FY25 Sidetrack Inspection and Electrical System Maintenance at U.S. Government sidetrack No. 342 and 343, Tsurumi
ID: FA520925Q0022Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA5209 374 CONS PKAPO, AP, 96328-5228, USA

NAICS

Support Activities for Rail Transportation (488210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- RAILWAY EQUIPMENT (J022)

Original Source

https://sam.gov/opp/ff1f7c6237cb45efaee37fd27b62777b/view
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is soliciting offers for the FY25 Sidetrack Inspection and Electrical System Maintenance at U.S. Government Sidetrack No. 342 and 343 in Tsurumi, Japan. The contract, effective from April 1, 2025, to March 31, 2026, requires the contractor to perform essential maintenance tasks, including electrical inspections and emergency repairs, while adhering to local regulations and environmental standards. This procurement is particularly significant as it ensures the operational readiness and safety of U.S. government railroad infrastructure in Japan, with an estimated contract value of $29,700. Interested parties, especially Women-Owned Small Businesses, should direct inquiries to Go Ishikawa at go.ishikawa.jp@us.af.mil or Takahiro Tsukada at takahiro.tsukada.jp@us.af.mil, and must comply with the specified bidding protocols.

    Point(s) of Contact
    Go Ishikawa
    (042) 552-3010
    go.ishikawa.jp@us.af.mil
    Takahiro Tsukada
    81425523010
    81425510973
    takahiro.tsukada.jp@us.af.mil
    Files
    Title
    Posted
    Atch1 PWS 17DEC2024.pdf
    The Performance Work Statement (PWS) outlines the contract for the inspection and maintenance of electrical systems at U.S. Government sidetracks No. 342 and 343 in Tsurumi, Japan, from April 1, 2025, to March 31, 2026. The contractor is responsible for providing personnel, tools, and materials to ensure reliable railroad operations, adhering to Japan Freight Railway Company's regulations. Key tasks include inspecting roadbeds, electrical systems, and emergency repairs as outlined in specified appendices. The document emphasizes environmental compliance, including the management of hazardous waste and contaminated soil, highlighting the importance of adhering to the Japanese Environmental Governing Standards. It requires a quality control program and immediate reporting of incidents impacting safety or property, with an expectation of zero defects in service provision. The government will monitor contractor performance through a Quality Assurance Surveillance Plan. Additionally, it mandates that contractor personnel are easily identifiable and qualified, with specific roles established for contract management. This PWS underscores the commitment to safety, environmental standards, and effective maintenance of essential railroad infrastructure, supporting the operational readiness of the U.S. government in Japan while complying with local regulations.
    FA520925Q0022.pdf
    The document outlines a solicitation for the maintenance and inspection of electrical systems for U.S. Government Sidetracks No. 342 and 343 in Tsurumi, effective from April 1, 2025, to March 31, 2026. It seeks offers primarily from Women-Owned Small Businesses (WOSB) and includes specific performance tasks such as electrical inspections and emergency repairs, structured under a Firm-Fixed-Price Purchase Order. The solicitation specifies that bids must be presented as whole numbers, excluding certain line items. The contractor is obligated to adhere to various Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses, incorporating provisions for financial processes, labor laws, and business certifications. Critical attention is placed on procedures for invoicing, tax exemptions under the Status of Forces Agreement between the U.S. and Japan, and compliance with antiterrorism policies for contractors abroad. The document emphasizes the importance of collaboration with designated government personnel during inspections and specifies communication protocols for bidding. Overall, this solicitation reflects the government’s effort to engage qualified small businesses while ensuring rigorous standards for contractor performance and compliance with legal frameworks.
    Single Source Justification.pdf
    The document outlines a Single Source Justification for the FY25 Sidetrack Inspection and Electric System Maintenance at U.S. Government Sidetrack No. 342 and 343 in Tsurumi, Japan. The 374th Contracting Squadron aims to award a contract to the Japan Freight Railway Company (JFRC) for essential maintenance services, estimated at $29,700. JFRC is uniquely qualified to perform these services due to its expertise and the legal obligations under the Japanese Railway Business Law, which designates JFRC as responsible for maintaining sidetracks connected to its main rail lines. The justification cites the necessity of continuity in these specialized services and outlines the risks associated with contracting other sources, which could lead to noncompliance with local laws and delays in operations. Efforts are noted to encourage competition by posting contract opportunities within the framework defined by federal regulations. Ultimately, the contracting officer determines that JFRC is the only suitable provider, allowing the contract to proceed without competitive bidding, ensuring prompt fulfillment of maintenance requirements vital for operational safety.
    Similar Opportunities
    FY25 Sidetrack Roadbed Maintenance at Tsurumi Fuel Terminal
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is soliciting bids for the FY25 Sidetrack Roadbed Maintenance at the Tsurumi Fuel Terminal in Japan. The contract, anticipated to be awarded as a Firm-Fixed-Price Purchase Order, requires comprehensive maintenance and repair services for railroad infrastructure, including general repairs, vegetation control, and emergency repairs, all in compliance with Japanese regulations. This procurement is crucial for ensuring the reliability of railroad operations, with a performance period from April 1, 2025, to March 31, 2026. Interested contractors must submit their bids electronically by the specified deadlines, attend a pre-proposal conference on February 27, 2025, and ensure they have the necessary credentials for base access. For further inquiries, potential bidders can contact Go Ishikawa at go.ishikawa.jp@us.af.mil or Takahiro Tsukada at takahiro.tsukada.jp@us.af.mil.
    Operation and Maintenance (O&M) of Draughon Bombing and Electronic Attack Range, Misawa Air Base, Japan
    Buyer not available
    The Department of Defense, through the Department of the Air Force, is soliciting proposals for the operation and maintenance (O&M) of the Draughon Bombing and Electronic Attack Range at Misawa Air Base, Japan. The procurement aims to ensure the efficient functioning and sustainability of the electronic attack training environment, requiring contractors to manage government-furnished facilities, maintain equipment, and support various electronic warfare operations while adhering to safety protocols. This opportunity is critical for enhancing military readiness and operational effectiveness, with contractors expected to possess relevant experience and security clearances. Interested parties should contact Kazuo Miura at kazuo.miura.jp@us.af.mil or by phone at 81176772059 for further details, and must submit their proposals in accordance with the outlined requirements by the specified deadlines.
    FY 25 Project Summary for Sources Sought
    Buyer not available
    The Department of Defense, specifically the Department of the Air Force, is conducting market research to identify potential contractors for various construction projects anticipated at Kadena Air Base and associated units in Okinawa, Japan, for Fiscal Year 2025. The projects include significant renovations and upgrades to existing facilities, such as restroom renovations, HVAC system replacements, and infrastructure improvements, with budgets ranging from $250,000 to $10 million. This Sources Sought notice aims to gauge interest and capabilities among contractors, with responses due by 14:00 PM JST on March 20, 2025. Interested parties must be registered in the System for Award Management (SAM) and can contact Victor T. Cannon Jr. at victor.cannon.2@us.af.mil or Jonathan Garcia at jonathan.garcia.27@us.af.mil for further information.
    Repair HVAC in PAX Terminal B3409
    Buyer not available
    The Department of Defense, through the U.S. Air Force, is soliciting proposals for the repair of the HVAC system at the Passenger Terminal B3409 located at Kadena Air Base in Okinawa, Japan. The project encompasses comprehensive work, including the replacement of air handling units, ductwork, piping, and digital controls, while ensuring compliance with U.S. federal, Department of Defense, and local Japanese regulations, particularly regarding hazardous materials such as asbestos and lead-based paint. This initiative is crucial for maintaining operational efficiency and safety within military facilities, reflecting the government's commitment to infrastructure integrity. Interested contractors should note that the estimated contract value is between $500,000 and $1,000,000, with a performance period of 692 calendar days, and must submit proposals by the specified deadlines, including a mandatory site visit on March 13, 2025. For further inquiries, contact Leona I Cantu at leona.cantu.4@us.af.mil or Gary Wynder at gary.wynder@us.af.mil.
    S&RTS Ports of Hiroshima/West Japan
    Buyer not available
    The Department of Defense, through the U.S. Transportation Command (USTRANSCOM), is soliciting proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Stevedoring and Related Terminal Services (S&RTS) at the Ports of Hiroshima and West Japan, covering a five-year period from April 1, 2025, to March 31, 2030. Contractors are required to submit a comprehensive plan detailing how they will ensure continuity of essential services during crises, including provisions for personnel and resources, compliance with safety and security regulations, and adherence to host nation laws. These services are critical for managing U.S. military cargo and supporting military operations, emphasizing the importance of operational readiness and compliance with federal standards. Interested parties must submit their proposals by March 17, 2025, and can contact Kenneth A. Smith at kenneth.a.smith439.civ@mail.mil or Captain Jonathan Schnicker at jonathan.l.schnicker.mil@mail.mil for further information.
    Z--IDIQ ROAD REPAIR FOR THE U.S. NAVAL AIR FACILITY ATSUGI, U.S. MARINE CORPS CATC CAMP FUJI, AND OTHER VARIOUS LOCATIONS IN KANTO PLAINS OPERATIONAL AREA, JAPAN
    Buyer not available
    Presolicitation DEPT OF DEFENSE is seeking maintenance, repair, and alteration services for road pavement and related infrastructure at various locations in Kanto Plains operational area, Japan. The project includes repair, maintenance, and construction of road pavement, traffic paint, traffic bumps, sidewalks, concrete, drainage, catch basins, guardrails, speed tables, wheel stoppers, sodding, road signs, manual bollards, and other related work. The contract has a base year and four one-year option periods. The complete solicitation package will be posted around 15 November 2016.
    Indefinite Delivery/Indefinite Quantity (IDIQ), Design-Bid-Build (DBB), Multiple Award Construction Contract (MACC) for the U.S. Naval Air Facility (NAF), Atsugi, Japan
    Buyer not available
    The Department of Defense, through the Naval Facilities Engineering Systems Command (NAVFACSYSCOM FAR EAST), is soliciting proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Construction Contract (MACC) for the U.S. Naval Air Facility (NAF) in Atsugi, Japan. This contract, valued at up to $99 million, aims to select approximately five contractors to undertake various construction activities, including new builds, renovations, and repairs within the Atsugi Area of Responsibility (AOR). The procurement emphasizes the importance of compliance with local regulations and U.S. government standards, with proposals due by April 18, 2025. Interested contractors should contact Emiko Uyama at emiko.uyama2.ln@us.navy.mil or Teresa Aguon at teresa.f.aguon.civ@us.navy.mil for further details and to ensure they meet all submission requirements.
    FY 25 Repair of Pier 237, 341, AND 516, Yokohama North Dock, Yokohama, Japan
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking contractors for the repair of Pier 237, 341, and 516 at the Yokohama North Dock in Yokohama, Japan. This project falls under the category of Other Heavy and Civil Engineering Construction and aims to restore and enhance the structural integrity of the piers, which are critical for military operations and logistics in the region. Interested contractors should note that the presolicitation notice has been issued, and they can reach out to Charles Qi at charles.l.qi.civ@usace.army.mil or Ryan Marzetta at ryan.j.marzetta.civ@usace.army.mil for further details. The project is categorized under NAICS code 237990 and PSC code Z2JZ, with performance expected to take place in Kanagawa, Japan.
    FY2025 - FY2026 Projections
    Buyer not available
    The Department of Defense, specifically the U.S. Army Corps of Engineers, Japan District, is seeking local sources in Japan for various projected projects for fiscal years 2025 and 2026. The procurement focuses on improving military family housing and infrastructure at locations such as Camp Zama and Yokota Air Base, with an emphasis on compliance with Japanese legal requirements, necessitating bidders to hold a valid Japanese construction license. This initiative is crucial for enhancing military infrastructure while ensuring that local businesses benefit from federal contracts. Interested parties must register in the System for Award Management (SAM) and can submit feedback through designated contacts, with further details available in the informational planning notification released on February 7, 2025.
    FY25 DHA SRM Facility Repairs Building 1585, Yokota Air Base, Japan
    Buyer not available
    The Department of Defense, through the Department of the Army, is seeking contractors for facility repairs at Building 1585 located at Yokota Air Base, Japan. The project involves commercial and institutional building construction, specifically focusing on the repair or alteration of laboratories and clinics. This opportunity is critical for maintaining operational readiness and ensuring the safety and functionality of the facilities at the base. Interested contractors can reach out to Charles Qi at charles.l.qi.civ@usace.army.mil or Nakiba Jackson at nakiba.s.jackson.civ@usace.army.mil for further details, with the presolicitation notice indicating the importance of timely engagement in the procurement process.