PEPRO Communications Shelter - Helena-Lewis & Clark NF
ID: 12760425Q0087Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA FOREST SERVICEAlbuquerque, NM, 87102, USA

NAICS

Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing (334220)

PSC

PREFABRICATED AND PORTABLE BUILDINGS (5410)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/672e90b4e72e4a6aae79ea7d11fe2bff/view
Timeline
    Description

    The U.S. Department of Agriculture (USDA) Forest Service is seeking quotes for the procurement, delivery, and installation of PEPRO Communications Shelters at the Helena-Lewis & Clark National Forest. This firm-fixed-price contract requires vendors to manufacture and install a specialized radio communication shelter, ensuring compliance with environmental regulations and utilizing a specified PEPRO design that minimizes ground disturbance. The initiative is crucial for enhancing communication capabilities in remote areas, supporting safety and operational efficiency within the National Forest System. Interested vendors must submit their quotes to Molly Donoghue at molly.donoghue@usda.gov by August 8, 2025, and are encouraged to direct any inquiries by July 25, 2025.

    Point(s) of Contact
    Molly Donoghue
    molly.donoghue@usda.gov
    Files
    Title
    Posted
    12760425Q0087.pdf
    The USDA Forest Service is issuing a Request for Quote (RFQ) #12760425Q0087 for the manufacturing, delivery, and installation of PEPRO Communications Shelters. The vendor must provide new equipment only, and partial quotes will not be accepted. Delivery is required at the Helena-Lewis & Clark National Forest within 18 months of the contract award. Interested parties must submit their quotes by August 8, 2025, and can direct questions to the contracting officer. The procurement aims to enhance radio communication capabilities in the National Forest System by replacing or installing new shelters based on an annual program of work. Vendors must include manufacturers' certification for installing PEPRO shelters and comply with various federal acquisition regulations and clauses. The overall objective of the RFQ is to obtain comprehensive services that support the Forest Service's radio communications network through effective shelter management. This initiative reflects the USDA's commitment to improving emergency communication infrastructure while adhering to statutory and regulatory requirements.
    Attachment 1 - Bill of Materials.xlsx
    The document outlines a Request for Proposal (RFP) for the Silver King Communications Shelter Replacement project, detailing specifications for the construction and installation of a new communications shelter. The shelter includes a dual micro with a 20-foot tower, solar power system, and various equipment installations. It emphasizes the necessity for passive ventilation, proper anchoring with a CLP-2 frame, and specified solar mounting hardware. Additionally, it lists the transportation and logistical requirements, including the delivery address in Helena, MT, and stipulates the need for backhaul and disposal of the existing shelter. Key contacts are provided for project coordination, including Jesse Chappell and Eric Proctor. This project aims to enhance communications infrastructure, focusing on technical specifications, compliance, and operational efficiency, aligning with federal and local project funding and resource management practices.
    Attachment 2 - Performance Work Statement.pdf
    The Performance Work Statement (PWS) outlines the requirements for the manufacture, delivery, and installation of radio communications shelters for the U.S. Forest Service. This initiative aims to maintain and enhance the radio communication infrastructure across the National Forest System, with an annual budget of $1.5 to $5 million for such activities. Contractors are tasked with designing, manufacturing, transporting, and installing shelters at specified locations, ensuring compliance with various standards and environmental regulations. Key responsibilities include project management, coordination with government representatives, and adherence to quality assurance measures. The contractor must remove old shelters and properly dispose of materials in line with sustainability practices. The PWS emphasizes the importance of minimizing environmental impact and ensuring the safety and security of government assets during the process. The document specifies extensive technical requirements, contractor obligations, and government provisions to ensure a smooth execution of tasks. Performance metrics and quality assurance plans are mandated to uphold service standards. This project reflects the government's commitment to robust communication infrastructure in national forests, essential for operations related to safety, research, and law enforcement.
    Attachment 3 - Supplemental SOW.pdf
    The document outlines a Request for Proposals (RFP) for the installation of a new communications shelter at Silver King, situated in the Helena-Lewis & Clark National Forest. The contractor must provide materials and services, ensuring compliance with relevant building codes and using a specified PEPRO LLC. CLP2 Dual Bay Micro shelter design. Key requirements include the integration of equipment such as battery trays, grounding mechanisms, and a faraday cage to protect against voltage spikes, with a focus on non-invasive installation on unimproved land. Additionally, the contractor is tasked with delivering the shelter to a specified location four weeks prior to installation, coordinating helicopter logistics for site access, and demolishing the existing shelter while adhering to environmental regulations for debris disposal. The project emphasizes careful planning and execution to avoid damage during the installation process, demonstrating a commitment to regulatory compliance and careful site management in a government context. Overall, the document serves as a vital reference for contractors in providing detailed specifications necessary for a successful RFP response.
    Competition Requirements_Redacted.pdf
    The U.S. Department of Agriculture (USDA) is seeking to establish a limited source brand-name contract for a Pioneer Energy Products (PEPRO) Shelter at the Silver King location within the Helena-Lewis & Clark National Forest. The contract involves design, manufacture, transport, and installation of a radio communication shelter essential for remote communication operations. Given the unique characteristics of PEPRO shelters, such as minimal ground disturbance and advanced lightning protection, the contract will be executed under FAR Part 13.5, allowing for limited competition due to the specificity of requirements. A request for quotes garnered six submissions, with only two companies meeting the certification criteria necessary for the 20-year warranty. Comprehensive market research confirms that PEPRO is the sole supplier able to meet the unique demands of the USDA's environment. The contracting officer has assessed that the proposed costs are fair and reasonable based on historical data and industry standards. This acquisition aims to ensure efficient and effective communication capability in challenging terrains while maintaining compliance with environmental regulations.
    Lifecycle
    Title
    Type
    PEPRO Communications Shelter - Helena-Lewis & Clark NF
    Currently viewing
    Combined Synopsis/Solicitation
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