The Department of Health and Human Services, specifically the Indian Health Service, is seeking to negotiate a non-competitive firm-fixed-price contract with Comp Ray Inc. for corrective and preventative maintenance services for medical equipment at the Gallup Indian Medical Center and Tohatchi Health Center in New Mexico. The contract will cover maintenance for the Shimadzu Radspeed and Shimadzu G4 systems, essential for the operation of the Biomedical Engineering Department, with a performance period from October 1, 2025, to September 30, 2026. This procurement is classified as a single source award under FAR guidelines due to the unique licensing agreements with Comp Ray Inc. Interested parties other than Comp Ray Inc. may submit a capability statement by September 15, 2025, to the Contract Specialist, Stephen Silversmith, at stephen.silversmith@ihs.gov. It is important for potential contractors to self-certify their status as an Indian Economic Enterprise under the Buy Indian Act, and registration with the System for Award Management (SAM) is required.

IHS IEE Representation Form_Jan 2022_508 Compliant.pdf

The Indian Health Service (IHS) requires potential contractors to self-certify their status as an "Indian Economic Enterprise" (IEE) under the Buy Indian Act (25 U.S.C. 47) using a specific representation form. This form is crucial for solicitations, sources sought notices, RFIs, and subsequent contracts. To qualify, enterprises must meet the IEE definition at the time of offer, contract award, and throughout the entire performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements. While self-certification is mandatory, Contracting Officers may request additional documentation, and awards are subject to protest if eligibility is questioned. Successful offerors must also be registered with the System for Award Management (SAM). The document warns against providing false or misleading information, citing penalties under 18 U.S.C. 1001 for false representations and 31 U.S.C. 3729-3731 and 18 U.S.C. 287 for false claims during contract performance. The form requires the offeror to explicitly state whether they meet the IEE definition, along with details of the 51% owner, tribal entity, business name, and DUNS number.

The Navajo Area Indian Health Service, Gallup Indian Medical Center (GIMC) in Gallup, New Mexico and Tohatchi Health Center (THC) in Tohatchi, New Mexico, intends to negotiate a non-competitive firm-fixed-price award to Comp Ray Inc. to provide corrective and preventative maintenance services for the Shimadzu Radspeed and Shimadzu G4 as required by the GIMC Biomedical Engineering Department. The period of performance will be 10/1/2025 to 9/30/2026.

The award will be a single source procurement awarded to Comp Ray Inc. in accordance with FAR 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT) Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available based on licensing agreements.

This notice is not a solicitation or a request for offers. Any potential sources other than Comp Ray Inc. may submit a capability statement via electronic mail to Mr. Stephen Silversmith, Contract Specialist, at stephen.silversmith@ihs.gov by 10:00 AM MT on Monday, September 15, 2025.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Oral communications are not acceptable in response to this notice.

A determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A solicitation will not be issued.

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