INSULATION VACUUM TURBO PUMPS
ID: 374678Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Measuring, Dispensing, and Other Pumping Equipment Manufacturing (333914)

PSC

COMPRESSORS AND VACUUM PUMPS (4310)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/300859d4fcd2418abdec5e842b066b64/view
Timeline
    Description

    The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking proposals for the procurement of Insulation Vacuum Turbo Pumps and associated parts. This requirement includes specific part numbers and quantities, such as 25 units each of various turbo pumps, controllers, and cables, all conforming to detailed procurement specifications. These pumps are critical for the PIP-II Accelerator's insulating vacuum systems, necessitating high performance and reliability under stringent conditions. Interested vendors must submit their proposals, including completed certifications and pricing, by October 31, 2025, at 4 PM CT, with all deliveries to be made to Fermilab in Batavia, Illinois. For further inquiries, contact Cathleen Stadler at cstadler@fnal.gov or by phone at 630-840-2763.

    Point(s) of Contact
    Cathleen Stadler
    (630) 840-2763
    cstadler@fnal.gov
    Files
    Title
    Posted
    374678 INSULATION VACUUM TURBO PUMPS.pdf
    Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Research Alliance, LLC, is issuing RFP-374678-CES on behalf of Fermi Forward Discovery Group, LLC (FFDG) Strategic Commercial Purchasing. This Request for Proposal, dated October 10, 2025, with a closing date of October 31, 2025, at 4 PM CT, seeks Insulation Vacuum Turbo Pumps and Parts, specifically listed by part numbers and quantities (25 each for most items, 1 each for 'REMOTE CONTROL TURBOVAC IR 1000M DRUM'). This is a combined synopsis/solicitation for a commercial, single-award, firm-fixed purchase order, requiring full and open competition. Partial quotes will not be evaluated. All items must conform to procurement specifications ED0041846. Interested organizations must submit capabilities and qualifications in writing by the closing date. The award will go to the responsible offeror most advantageous to the Government. Proposals must include a completed RFP page with pricing, a SARC (Subcontractor Annual Reps & Certs), and PUR-466 (Proposal Certifications). All deliveries are F.O.B. Fermilab, Batavia, IL 60510, freight prepaid. Cathleen E. Stadler is the Procurement Specialist for contractual questions.
    PIPII_Linac_Insulating_Vacuum_Turbo_Pump_Procurement_Specification11.pdf
    The Fermi National Accelerator Laboratory (FNAL) is soliciting proposals for turbomolecular pump systems for the PIP-II Accelerator's insulating vacuum systems. The required systems must include turbomolecular pumps, controllers, power and pump cables (1100 meters), and connector kits. Key technical specifications include a pumping speed of ≥400 l/s, ultimate total pressure of ≤1E-10 mbar, and a compression ratio for He ≥5E4. The pumps need 8” CF inlet flanges, analog and digital I/O, Ethernet/serial communication, and must be radiation resistant to 1E2 Gy. Controllers must be rack-mountable, provide pressure readings in mbar, and be operable remotely and via the front panel. All equipment must be new, UHV ready, NRTL certified, and include a 5-year or longer maintenance period. Vendors must identify any variances in their response and provide three prior references for similar projects with laboratory or governmental entities. Acceptance testing will occur within 14 days of receipt.
    PUR-466_Proposal Certifications.pdf
    The PUR-466 Proposal Certifications Document outlines mandatory certifications for offerors submitting proposals to Fermi Research Alliance, LLC, relevant to federal government RFPs, grants, and state/local RFPs. Certifications are tiered by proposal value. Proposals over $10,000 require export/import control information and compliance with the Buy American – Construction Materials clause (FAR 52.225-9), which prioritizes domestic materials but allows exceptions for unreasonable cost or unavailability. It also includes clauses on Rights to Proposal Data (FAR 52.227-23, FAR 52.227-14) and Patent Rights (DEAR 952.227-11, DEAR 952.227-13). Proposals over $150,000 necessitate certifications regarding independent price determination (FAR 52.203-2), payments to influence federal transactions (FAR 52.203-11), responsibility matters (FAR 52.209-5), employment reports on veterans (FAR 52.222-37), and anti-kickback procedures (FAR 52.203-7). For proposals exceeding $500,000, certifications related to combatting trafficking in persons (FAR 52.222-50, FAR 52.222-56) are required. Offerors must review and complete applicable sections, acknowledging that certifications are accurate, with a signed commitment.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The Subcontractor Annual Representations & Certifications (SARC) Form SARC (Rev.4) is a government document for subcontractors and offerors to certify compliance with federal regulations. This form requires businesses to provide detailed information on ownership, operational structure, and business size (e.g., Large, Small, Foreign, or various diversity categories for small businesses). Additionally, it mandates disclosures regarding executive compensation based on federal revenue thresholds, accounting system approvals, and adherence to responsible business practices, including anti-human trafficking policies and E-Verify enrollment. The form also covers compliance with U.S. export/import control laws, Equal Opportunity (FAR 52.222-26/27), Affirmative Action (FAR 52.222-25), and limitations on pass-through charges (FAR 52.215-23). The certifications are valid for 12 months, requiring prompt notification of any changes. This ensures that subcontractors meet the necessary legal and ethical standards for federal government contracts.
    Lifecycle
    Title
    Type
    INSULATION VACUUM TURBO PUMPS
    Currently viewing
    Combined Synopsis/Solicitation
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