Dosimetry Radiation Monitoring Services
ID: 36C25724Q0649Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)ARLINGTON, TX, 76006, USA

NAICS

Testing Laboratories and Services (541380)

PSC

OTHER QC/TEST/INSPECT- MISCELLANEOUS (H999)

Original Source

https://sam.gov/opp/e43669c6e926407d90d69ea645693795/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to provide Dosimetry Radiation Monitoring Services for the El Paso Veterans Administration Health Care System. The procurement includes a base contract period of 12 months with four optional annual extensions, focusing on compliance with federal regulations and the provision of comprehensive radiation monitoring services. These services are critical for ensuring the safety of healthcare personnel and patients by accurately monitoring radiation exposure levels in accordance with NRC and OSHA standards. Interested parties must submit their quotes by September 11, 2024, with a contract start date of October 1, 2024. For further inquiries, vendors can contact Alison Schuman or Astrid McKinney via email at alison.schuman@va.gov and astrid.mckinney@va.gov, respectively.

    Point(s) of Contact
    Alison Schuman
    alison.schuman@va.gov
    Astrid McKinney
    astrid.mckinney@va.gov
    Files
    Title
    Posted
    Attachment 2 36C25724Q0649 - SOW.pdf
    The El Paso Veterans Administration Health Care System (EPVAHCS) outlines a comprehensive Statement of Work (SOW) for radiation safety personnel dosimetry services, emphasizing compliance with strict federal regulations under the NRC and OSHA. The document specifies that the vendor must hold current NVLAP accreditation for all radiation testing categories and be equipped to monitor various radiation doses, including Deep Dose Equivalent and Shallow Dose Equivalent. The performance period extends for one base year with four optional years, requiring monthly and quarterly reporting on individual radiation exposures. Vendors must provide timely reports, handle absent badge data, and maintain detailed dosimetry records with online access for modification. A separate program for fetal dosimetry and emergency consultation capabilities are mandated. The vendor is also tasked with ensuring data security and adhering to VA information protection regulations, including privacy training for contractor employees. The SOW underlines the government's commitment to maintaining high safety standards in radiation exposure monitoring, ensuring that services align with federal requirements while providing essential health services.
    Attachment 1 36C25724Q0649 Cover Letter.pdf
    This government document outlines requirements for submitting quotes in response to a solicitation. It emphasizes the need for clarity and detail in quotes, avoiding mere restatements of government requirements. Offers must be submitted on company letterhead and must include essential information such as the business name, address, contact details, unit price, total price, discount terms, cage code, UEI number, and business size classification. Various socioeconomic status options are provided for the offeror to indicate eligibility. Additionally, the document specifies the completion of annual representations and certifications either electronically or manually, referencing the provision 52.212-3. The overall intent is to ensure that quotes are thorough, compliant, and facilitate effective evaluation by the reviewing authority, thereby enhancing transparency in the procurement process.
    Attachment 3 36C25724Q0649 - Price Cost Schedule.pdf
    This document outlines a Request for Proposals (RFP) for Radiation Monitoring Services, covering a five-year contract period with options for renewal. The service is specified to begin on October 1, 2024, and run through September 30, 2029, with each option period lasting one year. The principal NAICS code is 541380, indicating that the services relate to testing laboratories. Each of the five listed items (options) represents a monthly service quantity of 12 units over the respective contract periods. Delivery is set to the El Paso Veterans Administration Health Care System, with marked attention to the Radiation Safety Officer, Vicente Vargas. The contract stipulates obligation to deliver at the destination, ensuring services are rendered according to federal and local regulations. The RFP aims to ensure proper radiation monitoring in healthcare facilities, crucial for maintaining safety standards in patient care environments.
    Attachment 4 36C25724Q0649 - Clauses and Provision.pdf
    The document outlines the solicitation for Personnel Dosimetry Services under contract number 36C257Q0649, issued by the Department of Veterans Affairs. It incorporates various Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses, mandating compliance from contractors on aspects such as the System for Award Management, service-disabled veteran-owned business evaluations, and commercial products and services conditions. Key submission requirements include a technical description, past performance references from similar VA contracts, and adherence to radiation safety regulations set by the NRC and other federal standards. Evaluations will consider technical capability, price competitiveness, and past performance in the contracting process. Furthermore, the solicitation specifies submission deadlines, documentation requirements, and terms for contract extension. This solicitation reflects the government's initiative to secure qualified dosimetry services within regulatory frameworks, emphasizing reliability and compliance to ensure safe operations in handling radioactive materials.
    Combined Synopsis Solicitation - 36C25724Q0649.pdf
    The file outlines a Request for Quotation (RFQ) from the El Paso Veterans Administration Health Care System for Dosimetry Radiation Monitoring Services, intending to establish a contract with a base period of 12 months and four optional annual extensions. This RFQ, identified by solicitation number 36C25724Q0649, is specifically set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and adheres to the Federal Acquisition Regulation (FAR) provisions, effective through Federal Acquisition Circular 2024-05. The North American Industrial Classification System (NAICS) code associated with this procurement is 541380, with a small business standard of $19 million. Key details include a deadline for quote submissions set for September 11, 2024, and a contract effective start date of October 1, 2024. Interested parties must submit questions by September 9, 2024, via email to designated contract officials. The place of performance will be the Department of Veterans Affairs in El Paso, Texas. All submissions should comply with FAR 52.212-1(f)(2) regarding late quotes. The file signifies a strategic procurement effort aimed at fulfilling the specific healthcare needs of veterans while supporting small business participation.
    Lifecycle
    Title
    Type
    Dosimetry Radiation Monitoring Services
    Currently viewing
    Combined Synopsis/Solicitation
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