J065--Service and Maintenance for Varian Linear Accelerator Trilogy and Varian Aria and Eclipse Software
ID: 36C24424Q1018Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/6a645d59fbe04aec8acb076d5ad15c19/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source contract to Varian Medical Systems for the service and maintenance of a Varian Linear Accelerator Trilogy and associated Aria and Eclipse software at the Philadelphia VA Medical Center. The contract aims to ensure the continuous reliability and safety of government-owned medical equipment through annual preventive maintenance and operational support over a base year with four optional years. This equipment is critical for patient care, necessitating adherence to strict safety and operational standards. Interested parties must submit capability information, including relevant experience and certifications, by 12:00 PM ET on October 1, 2024, to Contract Specialist Jefferson Mann at jefferson.mann@va.gov.

    Point(s) of Contact
    Jefferson MannContract Specialist
    (717) 202-5456
    jefferson.mann@va.gov
    Files
    Title
    Posted
    36C24424Q1018.docx
    The Department of Veterans Affairs intends to award a sole-source contract to Varian Medical Systems for the service and maintenance of a Varian Linear Accelerator Trilogy and associated Aria and Eclipse software at the Philadelphia VA Medical Center. This contract will provide preventive maintenance and operational safety for government-owned equipment over a base year and four optional years. The contractor must submit capability information, including relevant experience and certifications, by October 1, 2024. Key requirements include annual preventive maintenance, support for software upgrades, help desk support, and compliance with safety regulations. The contractor is also responsible for maintaining documentation of services rendered and for adherence to patient confidentiality and security standards. The notice emphasizes that this is not a competitive solicitation and that only Varian Medical Systems will be considered unless another qualified provider can demonstrate capabilities sufficient to meet the requirements outlined. The essential goal is to ensure the reliability and safety of critical medical equipment used in patient care.
    Similar Opportunities
    J065--Varian - Software Support Agreement
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) intends to negotiate a sole-source contract with Varian Medical Systems Inc. for a Software Support Agreement, as outlined under Simplified Acquisition Procedures and FAR 6.302-1 guidelines. This procurement is based on the belief that Varian is the only source capable of fulfilling the specific software support requirements necessary for the VA's operations. The contract falls under the NAICS code 339112, which pertains to the manufacturing of irradiation apparatus, highlighting the specialized nature of the services being sought. Interested parties may submit capability statements demonstrating their ability to meet the requirements by 2 PM EST on September 24, 2024, with inquiries directed to Contracting Officer Chad Kemper at chad.kemper@va.gov.
    J065--Varian - Full Scale On Premise Hosting Agreement
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) intends to negotiate a sole-source contract with Varian Medical Systems Inc. for a Full Scale On Premise Hosting Agreement, as outlined in their Special Notice. This procurement is based on the belief that Varian is the only responsible source capable of fulfilling the specific requirements, which fall under the NAICS code 339112. The agreement is crucial for the VA's operational needs, ensuring the provision of specialized medical equipment and services. Interested vendors may submit capability statements or proposals to Contracting Officer Chad Kemper at chad.kemper@va.gov by 2 PM EST on September 24, 2024; however, the government will not pay for any information submitted and retains the discretion to determine whether to pursue competitive solicitation.
    6515--***EMERGENCY*** 36C242-24-AP-4714 | 528-24-4-8085-0159 Sun Nuclear Map Check - Radiation Oncology equipment Sole-Source Notice
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking to award a sole-source contract to Sun Nuclear for specialized radiation oncology equipment necessary for measuring radiation plans in brain treatment. The procurement includes critical devices such as the SRS MapCheck for stereotactic quality assurance, a StereoPHAN package for comprehensive testing, and a MultiMet WL Cube for assessing off-axis accuracy, along with a one-day on-site training session for proper equipment usage. This equipment is vital for ensuring precision in stereotactic radiation therapy, which is essential for effective patient treatment outcomes. The total funding amount for this procurement is $93,270, and interested parties should note that the response deadline is September 24, 2024, with no quotes being accepted due to the sole-source nature of the contract. For further inquiries, contact Corey Swinton, the Contracting Officer, at Corey.Swinton@va.gov.
    QA software and equipment for radiotherapy beam dosimetry systems
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors to provide Quality Assurance (QA) software and equipment for radiotherapy beam dosimetry systems, specifically authorized distributors of Sun Nuclear equipment. The procurement includes three specific packages: the Sun Nuclear Dosimetry Package, Patient Quality Management Package, and Machine Quality Management Package, all of which are essential for ensuring quality management in radiotherapy. This Sources Sought Notice aims to identify potential contractors and is part of the VA's Veterans First Contracting Program, which prioritizes contracts for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Interested parties must respond by September 16, 2024, and can contact Robert Bleichner at robert.bleichner@va.gov for further information.
    J065--Arxium Pharmacy Optifill Preventative Maintenance Base + 1
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs intends to award a sole-source contract to ARxIUM, Inc. for preventative maintenance and technical support services for ARxIUM equipment at the VA Pacific Island Health Care System. The contract will provide 24/7 technical support and maintenance, with a total estimated value of up to $250,873.88 for a base year and one optional year, covering the period from October 1, 2024, to September 30, 2025. This procurement is justified under U.S.C. 253(c)(1) as ARxIUM's services are deemed to best meet the Government's needs, and interested vendors must demonstrate their authorization to perform these services by responding by September 23, 2024, at 1:00 PM Pacific Standard Time. For further inquiries, interested parties may contact Contract Specialist Durell Salaz at durell.salaz@va.gov or by phone at 209-304-5880.
    J065--Quantum Perfusion Technologies (heart/lung bypass) machine Service Contract
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs intends to award a sole-source service contract for the Quantum Perfusion Technologies heart/lung bypass machine at the VA Medical Center in West Roxbury, MA. This contract will encompass preventive maintenance, repairs, and support, which must be executed by OEM-certified technicians from Spectrum Medical, Inc., as they are the only qualified service providers for this proprietary medical device. The contract will span a base year from October 16, 2024, to October 15, 2025, with four optional extension years, and includes provisions for annual onsite maintenance, spare parts supply, and 24-hour support, all while adhering to federal regulations regarding patient privacy and information security. Interested parties must respond by September 23, 2024, at 4:30 PM EST, and can direct inquiries to Contracting Specialist Manases Cabrera at manases.cabrera@va.gov or by phone at 781-687-4418.
    6525--Brainlab Annual Subscription
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors for the procurement of a Brainlab Annual Subscription, which includes a treatment planning software and server hardware package for surgical procedures at the Richmond VA Medical Center in Virginia. This solicitation, identified as number 36C24624Q1465, is part of the VA's ongoing efforts to enhance medical services through updated technology and is categorized under NAICS Code 334517, with a size standard of 1,200 employees. The contract will consist of a base period and one option year, with the solicitation expected to be released around September 17, 2024. Interested parties should direct their inquiries via email to Contracting Officer Gordon E. Burns at Gordon.Burns@va.gov, as telephone inquiries will not be accepted.
    J065--INTENT TO SOLE SOURCE OMNICELL PHARMACY EQUIPMENT PM&R
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) intends to award a sole-source contract for preventive maintenance of OMNICELL pharmacy equipment and Omni Center Server software, specifically at the Phoenix VA Medical Center. This procurement is necessary to ensure the ongoing functionality and reliability of critical pharmacy equipment, which plays a vital role in the healthcare services provided to veterans. Interested vendors must submit capability statements demonstrating relevant past performance and licensing status by 12:00 PM Pacific Time on September 20, 2024, and should direct inquiries to Contract Specialist Charity Cazee at charity.cazee@va.gov.
    DA10--MIM Software
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking contractors to provide MIM software for the Overton Brooks VA Medical Center's radiation oncology department. The procurement aims to enhance patient treatment planning and care through advanced software features, including segmentation, dose accumulation, and seamless integration with existing treatment planning systems. This initiative is crucial for improving cancer treatment for veterans, with a project duration of five years, comprising a base year and four optional years. Interested contractors must submit their qualifications, including business size and status, by September 20, 2024, to the Contract Specialist, Emilio Ballentos, at emilio.ballentos@va.gov.
    6525--JUN 2024 Equipment Only Consolidation
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting offers for the procurement of high-tech medical equipment through the "June 2024 Equipment Only Consolidation" initiative. This procurement aims to acquire essential imaging equipment and supplies, specifically targeting the needs of various Veterans Affairs healthcare networks across the United States. The equipment is crucial for enhancing healthcare delivery to veterans, ensuring that facilities are well-equipped to provide quality medical services. Interested vendors must submit their offers by October 30, 2024, and can direct inquiries to Contracting Officer Michael J Kuchyak at michael.kuchyak@va.gov for further details.