject any proposals or conduct negotiations before contract awarding. All correspondence must be in English, and subcontractors cannot directly approach the U.S. Government. This solicitation reflects the government’s ongoing need for reliable communication services, emphasizing the importance of competitive bidding and adherence to specified guidelines in the procurement process. Interested parties should contact Patticha Gruenbeck for any clarifications.
    Lifecycle
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    Cell Phone Services, Mission Belgium
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    Cell Phone Services, Mission Belgium
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