Sources Sought - Security Monitoring Services (Fairchild AFB)
ID: FA462025QA918Type: Sources Sought
AwardedAug 25, 2025
$25.2K$25,197
AwardeeMAINSTREAM IP SOLUTIONS, INC. Odessa FL 33556 USA
Award #:FA462025P0083
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4620 92 CONS LGCFAIRCHILD AFB, WA, 99011-5320, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

INSPECTION- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS (H363)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/37c0d2c63f8b45798bbae2077a71855e/view
Timeline
    Description

    The Department of Defense, through the 92d Contracting Squadron at Fairchild Air Force Base, is seeking qualified contractors to provide security monitoring services for the JPRA-Personnel Recovery Academy across multiple locations in Spokane, Washington. The contractor will be responsible for monitoring security alarms at ten building sites, ensuring timely notifications of active alarms, and producing monthly reports on alarm activity, with a requirement for 24/7 monitoring and personnel to pass security background checks. This procurement is critical for maintaining the safety and security of government facilities, and the contract is set to begin on October 1, 2025, with options for four additional 12-month extensions. Interested vendors must submit their quotes by July 18, 2025, and can direct inquiries to Nathan Bond at nathaniel.bond@us.af.mil or Patrick Rangel at patrick.rangel@us.af.mil.

    Files
    Title
    Posted
    25QA918 Combo.pdf
    The 92d Contracting Squadron has issued RFQ FA462025QA918 for security monitoring services, indicating a combined synopsis/solicitation for commercial services per FAR guidelines. This contract is a full and open requirement, with a specific focus on small businesses, utilizing NAICS code 561621 for Security Systems Services. Interested vendors must register in the System for Award Management (SAM) to be eligible for award. The solicitation includes a base contract for services spanning from October 1, 2025, to September 30, 2026, with options to extend for four additional 12-month periods, each evaluated for comprehensive pricing. Evaluation criteria emphasize price and compliance with solicitation requirements. Vendors must ensure adherence to FAR provisions and submit their quotes by July 14, 2025. Communication regarding queries is also specified with deadlines for questions. The document underscores the importance of regulatory compliance and the requirements for service delivery at designated locations.
    Amendment 0001.pdf
    This document serves as Amendment 0001 to the solicitation FA462025QA918, issued by the 92nd Contracting Squadron at Fairchild AFB. The key purpose of this amendment is to extend the submission deadline for quotes by three days, now due on 17 July 2025 at 10:00 AM PT. Additionally, it addresses queries from potential offerors regarding the specific intrusion panels requiring monitoring services and identifies the incumbent contractor, VYANET OPERATING GROUP, INC., along with its respective contract number. The amendment lists various models of intrusion panels across multiple buildings, providing precise details needed for potential bidders. Offerors are instructed to acknowledge this amendment before the new due date to avoid rejection of their proposals. The document maintains the existing terms and conditions of the original solicitation while ensuring that all amendments align with federal regulations governing procurement practices.
    Amendment 0002.pdf
    The document is an amendment to a solicitation regarding Contract ID FA462025QA918, issued by the 92nd Contracting Squadron at Fairchild AFB, Washington. The amendment extends the submission deadline for quotes by one day, moving it from July 17, 2025, to July 18, 2025, at 10:00 AM PT. Additionally, it updates the wage determination from Revision number 25 to Revision number 26, as specified in the attachment. The amendment requires all offerors to acknowledge receipt by completing certain sections and provides instructions for submitting changes to already submitted offers. The overall intent of the amendment is to clarify solicitation details and ensure compliance with updated wage requirements, reflecting procedural adjustments common in federal procurement processes.
    Attach. 2 WD 2015-5537.pdf
    The document titled "FA462025QA918" consists solely of repeated references to a "Wage Determination" attachment. This suggests that the file is linked to a federal or state Request for Proposal (RFP) or grant where wage determinations play a critical role. The repetitive nature of the attachment implies that it is either a part of a larger procurement process requiring adherence to federal wage standards or serves as a standard reference for contractors and subcontractors involved in the RFP. Wage determinations provide the minimum salary expectations for laborers and workers under federal contracts, ensuring compliance with the Davis-Bacon Act or related federal wage laws. The lack of additional contextual information hints at an administrative focus, emphasizing the legal and regulatory considerations associated with federal contracting processes. The file appears structured as a repeated acknowledgment of the wage determination's importance in the contracting landscape.
    Attach.1 Statement of Work - JPRA Security Monitoring.pdf
    The Statement of Work (SOW) outlines the requirements for a contractor to provide security alarm monitoring services for the JPRA-Personnel Recovery Academy across two locations in Spokane, Washington. The contractor is tasked with monitoring all accounts at ten building sites, ensuring timely notifications of active alarms and reporting various conditions such as low battery and trouble signals. Key responsibilities include establishing a central monitoring station, conducting daily tests for alarm signal transmission, and producing monthly reports detailing alarm activity. Additionally, the contractor must coordinate with the Contracting Officer regarding changes to alarm accounts and may require remote access to certain facilities. Expertise of at least two years with similar systems is necessary, and all deliverables, including reports and documents, will become property of the U.S. Government for potential publication or distribution. Monitoring is required 24/7, with personnel needing to pass a security background check and adhere to privacy regulations. The document emphasizes communication with the government regarding performance issues and project updates, ensuring transparency and compliance. Overall, the SOW emphasizes the critical need for reliable and effective security monitoring for government facilities.
    Attach 2- Amend 2- WD 2015-5537 (Revision 26).pdf
    Attachment 1 Statement of Work - Redacted.pdf
    The Joint Personnel Recovery Agency (JPRA) is seeking contractors to provide alarm monitoring services for its facilities in Spokane, Washington, as outlined in the Statement of Work (SOW) dated February 13, 2025. The contractor is tasked with monitoring ten alarm accounts, delivering timely notifications of alarm conditions, and ensuring adherence to established security protocols. Key responsibilities include monthly reports to the JPRA point of contact (POC), monitoring for low battery signals and trouble alerts, and conducting thorough testing of alarm systems to ensure functionality. The contractor must demonstrate at least two years of relevant experience and will need to coordinate any changes to alarm accounts, while maintaining strict compliance with security requirements, including background checks for personnel. All deliverables must meet government standards and quality controls, with ownership of materials and documentation resting with the U.S. Government. The monitoring will occur continuously, 24/7, with all critical issues communicated promptly to the JPRA POC. The comprehensive surveillance initiative evidences the government’s commitment to maintaining robust security measures at its personnel recovery facilities, ensuring a responsive and efficient alarm management system.
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