Furniture
ID: NIH-OD-OA-2024Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNATIONAL INSTITUTES OF HEALTH OLAOBETHESDA, MD, 20892, USA

Set Aside

8(a) Sole Source (FAR 19.8) (8AN)

Original Source

https://sam.gov/opp/43b8c0622a184692a36e818b8e4cc303/view
Timeline
    Description

    The Department of Health and Human Services, through the National Institutes of Health (NIH), is seeking a contractor to provide uninterrupted access to the Web of Knowledge platform, a critical resource for NIH researchers. The procurement aims to ensure the maintenance and technical support of this commercial database, which includes the integration of open URL enabled software and periodic software updates, essential for linking search results to library holdings and document delivery services. This acquisition is vital for supporting NIH's research capabilities, as the platform has been utilized for over fifteen years and is uniquely provided by QRS, Inc., the sole vendor capable of delivering these services due to proprietary protections. Interested parties can contact Shannon Scarboro at scarboros@od.nih.gov or call 301-435-3807 for further details regarding this 8(a) Sole Source opportunity.

    Point(s) of Contact
    Shannon Scarboro
    (301) 435-3807
    scarboros@od.nih.gov
    Files
    Title
    Posted
    NIDCD-Justification-and-Approval-for-Sole-Source (2).docx
    The document presents a justification and approval (J&A) for a sole-source procurement by the Department of Health and Human Services (HHS) through the National Institutes of Health (NIH). It seeks to maintain uninterrupted access to the Web of Knowledge platform provided by QRS, Inc., which has been essential for NIH researchers over the past fifteen years. The platform offers critical resources, including the Journal Citation Reports, vital for research and administrative functions. The J&A cites the unique qualifications of QRS, Inc. as the only vendor capable of delivering the necessary services due to proprietary and copyright protections surrounding its products. Market research indicated no other suitable competitors, despite efforts to solicit offers via sources sought notices. The anticipated cost of the contract is to be assessed for fairness based on an independent government cost estimate. The document emphasizes the critical nature of this acquisition in fulfilling the NIH's mission and outlines the attempts to ensure competition and fair pricing before future acquisitions. The J&A includes certifications from project officers and contracting officials, affirming the necessary verifications were carried out. Overall, it supports the necessity for sole-source procurement for this crucial service, ensuring continuity in access to important research resources.
    NIDCD-Neurolign by Spryson NOTC_R IGCE for Commercial Items (3).xlsx
    The Independent Government Cost Estimate (IGCE) Tool is a structured resource designed to assist Program Offices in formulating cost estimates for various procurement contracts, including base and option years. The tool includes several worksheets: the IGCE Summary, Labor Details, Other Direct Costs, and Labor Categories, which streamline data input related to labor costs, direct expenses, and procurement details. The summary captures overall cost estimates that link directly to detailed inputs from the Labor and Cost worksheets, ensuring accuracy and ease of preparation for the final PR package submitted to the Office of Acquisition. Instructions provided specify entering anticipated contract types, labor categories, hours, and rates, differentiating between service and goods contracts. For service contracts, it is crucial to distinguish between Firm Fixed Price and Time and Materials types. The document also includes a specific procurement case for a NOTC-R Rotational Chair purchase, with relevant product details and costs totaling $288,000. The process encourages careful documentation and clarification of brand-specific requirements in compliance with federal acquisition regulations. This IGCE Tool is vital in ensuring that government contracts are systematically prepared and justified, supporting transparency and accountability in federal expenditures.
    NIDCD-Quote T_NOTC-R w_ UCF Motor_NIH with Buy Back Revised.pdf
    The document is a quote from Spryson America Inc. to the National Institute of Health (NIH) for the sale of a NOTC-R system, priced at $239,000, with a total grand price of $249,000 after adding installation and other costs. The quote includes a trade-in offer for an existing NOTC chair, reducing the overall cost by $39,000. Key components of the NOTC-R system include various advanced testing features in vestibular testing, calibration capabilities, and specialized eye-tracking software. Payment terms require a 50% deposit at order and the remaining upon delivery, with additional charges for credit card payments. The document encompasses a comprehensive set of terms and conditions covering sales policies, delivery details, warranties, liabilities, and maintenance agreements. Overall, this quote aligns with government procurement procedures, highlighting the procurement of high-tech medical equipment within federal RFPs, demonstrating efficiency and compliance with relevant regulations while ensuring quality in service and product delivery for health-related research and advancements.
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